## **Trustees’ Annual Report for the period**
**From 15 September 2022 Period start date To 14 September 2023 Period end date**
## **Charity name: SeaFriends**
## **Charity registration number:1191294**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Enhancing the wellbeing of Seaford
residents experiencing social exclusion
through loneliness and isolation by
providing person centred support and social
opportunities, in the home, community and
safe space environments.
Creating a culture that supports, empowers,
and involves the service user to increase
confidence and social interaction. An
individually led journey back to participating
in social activities enabling people to feel
valued within the community.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|1.
A telephone befriending service
matching volunteer befrienders to
residents experiencing the effects of
loneliness and social isolation.
2.
Remote training and a support
programme has been established
for our volunteers, and a website
and Facebook page is in place.
3.
Weekly coffee mornings have been
set up with transport supplied by a
mixture of volunteers and taxi
services.
4.
In collaboration with St Peters
Church, a memory café has been
established offering a safe place for
those living with memory issues and
their carers.
5.
Subsidised day trips enabling
beneficiaries to interact with the
wider environment.
6.
Seafriends joined Befriending
Networks, a national befriending
support charity and has benefited
from membership of NCVO
(National Council for Voluntary|
|||Organisations), 3VA and SCC
(Small Charities Coalition) enabling
us to attend many of the online
training and awareness sessions.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Throughout this period, trustees have had
regard to the guidance issued by the
Charity Commission on public benefit.|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|1-2-1 Befriending – Our core activity
continues to run well with both
telephone and face to face befriending.
We haven’t expanded to matches
significantly during the period as after
lockdown beneficiaries voiced their
desire to get out and meet people.
Some of the matches have left the
service citing that they feel they are
now friends and no longer need the
support offered by SeaFriends –
achieving a key objective , helping
people reengage with the community
and feel less socially isolated and
lonely.
Weekly coffee mornings – held in a
local community centre SeaFriends
provides a regular welcoming space to
meet with other people either living
alone, carers or feeling isolated or
lonely. This service is free with transport
provided for those who otherwise would
not leave their home. Service users
enjoy refreshments, board games and
chat. There are on average 16 – 20
regular users with over half using the
provided lifts. These are supplied by a
mixture of volunteer drivers and taxis.
There are 5 regular volunteers who
assist staff on a rota basis with others
dropping in to help when they can. The
main outcome of this group are the
friendships that have grown with
service users meeting outside of the
group and supporting each other.|
Subsidised Day Trips – These were requested by our service users when asked what they wanted SeaFriends to provide. SeaFriends ethos is that services are user led as much as possible. A Staff member underwent Minibus driver training and alongside another staff member and volunteer escorts provided monthly day trips to local attractions. The main outcome of this was that many beneficiaries were able to leave Seaford for the first time in years and interact with the wider environment. Memory Café – A collaboration between St Peters Church and SeaFriends with SeaFriends providing volunteer training, Safeguarding, admin support and weekly facilitation of the group. This is a purposely volunteer lead group to foster long term sustainability. The Memory Café offers a safe place for those living with memory issues and their carers. It focuses on peer support and building friendships. Run as a drop in with an average of 20 attendees at each session with the support of a bank of 9 volunteers with both personal and professional experience of dementia. Volunteers – During the reporting period SeaFriends reduced from two full time employees to one, and there was an average of 31 volunteers covering a variety of roles including, driving, memory café support, coffee morning support and 1-2-1 befriending. All volunteers receive mandatory training in Safeguarding, Boundaries, Confidentiality, EDI and are DBS checked. Additional role specific training is also provided along with regular social events to foster friendships and peer support between volunteers. It is recognised that during Covid many volunteers came to SeaFriends as they were experiencing social isolation and loneliness. Volunteering proved to be an excellent way to meet people and become
engaged with the local community.
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Cash funds of £43,949.90 at the
beginning of the period on 15
September 2022 reflected the National
Lottery Grant payment of 26 August
2022 of £37,348.75.
Income for the year was £81,522
comprising of:
National Lottery grant :
:
£78,698
Donations from the public, Easy
Fundraising, an insurance refund,
Amazon Smile and others
: £ 2,824
Expenditure for the period was £54,644
leaving a surplus of £26,878 for the
year.
Cash funds at the year end on 14
September 2023 were £71,002,
reflecting a National Lottery grant
funding payment on 4 August 2023 of
£41,348.75 for the next period.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The reserves policy of SeaFriends is
that it should retain 3 months
expenditure to cover the event of
closure of the charity.|
|Amount of reserves held|Para 1.22|£15,000.|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The departure of one of the two paid
members of staff during the year
impacted the draw on funds pending
their replacement. The charity therefore
remains in close contact with the
National Lottery Grant body regarding|
funding management.
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|SeaFriends principal source of funding is
from the Lottery Fund.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**|
|A description of the principal
risks facing the charity|Para 1.46|The principal risk facing the charity will be
disruption in funding, and the departure of
staff.|
**Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|SeaFriends has the Constitution of a
Charitable Incorporated Organisation.
This is the third year of operation with
charity trustees appointed|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|SeaFriends is a Charitable Incorporated
Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|This is the third year of operation.
Replacements will be sought in line with
existing guidance for the election of
Trustees, but identifying replacements who
are prepared to volunteer to fill posts has
been challenging.|
## **Reference and Administrative details**
|Charity name||SeaFriends|
|---|---|---|
|Other name the charity uses||N/A|
|Registered charity number||1191294|
|Charity’s principal address||34 Sutton Park Road, Seaford, BN25 1RP, United Kingdom
hello@seafriends.org.uk|
## **Names of the charity trustees who manage the charity**
|1
2
3|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Stephanie Baker|Chairperson|||
||Janet Kent||||
||Mark Forrester|Treasurer|||
## **Declarations**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Stephanie Baker **Full name(s)** Stephanie Baker **Position (eg Secretary,** Chair **Chair, etc) Date** 29/05/2024
**SeaFriends 1191294**
## **Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts**
**Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts CC16a For the period** Period start date Period end date **To from** 15-Sep-22 14-Sep-23
## **Section A Receipts and payments**
|**Section A Receipts and payments**|||||
|---|---|---|---|---|
|**A1 Receipts**
LotteryFund
**78,698**
Donations
**2,706**
Amazon
**45**
EasyFundraising
**18**
Insurance refund
**55**
**-**
**-**
**-**
**81,522**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 81,522**
**A3 Payments**
Salaries and NI
**46,087**
Insurance
**636**
DBS Clearance
**38**
Venue costs
**1,917**
Training
**32**
IT Equipment
**1,146**
Communications
**494**
Stationery
**302**
Volunteer costs
**2,303**
Office costs
**1,338**
Accountancycosts
**125**
Other
**226**
**_Sub total_ 54,644**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 54,644**
**_Net of receipts/(payments)_ 26,878**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**44,124**
**_Cash funds this year end_ 71,002**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**78,698**
**2,706**
**45**
**18**
**55**
**-**
**-**
**-**
**81,522**
**-**
**-**
**-**
**81,522**
**46,087**
**636**
**38**
**1,917**
**32**
**1,146**
**494**
**302**
**2,303**
**1,338**
**125**
**226**
**54,644**
**-**
**-**
**-**
**54,644**
**26,878**
**-**
**44,124**
**71,002**|**Last year**
**to the nearest £**|
|||||**70,697**|
|||||**3,533**|
|||||**22**|
|||||**15**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**74,267**|
||||||
||||||
|||||**-**|
|||||**-**|
||||||
|||||**74,267**|
||||||
|||||**57,893**|
|||||**681**|
|||||**138**|
|||||**1,593**|
|||||**235**|
|||||**1,100**|
|||||**405**|
|||||**53**|
|||||**796**|
|||||**12**|
|||||**100**|
|||||**406**|
|||||**63,412**|
||||||
||||||
||||||
|||||**-**|
||||||
|||||**63,412**|
||||||
||**-**|**-**|**26,878**|**10,855**|
||**-**|**-**|**-**|**-**|
||**-**|**-**|**44,124**|**33,269**|
||**-**|**-**|**71,002**|**44,124**|
## **Section B Statement of assets and liabilities at the end of the period**
**Categories B1 Cash funds**
## **B2 Other monetary assets**
## **B3 Investment assets**
## **B4 Assets retained for the charity’s own use**
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
|**Details**
Prepaid Card
**Details**
Funds held in SeaFriends Lloyds Bank
Business account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**70,502**
**500**
**-**
**71,002**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**|**to nearest £**
**-**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||**-**|**-**|**-**|
||**-**|**-**|**-**|
||**-**|**-**|**-**|
||**-**|**-**|**-**|
||**-**|**-**|**-**|
||**-**|**-**|**-**|
|**Details**
**Details**
**Details**
Signature
Stephanie Baker|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Stephanie Baker
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**Current value**
**(optional)**|
|---|---|---|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**Current value**
**(optional)**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**When due**
**(optional)**|
||||
||||
||||
||||
||||
||||
|||Date of
approval|
|Stephanie Baker|Stephanie Baker|29.05 2024|
Independent Examiner's Report to the Trustees
of Seafriends {ClO)
I report to the trustees on my examinatK*n of the accounts of Seafriends Ithe Trust) for the
year ended 14 September 2023.
Responsibilities and basis of report
As the charity trustees of the TrusL you are responsible for the preparation of the accounts
in accordance with the requirements of the Charities Act 20111.the Act'l.
I report in respect of my examination of the Trust's accourrts carried out under section 145
of the 2011 Act and in carrying out my examination I have followed all the applicable
directions given by the Charity Commission under section 14515llbl of the Act
Independent examinerfs statsment
I have completed my examination. I confirm that no material matters have come to my
attention in connection with the examination giving me Cause to believe that in any material
respecL'
• accounting records were not kept in respect of the TnJst as required by section 130
of the ACL- or
the accounts do not accord with those records or
the accounts do not compty with the applicable requirements conceming the form and
content of accounts out in the Charities (Accounts and Reports) Regulations 2008
other than any requirement that the accounts give a 'true and fair view which is not a
matter considered as part of an independentexamination.
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this report to enable a proper
understanding of the accounts to be reached.
MT A M Richardson. FCCA
12 Went Hill Park
Seaford
East Sussex
BN25 4QD
29 May 2024