2022-08-31-accounts - Zawiyah

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ZAWIYAH Trustees, Annual Report 30th September 2022

Trustees Report for Year Ending 30th September 2022

u Zawiyah is a Charitable Incorporated Organisation (CIO) incorporated on 15th September 2020, with Charity Number: 1191296.

u The Trustees of Zawiyah present their annual report and accounts for the year ended 30th September 2022 and confirm compliance with the requirements of the Charities Act 2011.

Aims & Objectives of Zawiyah

u Provide students with a broad traditional Islamic education of the highest quality.
u Equip students with learning skills to support mainstream education – confidence building, learning discipline, note-taking skills, presentation skills, listening skills.
u Equip students with life skills to support with the challenges of modern life – mental health awareness, physical health, social media and the need to positively contribute to society.
u Deliver teaching in accordance with an authentic and structured syllabus – all teachers are experienced, knowledgeable and have established a real connection with the children.
u Provide regular feedback to allow students to measure their progress and achieve their potential.
u Instill principles of Adaab (Respect) and Akhlaq (Etiquette) within all students.
u Create a fun and supportive environment where students are motivated to learn.
u Create a sense of community and shared values amongst students and their families – a family-like culture has developed.
u Instill & uphold British values including integration, participation and harmonisation.

Pupil Numbers and Charging Structure

u Our educational activities are for school-aged children.
u Student numbers have grown to over 50 pupils organised in five classes, each class having a dedicated teacher.
u We aim to continue this growth on a managed basis without compromising on the quality of education delivered.
u Our fees are kept on the lower side to ensure the service is accessible to the entire community – the fee structure is:
Ø £10 per child per week;
Ø Payable by the first two children of the household, with no further charges for the third and subsequent child(ren);
Ø On a case-by-case basis the fees can be waived entirely or discounted further, depending on the circumstances; and
Ø Maths GCSE tuition is provided completely free of charge.
u Currently more than 30% of children are being educated without charge.

u We frequently interact informally with the parents to advise on student progress and formally meet on a termly basis.

Activities & Achievements

u Core Teaching

Ø Weekly Islamic Studies classes during term time.
Ø Teaching is based on mainstream education in the context of practical application.
Ø Teaching includes skills to aid learning e.g. confidence building, note-taking skills, presentation skills, listening skills.
Ø With additional aims to support the challenges of modern life – mental health awareness, physical health, social media, and the need to positively contribute to society.
Ø Teachers are carefully selected based on experience, knowledge and the ability to established a real connection with the children.

u Additional Teaching

Ø Maths GCSE tuition is provided free of charge to help the community, recognising this can cost upwards of £30 per hour.
Ø From time-to-time dedicated mental health awareness courses are delivered, hiring the services of professional practitioners as required.

u Extra-Curricular

Ø Annual assemblies allowing the children to showcase their knowledge and skills.
Ø Annual trip for the entire families, paid for by Zawiyah.

Trustees

u The charity trustees are responsible for the overall management of Zawiyah and meet on a monthly basis discuss to formally discuss Zawiyah activities. The charity is run in accordance with a robust management, governance and operating model. The work of implementing most of the policies is carried out by Mohammed Rahman who is also responsible for the preparation of meeting papers and the review of matters arising.
u All trustees give of their time freely and no remuneration or expenses were paid in the year.
u Mohammad Ilyas is an Aerospace Engineer by profession. He has extensive experience of working within engineering teams equipping him with technical and project management expertise. He has also been a Lecturer teaching Aeronautical and Mechanical Engineering students. Ilyas is a Trustee and a member of the Management Committee.
u Mohamed Poonawala is a founding member of Zawiyah, Trustee and is a Financial Adviser with over 10 years’ experience in his field and has been involved with various community initiatives whilst also serving as Head Teacher of a voluntary run Supplementary School with 80 pupils. Mohamed is a founding member of Zawiyah and the Safeguarding and Operational Lead of the Management Committee.
u Mohammed Rahman is a founding member of Zawiyah, Trustee and is a Pharmacist by profession with over 20 years’ management experience within the healthcare and pharmaceutical sectors. He also has significant experience of actively supporting community initiatives having previously served as a Trustee of two charities and launched a successful Saturday Supplementary School and fundraised for many local charities (including St Luke’s Hospice and Sufra) and disaster relief appeals. Mohammed is a founding member of Zawiyah and member of the Management Committee. He is also the Governance Lead utilising his extensive experience of developing and implementing policies, procedures and frameworks to deliver services in a safe, robust and legally compliant way.
u Qasim Latif is a founding member of Zawiyah, Trustee and is a Solutions Architect Consultant with over 10 years’ experience of providing expertise in his field. Recently Qasim was invited to become a Community School Governor Vice Chair following his successful time as a Trustee at a local Charity where he established a number of initiatives for the children of Harrow and local areas. Qasim is a founding member of Zawiyah and the IT Lead of the Management Committee.
u Khalid Rafiq is a founding member of Zawiyah, Trustee and is a Finance professional with expertise developed from over 20 years’ experience of working within large organisations. He has 20 years’ experience of being a Trustee of an Islamic Charity and has previously been a School Governor for ten years; three of which as Chair of Governors. Khalid is a founding member of Zawiyah, the Head Teacher of Zawiyah in a volunteer capacity, and the Finance Lead of the Management Committee.

Finances

u Gross income for the year amounted to £24,976 (2021 – £24,052) broken down as follows:

Ø Fees for educational services £14,863 (2021 – £7,852) ;

Ø Grants £5,613 (2021 – £8,350); and

Ø Donations £4,500 (2021 – £7,850).

u Expenditure for the year amounted to £23,528 (2021 – £10,916), previous COVID period resulted in lower costs of premises hire and school trips.

u Surplus for the year £1,449.

u The loans totaling £4,977 remain as liabilities. u The charity maintains a healthy cash position of £19,563 (2021 – £18,113).

u See breakdown in CC16a form.

Finances - CC16a Report CHAR•TY COMMISSION FOR ENGLAND AN[) WAI F ZAWIYAH 1112•8 Receipts and payments accounts CC16a P•rhod •lart da P•rfod •nd 3010912022 T• 0111012021 Sectlon A Recelpts and pa fund• fund• Tot•1 lund• A1 R•c•lpt• tot•l(GrDS& Income brAR) &•1J 19.3•3 S.813 2.•2* Rent Marketin8 /website BkS / Materlals DBS Bank Charge Charitable activrty Mental heahh Mats turion exp supplementary education Sthool Trlp S171 Zl•3 100 1•6 3.l•P 4•37 Bank Char8e tot•1 &••#

Finances - CC16a Report cont. ZAWIYAH Ltmn Sub tDt•i Tot•lp•ym•iits 1•.ax .4• Nt ofrc•Ws/fwym•nts) 1.328 120 1.449 10.113 A6 C•Bh fund• y••r•nd 17.84F 19.17S 287 3•7 •g.s6) S•ctbon B Stat•m•nt of as$•ts and Ilabll6tl•s at th• •nd of th• p•rh>d Unr•$tn¢t• R$rit¢d und$ B1 C•h fkmd• 1lP 1•.1?$ B4 A••ts Iidmlity 197T 14m3n023

Risk Management

u The Trustees are responsible for the overseeing of the risks faced by the School.

u Risks are identified, assessed and controls established throughout the year.
u The polices that govern the risks are reviewed at least every two years, or as the need arises.

u The main risks that the Trustees have identified and put in place measures to mitigate them include:

Ø COVID;
Ø Financial sustainability;
Ø School safety and student welfare;
Ø School trips and events; and
Ø Safeguarding.

u Through the robust risk management processes, the Trustees are satisfied that the major risks identified have been adequately mitigated and that major risks have been adequately managed.

Policies

u Zawiyah has in place a set of policies, the major ones being:

Ø Admissions Policy

Ø Child Protection

Ø Staff & Volunteers

Ø Safeguarding

Ø Health & Safety

Ø Financial Controls

Ø E-Safety

Ø Equal Opportunities

u These policies and others are reviewed and updated every two years, or as the need arises on an interim basis.

Endorsements

u The National Resource Centre for Supplementary Education

u London Faith & Belief Community Forum

u Youth Mental Health First Aid

Professional Advisors

u Accountant

Ø Hasib Ahmed

u Financial Advisor

Ø Mohamed Poonawala

u Bank

Ø Barclays Bank

u Charity Advisor

Ø Joy Collins, CEO Securing Success

Declaration ZAWIYAH The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Qasim Latrf Chair Date 14-Mar-2023

ZAWIYAH 1191296 CC16a

Charity Name

Receipts and payments accounts

For the period Period start date To Period end date from 01/10/2021 30/09/2022

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 14,863 4,500 19,363 - - 19,363 5,171 100 687 196 4,245 4,637 - 15,035 3,000 - 3,000 18,035 1,328 - 17,847 19,175	Restricted funds to the nearest £ 5,613 - 5,613 - - - 5,613 2,193 1,500 1,800 - 5,493 - - - 5,493 120 - 267 387	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 14,863 5,613 4,500 - 24,976 - - - 24,976 - 7,364 100 687 - 196 - 1,500 1,800 4,245 4,637 - - - 20,528 3,000 - 3,000 23,528 1,449 - 18,114 19,563	Last year to the nearest £
Fees for charitable services	14,863				7,852
Grants					8,350
Donation	4,500				7,850
					-
*Sub total*(Gross income for AR)	19,363				24,052

A2 Asset and investment sales, (see table).
	-
Loan received					4,977
*Sub total*	-				4,977
*Total receipts* A3 Payments
					29,029

					-
Rent	5,171				321
Marketing / Website Books / Materials DBS Bank Charge	100				184
	687				498
					20
	196
Charitable activity
Mental health Mats tution exp supplementary education School Trip Bank Charge					3,100
					4,983
	4,245				1,810
	4,637


	-				-
**Sub total **	15,035				10,916

A4 Asset and investment purchases, (see table)
Loan repaid	3,000
	-
**Sub total **	3,000				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					10,916

	1,328	120	-	1,449	18,113
	-	-	-	-	-
	17,847	267	-	18,114	-
	19,175	387	-	19,563	18,113

Section B Statement of assets and liabilities at the end of the period

Categories Details

B1 Cash funds

Total cash funds

Unrestricted funds to nearest £ 19,175 - 19,175	Restricted funds to nearest £ 387 - 387	Endowment funds to nearest £
19,175	387	-
		-
-	-	-
19,175	387	-

B2 Other monetary assets

B3 Investment assets

B4 Assets retained for the charity’s own use

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Signature Details Loan Details Details Details (agree balances with receipts and payments account(s))	OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs Cost (optional) - - - Fund to which liability relates Amount due (optional) 1977 - - Print Name Qasim Latif	OK
		Endowment funds to nearest £
		-
		Current value (optional)
		-
		-
		Current value (optional)
		-
		-
		-
		When due (optional)


		Date of approval
	Qasim Latif	14/03/2023