2023-03-31-accounts - Victoria Out Of School Clubs

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Trustees' Annual Report for the period

Period start date Period end date

Day Month Year Day Month Year From 1[st] April 2022 To 31[st] March 2023

Section A Reference and administration details

Charity name VICTORIA OUT OF SCHOOL CLUBS Other names charity is known by Registered charity number (if any) 1191354

Charity's principal address C/o Victoria C.P. School, Junior Department

Poyser Street Wrexham Postcode LL13 7RR

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Susan Jones	Chairperson and Registered Person	From 6thSeptember 2022
Jitender Pal Singh Dhaliwal	Vice Chair
Catherine McNamara	Treasurer	From 4thOctober 2022
Gavin Arnett	Secretary	21stSeptember 2022
BeverlyJepson	Committee Member
Deborah Eccles	Committee Member and School Head
Nadia Giles	Committee Member	From 22ndSeptember 2022
Julie Jones	Committee Member	21 September 2022
Diana Tranter	Committee Member	From 21stSeptember 2022

Cheryl Spiers	Chairperson and Registered Person	Resigned in September 2022
Georgina Farr	Treasurer	Resigned in October 2022
Kate Cunningham	Secretary	Resigned in September 2022

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution

(eg. trust deed, constitution)

How the charity is constituted CIO

(eg. trust, association, company)

Trustee selection methods Elected by Trustees (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

We provide out of school hours care for children aged 3 to 11 years. We are Registered with CIW to care for a maximum of 43 children at any one time. DBS checks are carried out prior to commencement of employment and carried out again in line with statutory requirements. All staff are committed to the Club by getting involved in many activities and ensuring they update their training on a regular basis in first aid, food hygiene, health and safety and Safeguarding children together with other courses relevant to the setting.

All Trustees and Committee members are required to read our Code of Conduct for Trustees and Committee members and each sign a Statement of Acceptance. We are waiting for a Trustees and Committee members course titled Committee Rules and Responsibilities to become available and all committee members will attend which will be beneficial in supporting the Management and Staff in the continued successful running of our Club.

We have recently signed up to Peninsula who are an award-winning HR, Employment Law and Health and Safety support experts, who ensure all our policies and procedures are all up to date and in line with CIW’s legal requirements. We are a member of Clybiau Plant Cymru Kids Clubs, AVOW (Association

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of Voluntary Organisations in Wrexham), Wrexham Family Information Services and Early Year’s Wales. The Trustees, Committee members and Club Manager work closely to ensure the health, safety and welfare of all staff, children, visitors and other individuals who may be affected by the Club’s activities and actual existence. We have daily Health and Safety checks in place which, are signed each day after checks have been made. We create an environment that is:

Safe and without risk to health
Prevents accidents and cases of work-related ill health
Use, maintain and store equipment safely
Ensure that all staff are competent in the work in which they are engaged

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The aim of the Group is to provide accessible, affordable quality childcare for primary school age children out of school hours. We hope that our service will be able to support working families and those in education or training and support parents in need of respite. We also open on training days to support these families. We aim to provide a stimulating play environment where the children feel happy, safe, valued, and respected. We provide choice, independence, and development through a wide range of play opportunities. We follow a three-week healthy menu for the children’s snacks. We operate an Equal Opportunity Policy.

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When planning our activities and compiling our annual Play Plan we take into account the Charity Commission’s guidance on public benefit, this is discussed at our Trustees/Committee meetings. Play is at the forefront of the setting allowing children to express and develop themselves giving them the time, space, equipment, and materials to allow them to do this. We have a quiet area with a comfy sofa, TV, a selection of children’s DVD’s and a large selection of books for those children who maybe tired after a day in school or just need a place to ‘chill out’ for whatever reason.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The play opportunities we offer cover the full spectrum of child development. They range from physical to creative including:

Large selection of outdoor equipment, bikes, scooters etc
Den building
Football and Netball
Tri golf
Team games
Large variety of Arts and Crafts
Tabletop and board games, jigsaws
Pool table
Air Hockey table
Baking

We also have off site trips these include the Zoo, Castles, Museums, Safari Park, Farms and Educational settings.

Children determine and control the content and intent of their play, by following their own instincts, ideas and interest, in their own way for their own reasons.

We aim to make our activity programme inclusive so that children of all abilities can take part.

The staff and Trustees take an active role in making sure that the Club comes up to the highest standards of performance through regular Meetings.

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Additional details of objectives and activities (Optional information)

Parents and carers offer a range of contributions to club whether that be baking goods for fundraising cake sales, volunteering to help with fundraising events or donating any unused toys or equipment to club.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

APRIL – Easter Holiday club – Easter egg hunt, craft and activities.

MAY – Whit half term – crafts and activities – we held a fundraiser where the children stayed late one evening to have a ‘Pyjama party’ with party food and games’

JUNE – Summer display. Summer craft

JULY – Holiday club – seasonal crafts and Activities, weekly day trips, trips to the park etc. We held a fundraiser at the ‘Offa carnival’

AUGUST – Holiday club – seasonal crafts and Activities, weekly day trips, trips to the park etc SEPTEMBER – Harvest/autumn display and ‘back to school’ snack.

OCTOBER –DIWALI – craft. HALLOWEEN - children made a ‘spooky’ craft display we had themed activities for Halloween.

NOVEMBER – Bonfire – Craft.

DECEMBER – Winter and Santa display. Christmas crafts, making cards, decorations home. Daily Christmas challenges/games.

JANUARY – New year display. St Dwynwens day craft.

FEBRUARY – Valentine’s Day craft and themed snack. – February holiday club activities and trips to the park.

MARCH – . Spring craft. Lots of outdoor playing on school playground and field.

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Section D Achievements and erformance p

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Section E Financial review

Brief statement of the charity’s policy on reserves

Victoria Out of School Club’s Trustees have agreed to keep a reserve of £30,000. The funds are held to cover 6 months operational costs in the event of a loss of income and to meet any unforeseen expenditure that may occur. The reserve is built up from the unrestricted income and the level of reserves required is monitored by the Trustees.

Details of any funds materially in deficit

NONE

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

The £30,000 reserve is invested in a 32 Days’ Notice Account

Fees paid by parents and also grants applied for and awarded.

Ensures we can still provide the children with a variety of different play opportunities.
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

J Dhaliwal Signature(s) S Jones Full name(s) Susan Jones Jitender Dhaliwal Position (eg Secretary, Chair, Chairperson Vice Chair etc) Date

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VICTORIA OUT OF SCHOOL CLUBS 1191354 Receipts and payments accounts CC16a

	For the period from	01/04/2022 Period start date	To	Period end date 31/03/2023

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 74,784 190 - - - - 3,066 -	Restricted funds to the nearest £ - - - - - - - -	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
CHARITABLE ACTIVITIES	74,784		-	74,784 190 - - - - 3,066 -	78,718
FUNDRAISING	190		-		392
JRS GRANTS RECEIVABLE	-		-		-
RESTRICTED GRANT	-		-		750
DONATION FROM PREVIOUS CHARITY(bank)	-		-		41,688
DONATION FROM PREVIOUS CHARITY(cash)	-		-		100
HMRC(Maternity pay)	3,066		-		3,787
	-		-		-
*Sub total*(Gross income for AR)	78,040	-	-	78,040	125,435
	-	- -
A2 Asset and investment sales, (see table).
			-	- -
	-		-		-
*Sub total*	-	-	-	-	-
*Total receipts* A3 Payments
	78,040	-	-	78,040	125,435
	63,527 19,803 2,192 - - - - - -	- - - - - - - - -
WAGES(including pension contributions)	63,527		-	63,527 19,803 2,192 - - - - - -	60,406
OTHER CHARITABLE COSTS	19,803		-		17,472
GOVERNANCE AND SUPPORT COSTS	2,192		-		1,378
	-		-		-
	-		-		-
	-		-		-
	-		-		-
	-		-		-
	-		-		-
**Sub total **	85,522	-	-	85,522	79,256
	- -	- -
A4 Asset and investment purchases, (see table)
	-		-	- -
	-		-
**Sub total **	-	-	-	-	-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
	85,522	-	-	85,522	79,256

	(7,482)	-	-	- 7,482	46,179
	-	- -	-	- -	-
	38,648		-		- 7,531
	31,166	-	-	31,166	38,648

Section B Statement of assets and liabilities at the end of the period

Categories

B1 Cash funds

B2 Other monetary assets

Unrestricted	Restricted	Endowment
funds	funds	funds
to nearest £	to nearest £	to nearest £

		Unrestricted Restricted Endowment	Unrestricted Restricted Endowment	Unrestricted Restricted Endowment
Details Current account Deposit account Petty cash *Total cash funds* (agree balances with receipts and payments account(s)) Details		funds to nearest £	funds to nearest £	funds to nearest £
	1,566		- - -	-
	29,500			-
	100			-
	31,166		-	-
	OK Unrestricted funds to nearest £		OK Restricted funds to nearest £ - - - - -	OK
				Endowment funds to nearest £
				-
	-			-
	-			-
	-			-
	-			-

Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets
	SusanJones
	Jitender Dhaliwal

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of VICTORIA OUT OF SCHOOL CLUBS On accounts for the year ended 31 MARCH 2023 Charity no {if any) 1191354 Set out on pages 1 to 2 and pages 110 7 of the Trustees. Annual Report 'iumbers of additional sheei81 I report to the trustees on my pxaminalion of the accounts of the above harily ("the Trust") for the year ended 31103 12022. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in aGGordance with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 A¢t and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515llbl of the Act. I liave completed my examination. I confirm that no material matters have come lo my attention lolher than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kepi in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: IZI Name: BRUCE ROBERTS Relevant professional qualification{s) or body {If any): FCA Address: 10 EDISON COURT ELLICE WAY, WREXHAM TECHNOLOGY PARK WREXHAM LL13 7YT IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts- directions and guidance for examiners). Give here brief details of any items that the I'.:.ar.-,'ner wishes to disclose. IER October 2018