Working with and supporting children and young people ## Youth Presence CIO _Registered Charity Number 1191305_ Trustee’s Annual Report and Financial Report for the Period 01.09.2021 - 31.08.2022 ## **Reference and Administrative details** **Charity Name: Registered charity number:** Youth Presence 1191305 ## **Charity’s Address** Stricklandgate House 92 Stricklandgate Kendal Cumbria LA9 4PU ## **Names of the Charity Trustees** ||Trustee Name|Office (if any)|Appointed|Name of person (or body) entitled to
appoint trustee (if any)| |---|---|---|---|---| |1.|Iain Biddle|Chairperson|2020|| |2.|Marian Kearney|Treasurer|2020|| |3.|Kinga Rolak|Secretary|Reappointed
September
2021|| |4.|Sr. Constance Cameron|Nominated
trustee|2020|Salesian Sisters| |5.|Rev. Hugh Pollock||2020|| |6.|Mary Elizabeth Biddle||2020|| |7|Deborah Carey||January
2022|| Page **1** of **18** ## **Objectives and Activities** Summary of the purposes of the charity as set out in its governing document: _To advance in life and relieve needs of children and young people, in particular (but without limitation) in the North West of England, for the public benefit through:_ - _a) the provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life;_ - _b) providing support, activities and opportunities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals and be aware of their individual potential_ - _c) providing education programmes, in particular but not exclusively by, personal, social and spiritual education as a means of advancing education._ Summary of the main activities undertaken in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Youth Presence has grown sustainably and with clear strategic purpose during the academic year, 2021-2022. Under the direction of an enhanced trustee board, the charity became fully operational and able to carry out its purpose in the locale. Youth Presence has established itself in the heart of the community with an office space in Stricklandgate House, Kendal. The trustees felt this ‘base’ would enhance the charity’s ability to serve the needs of children and young people by means of storing newly bought ICT equipment, processing data, meeting with partners and a central space for planning activities. Youth Presence has employed the services of Stream Computers to manage IT security and ongoing technical issues. The charity has further developed the processes and rigour involved with volunteering with Youth Presence. This involves thorough safer recruitment procedures, vetting and appropriate training. Training for volunteers did take place both internally and externally through NSPCC Learning. Two events were held during the year, one virtual and one face to face, to highlight and recruit new volunteers to further the object of Youth Presence. The expectations of those working on behalf of Youth Presence are clear. A code of conduct and expectations regarding ICT are communicated to volunteers in advance of projects; this is to safeguard volunteers, the young people and the organisation. A number of additional policies and procedures have been further developed during the academic year. These include: Online Safety policy, GDPR policy, Child Protection Records and Retention guideline statements and Confidentiality and Information Sharing statements. Safeguarding is at the heart of Youth Presence. A commitment further strengthened through a revisited Safeguarding Implementation Plan, training and conversations around best practice with the NSPCC. Volunteers know how to protect young people and themselves and how to act in the event of a disclosure. The transparency and accountability of trustees is paramount. Whistleblowing procedures are accessible and workable, ensuring volunteers and beneficiaries alike can challenge any aspect of Youth Presence’s operations and culture. Physical safety for volunteers and young people is paramount for Youth Presence. We opted to employ a Health and Safety service with Kym Allan Health and Safety consultants, ensuring our Page **2** of **18** office space, project space and volunteer activities were all carefully considered in advance. This was especially in light of the continued impact of COVID 19. Communicating the evolution and activities of Youth Presence has been prioritised during the year with a continued development of the website and social media. We feel it is our responsibility to ensure visitors to the website can access appropriate signposting, specifically with regards to safeguarding. Our proficiency and engagement with Instagram have helped reach a diverse and active audience. To support the work and evolution of Youth Presence, donations, totalling over £1000, have been received. A kind recognition of the vision of Youth Presence and its intent to improve the conditions of young people locally. Other fundraising events took place within the year, including a quiz night. A key development for the charity was the agreement to seek funding and employ a Youth Presence Project Worker, based at The Queen Katherine School, commencing September 2022. This decision was taken after careful and appropriate consideration. It was felt the role would promote the work and ethos of Youth Presence and primarily, provide support, activities and opportunities in which the young people of The Queen Katherine School could develop their skills, capacities and capabilities. All trustees felt this role would enable Youth Presence to carry out its purpose for the public benefit. Funding for the salary was sought and obtained from The Frieda Scott Charitable Trust, Cumbria Community Foundation and The Lupton Tower Trust. Following a rigorous and open recruitment process, hosted by The Queen Katherine School, Youth Presence was successful in appointing. Youth Presence appointed a person who has served as a trustee, but this person was not involved in the job development, advertisement or recruitment design at any stage. Trustees managed conflicts of interest. The successful candidate has now stepped down as a trustee. Youth Presence sought written permission from the Charity Commission for this employment. During the time of this report, Youth Presence was able to offer several needs led activities in line with our charitable object. In line with changing COVID guidelines, we were able to offer our first activity in the local community by organising a ‘DreamScheme’ project, funded by Cumbria Youth Alliance. A group of local young people developed a social action project. The young people worked together to produce kindness bags for children and women affected by domestic abuse. The bags were then gifted through a local charity, specialising in domestic abuse and violence towards women. Youth Presence also began a trial project with a group of young people from Dean Gibson Primary School. In liaison with the SENCO, a cohort of young people were identified who would both benefit from and contribute towards a weekly non-statutory programme, promoting wellbeing and community. In addition to this emerging youth group, Youth Presence also led a session with a Year 6 class in the school, to promote Children’s Mental Health Week. The activities and development of Youth Presence are a clear testimony to the trustee board acting with integrity and vision. Responding to the needs of the young people in their situations and exploring new ways in which Youth Presence can serve young people and help them become aware of their own potential. Statement confirming that trustees have had regard to the guidance issued by the Charity Commission on public benefit: The trustees of Youth Presence have complied with their duty to have due regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant. Page **3** of **18** ## **Achievements and Performance** - strong governance, enhanced by an additional trustee to the board - strategic development - policy and procedure development - website and communication avenues, including social media - donations to help us carry out our purposes - communication and networking - development of new projects and activities All of these achievements have enabled Youth Presence to make a positive difference to the circumstances of children and young people and further our charitable object. ## **Structure, Governance and Management** ## **Type of governing document:** Constitution **How the charity is constituted:** Charitable Incorporated Organisation **Trustee selection methods:** - Eligibility for trusteeship - (a) Every charity trustee must be a natural person. - (b) No individual may be appointed as a charity trustee of the CIO: - if he or she is under the age of 16 years; or - if he or she would automatically cease to hold office under the provisions of clause [12(1)(e)]. (c) No one is entitled to act as a charity trustee whether on appointment or on any re-appointment until he or she has expressly acknowledged, in whatever way the charity trustees decide, his or her acceptance of the office of charity trustee. - (d) At least one of the trustees of the CIO must be 18 years of age or over. If there is no trustee aged at least 18 years, the remaining trustees may only act to call a meeting of the charity trustees, or appoint a new charity trustee. - Apart from the first charity trustees, every appointed trustee must be appointed by a resolution passed at a properly convened meeting of the charity trustees. - In selecting individuals for appointment as appointed charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. - Nominated Trustee (a) The Salesian Sisters (“the appointing body”) may appoint one charity trustee. - (b) Any appointment must be made at a meeting held according to the ordinary practice of the appointing body. - (c) Each appointment will be made for a term of two years. - The charity trustees will make available to each new charity trustee, on or before his or her first appointment: (a) a copy of the current version of this constitution; and (b) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts. Page **4** of **18** ## **Declarations** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees: Signature(s) 1. Full name(s) 1. Fr. Hugh Pollock 2. Mary Biddle Position(s) 1. Trustee 2. Trustee Date 1. 23[rd] May 2023 2. 23[rd] May 2023 Page **5** of **18** _Registered Charity Number 1191305_ Youth Presence Financial Report 01.09.2021 - 31.08.2022 Page **6** of **18** locome Petty cash Norman C Ashton Salesian Sisters RJS CYA NR IC4 ojpj IlJ7 Trn ity YA51 I?133 TOTAL 12.•7 6U7P V4lliwI TTrY 8&58 71J 111*$7 35 17•724 TAI. IWAI. 7Lth79 &1J6h7 (￿t￿￿Y FquLpnffll vd 131 TM iz InTAI. J3tM T¢)TAJ. 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