2021-09-14-accounts

Trustees’ Annual Report for the period

From : 15 September 2020 Period start date To : 14 September 2021 Period end date

Charity name: Seafriends

Charity registration number:1191294

Objectives and Activities

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SORP reference
Summary of the Para 1.17 1. Enhancing the wellbeing of
purposes of the charity Seaford residents experiencing
as set out in its social exclusion through
governing document loneliness and isolation by
providing person centred
support and social
opportunities, in the home,
community and safe space
environments. By reintegrating
clients into the community, we
aim to promote a culture that
supports, empowers and helps
them to increase their self-
confidence and social
interaction, enabling them to
feel valued within the
community.
Summary of the main Para 1.17 and
1.19
activities in relation to 1. A telephone befriending service
those purposes for the was established matching
public benefit, in volunteer befrienders to
particular, the activities, residents experiencing the
projects or services effects of loneliness and social
identified in the isolation. This became a key
accounts. service during the COVID 19
lockdown. Remote training and
a support programme were put
in place for our volunteers, and
a website and Facebook page
was set up. Also, articles were
placed in local publications to
raise the profile of the charity.
2. Working in collaboration with
SVET (Seaford Volunteer
Emergency Team) we provided
over 200 welfare calls to their
clients and where appropriate,
we signposted clients to local
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and national service providers. Working alongside SVET enabled us to identify both volunteers as well as individuals who would benefit from our service. 3. Seafriends has joined Befriending Networks, a national befriending support charity and has also benefited from membership of NCVO (National Council for Voluntary Organisations), 3VA and SCC (Small Charities Coalition). This has enabled us to benefit from attending many of the online training and awareness sessions.

Statement confirming Para 1.18 whether the trustees Throughout this period, trustees have have had regard to the had regard to the guidance issued by guidance issued by the the Charity Commission on public Charity Commission on benefit. public benefit

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference COVID restrictions meant proposed Impact of COVID face to face meetings were not restrictions possible, so we adapted our plan to circumstances current at the time. By doing what we could within the regulations, such as telephone consultations, medical prescription collection and, when required, assisting with food deliveries, volunteers were able to become a reference point to lonely or isolated clients.

Achievements and Performance

SORP reference During the current Covid crisis we received some funding enabling us to establish a telephone befriending Summary of the main service matching volunteer Para 1.20 achievements of the befrienders to residents experiencing charity, identifying the the effects of loneliness and social difference the charity’s isolation. We established a remote work has made to the training and support programme for circumstances of its our volunteers, set up a website and

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beneficiaries and any Facebook page and have had many
wider benefits to society articles in local publications to raise
as a whole. our profile.
Working in collaboration with SVET
(Seaford Volunteer Emergency Team)
we provided over 200 welfare calls to
their clients and signposted where
appropriate to local and national
service providers. Through making
these calls we also recruited a
number of volunteers and identified
individuals who would benefit from
our service.
We have joined Befriending Networks,
a national befriending support charity
and have also benefited from
membership of NCVO (National
Council for Voluntary Organisations),
3VA and SCC (Small Charities
Coalition) and have attended many of
their online training and awareness
sessions.
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Financial Review

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Review of the charity’s Para 1.21
financial position at the Seafriends will hold in reserve
end of the period sufficient funds that we are able to
pay any permanent employees for
three months. Notwithstanding the
provisions above, in line with the
Charity Commission Good Governance
Guide we aim to hold three months of
operating costs in reserves.
Amount of reserves held Para 1.22
Seafriends holds reserves of
£33,269.07 in Unrestricted funds.
.
Explanation of any Para 1.23
uncertainties about the Until August 2021 the charity was
charity continuing as a living hand to mouth awaiting
going concern approval of additional Lottery funding.
The first tranche of additional funding
(£33,348.50) was confirmed and
received on 6 August 2021.
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Additional information (optional)

You may choose to include further statements where relevant about:

Seafriends principal source of funding The charity’s principal in 2020/21 relied on the COVID 19 Para 1.47

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sources of funds
(including any response lottery funding, additional
fundraising) lottery funding following a successful
bid, as well as donations received
from approaches to local businesses,
SVET (Seaford Volunteer Emergency
Team), Chalk Hill Trust, Coop, ASDA
and Bellway etc.
A restricted fund allocation from
Sussex Community of £5000 was
offset and paid out in full against
Salaries and National Insurance, IT
and Communications cost in the year.
The charity also sought and received
restricted funds of £8868 from the
Employer PAYE scheme 120/LE22746
which were offset against salaries and
national insurance and paid out in full
during the year.
We undertook a regular risk
assessment and review of our
A description of the Para 1.46 financial position in the light of COVID
principal risks facing the 19, the uncertainty of funding and the
charity impact of staff shielding on our three
year plan.
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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25
document Seafriends has the Constitution of a
(trust deed, royal Charitable Incorporated Organisation.
charter)
This is the first year of operation with
first charity trustees appointed
How is the charity Para 1.25 Seafriends is a Charitable
constituted? Incorporated Organisation
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 As this is the first year of operation
methods including these will be worked up for the
details of any second and subsequent years of
constitutional provisions operation.
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Reference and Administrative details

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Charity name Seafriends
Other name the charity N/A
uses
Registered charity 1191294
number
Charity’s principal
address 34 Sutton Park Road Seaford
BN25 1RP
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Names of the first charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Stephanie Baker Chairperson
Ian Morton Treasurer April 2020-February
2
2021
3 Mike Ogilvie Secretary
4 Viv Reynolds
5 Janet Kent
Sue Saunders April 2020-March
6
2021
7 Mark Forrester Treasurer March 2021 Other Trustees
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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf	of the charity’s trustees
Signature(s)	Stephanie Baker Mike Ogilvie
Full name(s)	Stephanie Baker Mike Ogilvie
Position (eg Secretary, Chair, etc)	Chair Secretary
Date	7.7.2022

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Seafriends 1191294
Receipts and payments accounts CC16a
For the period Period start date To Period end date
from Sep 15, 20 Sep 14, 21
Section A Receipts and payments
Unrestricted Restricted Endowment
funds funds funds Total funds Last year
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Income from Seafriends Association 39,523 - - 39,523 -
Sussex Community Foundation 5,000 - 5,000 -
Waitrose 333 - 333 -
Seaford Lodge 250 - 250 -
Coop 281 - 281 -
Easy Fundraising 35 - 35 -
ASDA 300 - - 300 -
Bellway 1,500 - - 1,500 -
Amazon 11 - - 11 -
Employer PAYE scheme 8,868 - 8,868 -
Seaford Rotary 100 - - 100 -
Arnold Clark Car retailer 1,000 - - 1,000 -
Lottery Fund 33,349 - - 33,349 -
Sub total (Gross income for AR) 76,681 13,868 - 90,549 -
- - - - -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total [ - ] - - - -
Total receipts 76,681 13,868 - 90,549 -
A3 Payments
Salaries and NI 41,568 13,380 - 54,948 -
Insurance 621 - 621 -
DBS clearance 101 - 101 -
Venue costs 43 - 43 -
IT Equipment 646 424 - 1,070 -
Communications 245 64 - 309 -
Volunteer costs 138 - 138 -
Accountancy costs 50 - 50 -
- - - - -
Sub total 43,412 13,868 - 57,280 -
A4 Asset and investment
purchases, (see table)
Laptops and Printer -
Mobile phones - -
Sub total - - - - -
Total payments 43,412 13,868 - 57,280 -
Net of receipts/(payments) 33,269 - 0 - 33,269 -
A5 Transfers between funds - - -
A6 Cash funds last year end - - - -
Cash funds this year end 33,269 - 0 - 33,269 -
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Section B Statement of assets and liabilities at the end of the period

			Unrestricted	Restricted	Endowment	Endowment
Categories	Details		funds	funds	funds
			to nearest £	to nearest £	to nearest £
B1 Cash funds	Funds held in Seafriends Lloyds Bank business account Total cash funds		33,269 - - 33,269	- - -		- - - -
	(agree balances	with receipts and payments account(s))	OK	OK	OK
			Unrestricted	Restricted	Endowment
			funds	funds	funds
B2 Other monetary assets	Details		to nearest £ - - - - - -	to nearest £ - - - - - -	to nearest £ - - - - - -
B3 Investment assets	Details		Fund to which asset belongs	Cost (optional) - - - - -	- - - - - Current value (optional)
B4 Assets retained for the	Details Computers and Printer		IT Fund to which asset belongs	Cost (optional) 2,549	- Current value (optional)
charity’s own use	Mobiles		IT	280 - -		- - -
			Fund to which	Amount due	When due
B5 Liabilities	Details		liability relates	- - - - (optional)	(optional)
Signed by one or two trustees on behalf of all the trustees	Signature		Print	Name	Date of approval
	Mike Ogilvie		Mike	Ogilvie	7.07.2022
	Stephanie Baker		Stephanie Baker
					7.07.2022

Independent Examiner's Report to the Trustees of Seafriends (CIO) I report to the trustees on my examination of the accounts of Seafriends lthe Trustl for the year ended 14 September 2021. Responsibilities and basis of report As the charity trustees of the TrusL you are responslble for the preparatlon of the accounts in accordance with the requirements of the Charities Act 20111.the Act'l. I report in respect of my examination of the Trusvs accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable dirertions given by the Charity Commission under section 14515llbl of the ACL Indfjpendent ￿mIne￿¥ stat•m•nt I have completed my examination. l confirm that no material matters have come to my attention in connectlon with the examination giving me cause to believe that in any material respect accounting records were not kept In resF)ect of the Trust as required by sertion 130 of the Act- or the accounts do not accord with those records: or the accounts do not comply with the applicable requirements concerning the forni and content of acc¢)unts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and falr view whlch Is not matter considered as part of an independentexamination. I have no concerns and have come across no other matters in connection with the examination to which attention should be dravm in this report to enable a proper understanding of the accounts to reached. Mr A M Richardson. FCCA 22 Station Road Newhaven East Sussex 8N9 ONJ 23 July 2022