2023-08-31-accounts - Zawiyah

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ZAWIYAH Trustees, Annual Report 30th September 2023

Trustees Report for Year Ending 30th September 2023

u Zawiyah is a Charitable Incorporated Organisation (CIO) incorporated on 15th September 2020, with Charity Number: 1191296.

u The Trustees of Zawiyah present their annual report and accounts for the year ended 30th September 2023 and confirm compliance with the requirements of the Charities Act 2011.

Aims & Objectives of Zawiyah

u Provide students with a broad traditional Islamic education of the highest quality.
u Equip students with learning skills to support mainstream education – confidence building, learning discipline, note-taking skills, presentation skills, listening skills.
u Equip students with life skills to support with the challenges of modern life – mental health awareness, physical health, social media and the need to positively contribute to society.
u Deliver teaching in accordance with an authentic and structured syllabus – all teachers are experienced, knowledgeable and have established a real connection with the children.
u Provide regular feedback to allow students to measure their progress and achieve their potential.
u Instill principles of Adaab (Respect) and Akhlaq (Etiquette) within all students.
u Create a fun and supportive environment where students are motivated to learn.
u Create a sense of community and shared values amongst students and their families – a family-like culture.
u Instill & uphold British values including integration, participation and harmonisation.

Pupil Numbers and Charging Structure

u Our educational activities are for school-aged children.
u Student numbers have grown to over 50 pupils organised in five classes, each class having a dedicated teacher.
u We aim to continue this growth on a managed basis without compromising on the quality of education delivered.
u Our fees are kept on the lower side to ensure the service is accessible to the entire community – the fee structure is:
Ø Termly charge equating to £10 per child per week…;
Ø Payable by the first two children of the household, with no further charges for the third and subsequent child(ren);
Ø On a case-by-case basis the fees can be waived entirely or discounted further, depending on the circumstances; and
Ø Maths GCSE tuition is provided completely free of charge.
u Currently more than 30% of children are being educated without charge.

u We frequently interact with the parents to advise on student progress and formally twice annually.

Activities & Achievements

u Core Teaching

Ø Weekly Islamic Studies classes during term time.
Ø Teaching is based on mainstream education in the context of practical application.
Ø Teaching includes skills to aid learning e.g. confidence building, note-taking skills, presentation skills, listening skills.
Ø With additional aims to support the challenges of modern life – mental health awareness, physical health, social media, and the need to positively contribute to society.
Ø Teachers are carefully selected based on experience, knowledge and the ability to established a real connection with the children.

u Additional Teaching

Ø Maths GCSE tuition is provided free of charge to help the community, recognising this can cost upwards of £30 per hour.
Ø From time-to-time dedicated mental health awareness courses are delivered, hiring the services of professional practitioners as required.

u Extra-Curricular

Ø Annual assemblies allowing the children to showcase their knowledge and skills.
Ø Annual trip for the entire families, paid for by Zawiyah.

Trustees

u The charity trustees are responsible for the overall management of Zawiyah and meet on a monthly basis discuss to formally discuss Zawiyah activities. The charity is run in accordance with a robust management, governance and operating model. The work of implementing most of the policies is carried out by Mohammed Rahman who is also responsible for the preparation of meeting papers and the review of matters arising.
u All trustees give of their time freely and no remuneration or expenses were paid in the year.
u Mohamed Poonawala is a founding member of Zawiyah, Trustee and is a Financial Adviser with over 10 years’ experience in his field and has been involved with various community initiatives whilst also serving as Head Teacher of a voluntary run Supplementary School with 80 pupils. Mohamed is a founding member of Zawiyah and the Safeguarding and Operational Lead of the Management Committee.
u Mohammed Rahman is a founding member of Zawiyah, Trustee and is a Pharmacist by profession with over 20 years’ management experience within the healthcare and pharmaceutical sectors. He also has significant experience of actively supporting community initiatives having previously served as a Trustee of two charities and launched a successful Saturday Supplementary School and fundraised for many local charities (including St Luke’s Hospice and Sufra) and disaster relief appeals. Mohammed is a founding member of Zawiyah and member of the Management Committee. He is also the Governance Lead utilising his extensive experience of developing and implementing policies, procedures and frameworks to deliver services in a safe, robust and legally compliant way.
u Qasim Latif is a founding member of Zawiyah, Trustee and is a Solutions Architect Consultant with over 10 years’ experience of providing expertise in his field. Recently Qasim was invited to become a Community School Governor Vice Chair following his successful time as a Trustee at a local Charity where he established a number of initiatives for the children of Harrow and local areas. Qasim is a founding member of Zawiyah and the IT Lead of the Management Committee.
u Khalid Rafiq is a founding member of Zawiyah, Trustee and is a Finance professional with expertise developed from over 20 years’ experience of working within large organisations. He has 20 years’ experience of being a Trustee of an Islamic Charity and has previously been a School Governor for ten years; three of which as Chair of Governors. Khalid is a founding member of Zawiyah, the Head Teacher of Zawiyah in a volunteer capacity, and the Finance Lead of the Management Committee.

Finances

u Gross income for the year amounted to £23.657 (2022 – £24,976) broken down as follows:

Ø Fees for educational services £13,952 (2022 – £14,863) ;

Ø Grants £9,705 (2022 – £5,613); and

Ø Donations £Nil (2022 – £4,500).

u Expenditure for the year amounted to £19,389 (2022 – £20,528).

u Surplus for the year £4,268 (2022 – £1,449). u The loans totaling £1,977 remain as liabilities. u The charity maintains a healthy cash position of £23,564 (2022 – £19,563). u See breakdown in CC16a form.

Finances – CC16a Re ort p

	Charity Name	Charity Name	Charity Name			CC16a
	ZAWIYAH			1191296
	Receipts andpayments accounts
	For the period from	Period start date	To		Period end date
		01/10/2022			30/09/2023

Section A Receipts and	payments
	Unrestricted funds	Restricted funds	Endowment funds		Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £		to the nearest £	to the nearest £
A1 Receipts
Fees for charitable services	13,952				13,952	14,863
Grants	6,705	3,000			9,705	5,613
Donation					-	4,500
					-	-
*Sub total* _(Gross income for AR) _	20,657	3,000	-		23,657	24,976

A2 Asset and investment sales, (see table).
	-	-	-		-
Loan received			-		-
*Sub total*	-	-	-		-	-

*Total receipts*	20,657	3,000	-		23,657	24,976

A3 Payments
			-		-	-
Rent	3,866				3,866	7,364
Other Admin exp	356				356	100
Books/Materials					-	686
DBS	149				149	-
Bank charges	60				60	196
Charitable activity					-	-
Maths tuition expenses		3,000			3,000	1,800
Other Charitable activity	4,720				4,720	1,500
supplementary education	7,238				7,238	4,245
					-	4,637
	-	-	-		-	-
*Sub total*	16,389	3,000	-		19,389	20,528

Finances – CC16a	Finances – CC16a	Report cont.	Report cont.	Report cont.	3,000 3,000 23,528 1,449 - 18,114 19,563 Endowment funds to nearest £ - - - - OK Endowment funds to nearest £ - Current value (optional) - - Current value (optional) - - - When due (optional) Date of approval 22/04/2024
A4 Asset and investment purchases, (see table)
Loan repaid	-	-		-	3,000
	-	-		-
*Sub total*	-	-	-	-	3,000

*Totalpayments*	16,389	3,000	-	19,389	23,528

*Net of receipts/(payments)*	4,268	-	-	4,268	1,449
A5 Transfers between funds	-	-	-	-	-
A6 Cash funds last year end	19,296	267	-	19,563	18,114
*Cash funds thisyear end*	23,564	267	-	23,831	19,563


Section B Statement of assets and liabilities at the end of the period
Categories	Details		Unrestricted funds	Restricted funds	Endowment funds
			to nearest £	to nearest £	to nearest £
B1 Cash funds			23,564	267	-
				-	-
			-	-	-
	*Total cash funds*		23,564	267	-
	(agree balances with receipts and payments account(s))		OK
			Unrestricted funds	Restricted funds	Endowment funds
	Details		to nearest £	to nearest £	to nearest £
B2 Other monetary assets			-	-	-

	Details		Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets				-	-
				-	-

	Details		Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use				-	-
				-	-
				-	-

	Details		Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities	Loan		1977	-
				-

Signed by one or two trustees on behalf of all the trustees	Signature		Print N	ame	Date of approval
			Qasim	Latif	22/04/2024

Risk Management

u The Trustees are responsible for the overseeing of the risks faced by the School.

u Risks are identified, assessed and controls established throughout the year.
u The polices that govern the risks are reviewed at least every two years, or as the need arises.

u The main risks that the Trustees have identified and put in place measures to mitigate them include:

Ø COVID;
Ø Financial sustainability;
Ø School safety and student welfare;
Ø School trips and events; and
Ø Safeguarding.

u Through the robust risk management processes, the Trustees are satisfied that the major risks identified have been adequately mitigated and that major risks have been adequately managed.

Policies

u Zawiyah has in place a set of policies, the major ones being:

Ø Admissions Policy

Ø Child Protection

Ø Staff & Volunteers

Ø Safeguarding

Ø Health & Safety

Ø Financial Controls

Ø E-Safety

Ø Equal Opportunities

u These policies and others are reviewed and updated every two years, or as the need arises on an interim basis.

Endorsements

u Young People Foundations Trust (YPF)

u Young Harrow Foundation

u Youth Mental Health First Aid

Professional Advisors

u Accountant

Ø Hasib Ahmed

u Financial Advisor

Ø Mohamed Poonawala

u Bank

Ø Barclays Bank

u Charity Advisor

Ø Joy Collins, CEO Securing Success

Declaration ZAWIYAH The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Qasim Latrf Chair Date 22-Apr-2024

		Charity Name
		ZAWIYAH		1191296
	Receipts andpayments accounts				CC16a
For	the period from	01/10/2022 Period start date	To	30/09/2023 Period end date

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 13,952 6,705 20,657 - - 20,657	Restricted funds to the nearest £ 3,000 3,000 - - 3,000	Endowment funds to the nearest £ - - - - -	Total funds to the nearest £ 13,952 9,705 -	Last year to the nearest £ 14,863 5,613 4,500
Fees for charitable services	13,952			13,952
Grants	6,705			9,705
Donation				-
				-	-
*Sub total*(Gross income for AR)	20,657			23,657	24,976

A2 Asset and investment sales, (see table).
	-
Loan received
*Sub total*	-				-
**Total receipts **
	20,657	3,000	-	23,657	24,976

A3 Payments

A3 Payments
			-	-	-
Rent	3,866			3,866	7,364 100 686 - 196 - 1,800 1,500 4,245 4,637
Other Admin exp Books / Materials DBS Bank charges	356			356
				-
	149			149
	60			60
Charitable activity				-
Maths tuition expenses Other Charitable activity supplementary education		3,000		3,000
	4,720			4,720
	7,238			7,238
				-
	-	-	-	-	-
**Sub total **	16,389	3,000	-	19,389	20,528

A4 Asset and investment purchases, (see table)
Loan repaid	-				3,000
	-
**Sub total **	-				3,000
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					23,528

	4,268			4,268	1,449
	-			-	-
	19,296			19,563	18,114
	23,564			23,831	19,563

CCXX R1 accounts (SS)

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period
Categories B2 Other monetary assets Signed by one or two trustees on behalf of all the trustees B4 Assets retained for the charity’s own use B1 Cash funds B5 Liabilities B3 Investment assets	Signature Loan (agree balances with receipts and payments account(s)) Details *Total cash funds* Details Details Details Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 23,564 267 - - - 23,564 267 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs Cost (optional) - - - Fund to which liability relates Amount due (optional) 1977 - - Print Name Qasim Latif	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			Current value (optional)
			-
			-
			Current value (optional)
			-
			-
			-
			When due (optional)



			Date of approval
		Qasim Latif	22/04/2024

CCXX R2 accounts (SS)