REPORT AND FINANCIAL STATEMENTS
1 January 2022- 31 December 2022
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MODERNISATION OF OUR CHARITY
The original Devon and Cornwall Constabulary, Widows, Orphans, and Compassionate Fund was created in 1968 by the amalgamation of the Welfare Funds of the three former Constabularies, namely Devon & Exeter, Cornwall, and Plymouth City.
On the 14[th] of September 2020 the Charity Commission agreed to several changes.
We are now known as The South West Police Compassionate Fund. A modern inclusive name which more accurately reflects the more diverse needs of our members and their loved ones.
The Fund has taken advantage of the new charitable legal framework now available for charities of our type. This will provide a modern legal structure for our Trustees to operate. We have now implemented the necessary changes with the support of the Charity Commission. We operate under the legal status of a Charitable Incorporated Organisation. Registered Charity Number 1191281.
The founding charity has been issued with a new register number of 1191281-1. We have permission to submit one set of accounts to cover both charities.
The South West Police Compassionate Fund will continue to provide support and grant funding to our Members where there are compassionate reasons and a financial need. We hope to build on this amazing history and develop our services and facilities.
Our new logo and name are increasingly recognisable to our members as we continue to promote the charity with our membership, the Constabulary and collaborative partner welfare organisations and charities.
OBJECTIVES & ACTIVITIES
The Fund assets were accrued from regular monthly donations made by Serving and Retired Police Officers from their own wages or pensions. This, combined with several generous legacies and prudent investment, has afforded this charity the long-standing ability to meet its key objectives.
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To assist serving and retired Officers of the Fund, on compassionate grounds, who need support and assistance.
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To assist the surviving spouse or partner of a member of the Fund, on compassionate grounds who need support and assistance.
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To assist and support the dependent children of a deceased member of the Fund.
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To provide social and educational grants to dependent children of the Fund. We identify a ‘dependent child’ as being a child of a member or their partner, where one or more parent or guardian has died. We consider applications for these children up until they reach the age of 21 years and are still in full-time education.
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To provide grants to help children of our members who have health, welfare, or educational needs. This would be awarded on compassionate grounds where there is a need for additional support and assistance, which is not funded via statutory agencies and cannot be easily met by the parents or guardians.
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We consider grants to help in cases where a member or a family member has physical or mental health challenges, in end-of-life care, bereavement, family breakdowns, regular hospital visiting costs and specialist equipment and modifications which are not funded via a statutory agency.
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To work closely with the Chief Constable, the Force Chaplaincy, NARPO [National Association of Retired Police Officers], the wellness team, the Police Federation, and the Superintendents Association. Working to provide a network of support for all serving and retired Officers, and family members who are in need.
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Working with departments to educate them on the positive work undertaken by the charity and encourage membership of the Fund.
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Act as the single point of contact for the National Gurney Fund. The CEO works with families, ensuring that any child of a serving or retired Officer or Special Constable residing within the Devon & Cornwall area, who has lost a parent, or has a parent who has been retired due to ill health is supported in making an application to the national fund for financial support.
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The trustees have complied with their duty to have due regard to the public benefit guidance published by the Charity Commission.
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The aims for the Charity
The charity is committed to modernization and reform, and we are working on projects and services which will deliver a wider range of support and services to our members, their dependents, and widows of the Fund.
We want to be there for them, in the same way we have supported our existing members for the last 55 years.
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The Trustees are working hard to reform and widen the scope of the work undertaken by this long-standing Charity. They are delivering the changes needed to expand the scope and work of the Fund so that we meet the changing dynamics of the wider policing family within Devon and Cornwall.
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To that aim, during 2020 we delivered the changes to the Fund legal structure, constitution, and identity. The Trustees have instructed a qualified Actuary to evaluate the financial strategy which would allow us to safely open membership opportunities for police staff and police community service officers in the future.
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The fund now operates under the new legal status of a Charitable Incorporated Organisation, registered Charity number 1191281.
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The Charitable Incorporated Organisation is now known as The South West Police Compassionate Fund.
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Due to unprecedented global uncertainties, professionals have advised Trustees to temporarily hold plans to widen membership categories until the financial risks can be prudently re-evaluated. This will be reviewed once the economy stabilises.
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We acknowledge the support given freely by volunteers such as the Special Constables and the Chaplains, and this is another section of the wider policing community we are hoping to include within our membership catchment in the future.
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ACHIEVEMENTS & PERFORMANCE
The Trustees are pleased to report that grants awarded to our members or their families on compassionate grounds total £ 154,135 (note 3 to the accounts). This is the core business of the Charity and the Trustees and Administration staff have worked hard to identify potential members who need assistance but have not approached the Fund for help.
By providing positive support and encouragement, members and their families have felt enabled to seek support, instead of struggling to cope in challenging circumstances. This is reflected in the upturn in the number and type of applications we now receive. We will continue to work in partnership to identify those Officers and families in need of support.
Most of our members are not entitled to any support via statutory agencies. The assistance from the Fund has made life changing differences for our members. This support has made real improvements to home life, and in turn helped them feel enabled to cope with the day-today challenges of serving the communities of Devon and Cornwall.
LUMP SUM GRANTS
If a member of the Fund dies, their partner or spouse is eligible to apply for a Lump Sum Grant of up to £6000 dependent on financial need. The Administrator writes to each family, extending the condolences of the Trustees and advising them that the Fund is there to support them during their lifetime, should they need assistance in accordance with our Fund rules on grant awards.
During 2022 we awarded a total of £18,000.00 in this category to bereaved partners. Several people declined to apply for the grant on the basis there was no financial need. These widows will still be eligible to apply for special or emergency grants in the future, in the event their financial situation deteriorates.
Covid 19 caused significant issues globally, however the charity continued to operate throughout all lockdowns, ensuring a consistent and supportive service, during this terrible pandemic.
EMERGENCY & SPECIAL GRANTS
A member of the Fund is eligible to apply for a ‘Special emergency grant’ of up to £3000 dependent on need. The Administrators work with the applicant or a family member to establish the facts of the situation and identify what practical solutions can help them.
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We ensure that that the Grant application complies with the Fund rules and meets the financial need and compassionate grounds to be eligible for submission to the Executive Team for an early decision. On completion of the application this process is normally completed within 1 to 7 days of receipt of information from the applicant.
The Administrators provide positive support in helping a member to engage in the grant application process, whilst ensuring other avenues of statutory and non-statutory support have been considered or explored. With permission, the Administrator will contact other agencies on behalf of the Family and start the process of building a network of support for them.
A member of the Fund is eligible to apply for a ‘Special grant’ or a series of grants dependent on need. The Administrator works with the applicant or a family member to establish the facts of the situation and identify what practical solutions can help them.
We ensure that that the Grant application complies with the Fund rules and meets the financial need and Compassionate grounds to be eligible for submission to the Management Committee who meet quarterly.
If the Executive Officers feel the case does not meet the emergency procedures, but that the case needs to be heard before the next scheduled meeting, an extra ordinary Trustees Management meeting will be called to hear the application.
The Administrator and CEO provides positive support in helping a member to engage in the Grant application process, whilst ensuring other avenues of statutory and non-statutory support have been considered or explored. With permission, we will contact other agencies on behalf of the Family and start the process of building a network of support for them.
During 2022 we awarded a total of £86,635 of in this category to our members. This was a dramatic increase on the awards for 2020-21 which were £25,191.27. This change in demand reflected the post pandemic economic downturn, rise in interest rates and essential living costs. As predicted in the 2021 report,
“Whether there will be a delayed impact on our members and their emotional and physical wellbeing will be tested during 2021 onwards. The emerging financial crisis will no doubt create additional challenges for young in-service members on low incomes and high cost of living”.
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DEPENDENT CHILD GRANTS
This is a grant awarded on an annual basis to a child [or young person] who is under 21 years of age, and still in full time Education. The child will have lost one or both parents, or legal guardian. Only Children where one or both parents or legal guardians were or are members of the Fund may apply.
In 2022 the Charity awarded ‘Dependent child grants’ of £2,250 to each eligible child or young person.
The award of the Dependent Child grant would not preclude further grant assistance from the Fund, where it is demonstrated that additional support is required. This would be achieved via the Special Grant and Emergency Special Grant procedures.
When the Fund receive information that a member or their partner has died, we make enquiries to establish if there are any dependent children. In these situations, the Administrator will support the bereaved partner in making an application to the Fund for assistance. With permission, the Administrator will obtain the necessary information and refer the family to the National Gurney Fund.
During 2022 we have awarded a total of £49,500 in this category to 22 of our dependent children.
Four of our dependent children have now completed their education, and we wish them every success in their future chosen careers.
INDEPENDENT DEBT ADVISORY SERVICE – PILOT SCHEME
The Fund cannot assist to clear indebtedness, but where possible we try to support families with immediate welfare needs until they are able to deal with financial issues.
As part of the wider package of services, the Fund is now piloting referrals to an independent Debt advisor for our members. This service is free to those members identified as having significant and complex financial challenges, which cannot be resolved through our grant making process.
Crushing debt issues can lead to a decline in relationships, ability to attend work and mental health challenges, therefore the Trustees agreed that if we can assist a member with professional help to reduce their debts to a manageable level, this will in turn help to alleviate the associated stress factors.
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EMERGENCY FOOD VOUCHER SCHEME – WORKING IN PARTNERSHIP
The charity has identified growing concerns about the cost-of-living crisis for officers, staff, and volunteers. Recent domestic and global events have created unprecedented hardship in the South West, a geographical area which has complex economic challenges for most residents.
During 2021 / 2022 the Constabulary, the PCC and the Police Federation and ourselves have worked collaboratively to devise how to best administer a limited pot of donations to help members of the police family who were facing food poverty, due to unaffordable living costs.
The charity has devised and delivered an emergency food voucher scheme to efficiently disburse the donations generously provided for this project. The scheme is confidential, and all applications are assessed and recorded by the charity.
The scheme is open to all serving staff, officers and volunteers working within the Devon and Cornwall Police family, while funds last.
The process is confidential, whilst ensuring all funding is awarded to those who are in need.
We support each applicant through the process and provide advice and signposting to help available from the Constabulary, welfare groups such as local food banks, CAB, and CAP the ‘Christians against poverty’ free debt advisory services.
The charity is pleased to administer the emergency fund under our ‘wider public benefit’ protocol. Be reassured that the scheme is totally confidential, is administered fairly, and at ‘no administrative charges to, the Constabulary, Police Crime Commissioner’s office and Police Federation.
THE NATIONAL GURNEY FUND & THE COMPASSIONATE FUND- WORKING TOGETHER TO HELP CHILDREN IN DEVON & CORNWALL
We are committed to building positive working relationships with like-minded charities and organisations’ in order to help everyone in the Policing family in times of need.
The SWPCF is pleased to work in collaboration with the Gurney Fund, who aid Police Officers children who are bereaved, or where an Officer has been medically retired. The Charity provides regular financial grants for children where there is a proven financial need.
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In addition, the charity runs activity holidays for these children each year.
Normally, the Compassionate Fund award a grant of £250 to the Gurney fund to provide pocket money for each child who attended these activity holidays. Sadly, due to Covid 19 restrictions, the Gurney Fund was unable to host this year.
The Compassionate Fund CEO acts as the point of contact for the Chief Constable, so that families in the Devon and Cornwall region, who may be eligible for assistance from the National Gurney Fund, are supported in applying for regular financial assistance. This assistance will be in addition to the Compassionate Fund annual ‘Dependent child’ grants.
No costs are charged to the Gurney Fund or the Chief’s Office for this support, and we are pleased to continue this important work for children in our region.
The Gurney Fund provides regular financial assistance for children who have lost one or both parents, and where a serving Officer has been subject of ill health retirement. Unfortunately, only children of Police Officers or Special Constables are covered by the Gurney Fund.
If you know of a child or young person who may be eligible, please contact the CEO for advice – details are included at the end of the report.
A PERMANENT HOME AND WELFARE CONFERENCE FACILITY
The charity now has a permanent freehold property, with conference and welfare facilities. The conference facility is available for hire for a limited number of hours per annum, to raise funds for charity.
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The facility can be made available, ‘free of charge/ low rates’ for activities that benefit the policing family of Devon and Cornwall. To that effect, we were pleased to allow the Balloons charity to try out our facilities for one of their training events. The day was a fantastic success and we managed to accommodate 28 guests.
REAL LIVES, REAL HELP – YOUR CHARITABLE GIFTS
The President, Mr John Rolfe and members of the Blue Knights England. Chapter XVIII. presenting £1000 to the CEO.
Our charity is fully self-funded, we rely upon membership donations, legacy gifts, and charitable contributions from our members, to continue our good work.
We are very grateful to individuals and groups such as the Blue Knights and NARPO for nominating the charity as worthy recipients of their own fund-raising activities.
The Blue Knights raise money via their group activities, and welcome new members with a passion for motorcycles, from law enforcement organisations. A great social group.
On behalf of the members and the Trustees, we would like to thank those who have nominated the charity as a worthy recipient of such generous gifts.
OSCAR KILO WELLNESS TOUR 2022
The charity is committed to working in collaboration with welfare teams from the wellness team within the Constabulary, NARPO, the Police Federation and the Police Chaplains, to achieve good outcomes for those colleagues who are struggling with their health, personal or professional challenges, and financial hardship.
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As part of this wider public benefit strategy, the charity is pleased to take a proactive role in the yearly Oscar Kilo Bus – health and welfare road tour of Devon and Cornwall stations.
This has proven to be a success and we have reached out to many colleagues and members in need of help.
The stars of the show were the OK9 welfare dogs. The Tour not only raises the profile of our charity but allows us to meet face to face with officers and staff and identify the significant issues they are dealing with.
As a result of this tour, the charity has been working in partnership with key stakeholders to administer an emergency food voucher scheme, which went live during December 2022.
MESSAGES OF THANKS FROM OUR MEMBERS
Dear staff and Trustees
“I would like to thank you all for your compassion…. for the speed and generosity in this matter. I was at the lowest ebb in my life.”
“I really can’t express enough just how much the compassionate fund has helped us; it’s made life so much easier at a difficult time”.
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“I have been a police officer for 18 years. I never thought I would be the one who would be facing stage 3 cancer……. we’ve had a terrible time and I cannot thank the fund enough for enabling our respite trip for the family”.
VOLUNTEER TRUSTEES
The Fund has a long history of receiving support from a diverse group of Volunteer trustees, elected from serving and retired Officers of all ranks and representatives from the National Association of Retired Police Officers and the Force Chaplain. Our ethos is to provide our members with the best standard of support and care, whilst ensuring we keep operational costs to a minimum. Without the support of our volunteer Trustees and Executive Officers, this would not be possible.
The Charity changed over to a Charitable Incorporated Organisation on the 1[st] of January 2021 and will be known as the South West Police Compassionate Fund. This change in our legal structure and the associated work involved, could only have been achieved because of the support, dedication, and hard work of all the Trustees, our Solicitor, and our financial advisor during the last 4 years.
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We wish to express our sincere thanks for the support we have received from Mr. Sawyer, his office, and the Training department at HQ, in providing the charity with opportunities to raise awareness of the charity and the benefits of membership.
On behalf of the members and the Chief Executive of the Compassionate Fund we extend our sincere thanks for the commitment and dedication given to the Fund by all our Trustees, and particularly those who have retired from the Board during 2022.
Patron The Chief Constable Shaun SAWYER Q.P.M. Trustee Mrs Pennie Channing Retired Officer Mrs Sarah Jeffrey Police Chaplain [ Retired from the Constabulary].
EVENTS AND PRESENTATIONS
During 2022, many events were cancelled due to the pandemic. We are grateful to those Police Officers and staff who have gone above and beyond to help the public in times of crisis and need, and for those who give up time to give presentations to community groups and businesses. This led to some unexpected but most welcome donations. We personally thank each person who gave their time to conduct these events, and for nominating our Charity as the beneficiary. We hope that external fund-raising events will increase in future years.
DONATIONS, LEGACIES & COLLECTIONS
The Charity has always relied on the month-by-month donations given by each Officer from their salaries. This ongoing commitment continues into their retirement with donations from their respective pensions. Without this loyal support from our members and the generous legacies and gifts, the charity would not be able to fulfil its core function to support those in need of help at the most challenging times in their lives.
Unfortunately, some of our loyal members passed away. In recognition of the help, they had received from the Fund, the families kindly donated a contribution to the charity, from the retiring collections made.
We would like to extend our condolences to all the families of officers, pensioners, police Staff, and volunteers who passed away in 2021/22.
The Charity is fortunate to be in receipt of some wonderful Legacies.
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In 2021, we received the final accounts in respect of the legacy gift from the late Miss K. Pugsley. We still retain part ownership of two ransom strips of land, which in due course may realise further funds for our Charity.
Legacy gifts continue to underpin our healthy financial situation, affording the Charity to explore widening our remit.
During the latter part of 2020, the Trustees identified freehold premises near to Middlemoor HQ. It was agreed that this would be a suitable premise for a permanent home for the charity and to provide a fully accessible facility for our members. Now the building has been repaired, we hope to plan several events and activities to assist our members and build stronger links with the police families of Devon and Cornwall.
This would not have been achievable without the substantial legacy the Charity received from the late Miss Pugsley of North Devon.
MEMBERSHIP
In recent years, membership numbers have remained relatively stable, with an emerging upturn in 2022.
We continue to offer new recruits two years’ free membership. The retention of officers is proving challenging for all constabularies, and this has an impact on our membership figures. This may in part be due to the changing demographics of the service, for example fewer officers remain in service for 30 years, and only view the police service as a short-term career. Officers have also faced unprecedented reductions in salaries and pension contracts in recent years so the incentive to support charities has declined.
The charity is committed to raising awareness of the Fund, promoting new interest in membership, by working closely with the Training departments, wellness team and senior management teams.
Prior to Covid-19 pandemic, the CEO attended sessions with new recruits, to promote the purpose and potential benefits of joining the charity. The improvement of membership among new recruits is marked due to this change of approach.
Sadly, the pandemic prevented these sessions, however alternative efforts have been made to ensure new recruits are given the opportunity to join. They receive information and membership forms in their joining packs. The CEO can attend via ZOOM or TEAMS technology, but this is less impactive on take-up rates seen previously.
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We continue to lobby for regular attendance opportunities with new recruits, transferees, and pre-retirement presentations.
Historically only a small percentage joined [1 – 2%.] After the presentations started, the takeup rate improved dramatically, but the longevity of this will depend on the commitment of HQ to allow us access, and the levels of retention of officers. In-person presentations will now extend to other intake groups such as Transferees. The financial benefit to the fund will not be achieved until the increased numbers start paying subscriptions after two years, but the increase and longevity of membership is improving, which is the priority for our charity.
The CEO works in partnership with the Force Chaplains and is building positive networking opportunities with the Force Wellness Team and other groups such as NARPO. We seek to raise the profile of the charity within these teams, and in turn this may generate further applications to join or rejoin the charity.
Since the Fund is working to improve membership numbers and ensure the ‘traceability’ of our retired members, the Management Committee voted at the 2018 Annual General Meeting, to abolish the practice of offering free membership to members who reached their 70[th] Birthday. This decision was not taken lightly, but after careful consideration, it was identified that due to the new GDPR legislation, we could not obtain updated address details for members, unless this was via the monthly donations’ lists.
The Fund now has an interactive membership database, which will ensure that all member records and donations are kept up to date, via the monthly donations from salary or pension. The backdating of records is ongoing, and the Fund Administrator, Mrs Chrissie Parker, should be commended for her diligence in this onerous task.
Existing members who fell within the ‘Free membership’ category, received letters during 2019 and 2020 and the situation was published via our website, NARPO representatives and via the XDANDCC retired officer private website. We thank the Chief Constable’s office and XPS Pension providers for helping us to trace the addresses of those members who we had lost contact with.
We advise all members to check their salary slips or pension slips to ensure that their membership deductions are being taken at source. These are currently set at £3.30 per month.
The Fund Trustees are still able to award ‘Free Membership’ where there is need on ‘Compassionate grounds and proven financial need’.
There is still the opportunity for serving officers to join or re-join the Fund without the requirement to repay donations dating back to the date they joined the constabulary. A 12-
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month moratorium on making a grant application is applied to any new members in this category. This may be withdrawn at the discretion of the Trustees at any time.
We will continue to seek opportunities to meet with transferee officers and officers leaving the organisation at the point of retirement, an area where we are still losing existing membership.
Work is ongoing to explore the viability of offering membership to police staff.
| MEMBERSHIP | 2021 | 2022 |
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| Pensioners [contributing from pensions] | 1036 | 1024 |
| Serving Officers [contributing from salary] | 943 | 909 |
| New recruits in free membership period | 121 | 303 |
| Total | 2,100 | 2,242 |
STRUCTURE, GOVERNANCE AND COSTS
The incumbent Chief Constable, Mr. Kerr, K.P.M, has been invited to be Patron of the Fund. We have volunteer Trustees who consist of serving and retired police officers, who are also members of the Fund.
All our Trustees are volunteers and give their time and commitment to the Charity free of charge.
The Fund employs a part-time Chief Executive Officer, and a part-time office administrator.
All the Financial reports and reviews were carried out by Kirk Hills Accountants.
The 2022 voluntary audit was carried out by Kirk Hills. No concerns reported.
The list of Trustees and the accountants are listed at the end of this report and are recorded on the Charity Commission website.
The Trustees are committed to providing the highest standard of support for our membership, whilst keeping administrative costs to a minimum.
The Trustees would like to thank the Chief Constable and his office, for the support received during 2022.
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SUMMARY OF INCOME & EXPENDITURE
Please refer to the Report of the Trustees and Audited Financial Statements for the year end 31 December 2022 which is submitted to the Charity Commission as a separate document.
STRUCTURE GOVERNANCE AND MANAGEMENT STATUS
The Fund is a Charitable Incorporated Organisation registered with the Charity Commission registration number 1191281.
The original charity will be retained under the auspice of the new Charitable Incorporated Organisation. The charity register number for the old charity identity will be 1191281-1.
It is an opportune moment to thank the resigning Trustees for their valued input and contribution to the Board and the smooth running of this Fund. We wish them well in their retirement from the Fund/constabulary.
I will take this opportunity to thank the Fund’s accountants, the Investment Managers James Hayley-Bell and Alice Farrer for their professional advice and input over the past twelve
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months, and Mrs. Dianne Paramore and Ms. Vikki Bounsall from Kirk Hills for conducting the Audit.
Sara Westcott
Chief Executive Officer
On behalf of the Trustees
REFERENCE & ADMINISTRATIVE DETAILS
| Charity Name: | The South West Police Compassionate Fund |
|---|---|
| Charity Number: | 1191281 |
| Principal Office: | SWPCF |
| Unit 3 Providence Court | |
| Exeter | |
| EX2 5JL |
Auditors: Kirk Hills 5 Barnfield Crescent Exeter Devon EX1 1QT Bankers: HSBC Stratus House
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Exeter Business Park Exeter EX1 3QS
Unity Trust Bank [SWPCF accounts] PO box 7193 Planetary road Willenhall WV1 9DG
Investment Adviser: Brewin Dolphin Ltd 12 Smithfield Street London EC1A 9BD
BOARD OF TRUSTEES AND STAFF AS AT 31 DECEMBER 2022
Patron:
Chairman: Mr. Nigel RABBITTS Vice Chairman: Constable Natasha Hill Secretary: Mr. David JAMES Chief Executive Officer: Mrs. Sara WESTCOTT Office Administrator: Mrs. Chrissie PARKER
TRUSTEES
Superintendents Det. Chief Superintendent Stephen PARKER Inspectors Inspector Rachel MANIFIELD Sergeants Sergeant Richard POOLE [ Police Federation]
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Constables Constable Jenny TUCKER Constable Martin BECK Constable Anja JAMES Constable Sampson HILL NARPO Cornwall Mr. Spencer PRITCHARD Plymouth Mr. Vince BEDFORD Co-opted Representatives Pensioners Pam GILES Office Contact: Email: hello@swpcf.org.uk Office: 01392 367566 [with voicemail facility] Website: www.swpcf.org.uk CEO: Sara WESTCOTT Office Administrator Christine PARKER
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REGISTERED COMPANY NUMBER: CEO23031 (England and Wales) REGISTERED CHARITY NUMBER: 1191281
Report of the Trustees and
Audited Financial Statements for the Year Ended 31 December 2022
for South West Police Compassionate Fund (Incorporating the Devon and Cornwall Constabulary Widows' and Orphans' - Compassionate Fund Charity No. 256931)
Kirk Hills Chartered Accountants and Statutory Auditors 5 Barnfield Crescent Exeter Devon EX1 1QT
South West Police Compassionate Fund (Incorporating the Devon and Cornwall Constabulary Widows' and Orphans' - Compassionate Fund Charity No. 256931)
Contents of the Financial Statements for the Year Ended 31 December 2022
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Report of the Independent Auditors | 3 to 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 to 9 |
| Notes to the Financial Statements | 10 to 15 |
| Detailed Statement of Financial Activities | 16 to 17 |
South West Police Compassionate Fund (Incorporating the Devon and Cornwall Constabulary Widows' and Orphans' - Compassionate Fund Charity No. 256931)
Report of the Trustees for the Year Ended 31 December 2022
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
CEO23031 (England and Wales)
Registered Charity number
1191281
Registered office
Unit 3 Providence Court Pynes Hill Exeter Devon EX2 5JL
Trustees
Retired Sergeant N Rabbitts Retired Constable D James
Company Secretary
Retired Constable D James
Auditors
Kirk Hills Chartered Accountants and Statutory Auditors 5 Barnfield Crescent Exeter Devon EX1 1QT
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees (who are also the directors of South West Police Compassionate Fund for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charity SORP;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
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South West Police Compassionate Fund (Incorporating the Devon and Cornwall Constabulary Widows' and Orphans' - Compassionate Fund Charity No. 256931)
Report of the Trustees for the Year Ended 31 December 2022
STATEMENT OF TRUSTEES' RESPONSIBILITIES - continued
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the trustees are aware:
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there is no relevant audit information of which the charitable company's auditors are unaware; and
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the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information.
AUDITORS
The auditors, Kirk Hills, will be proposed for re-appointment at the forthcoming Annual General Meeting.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ Retired Sergeant N Rabbitts - Trustee
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Report of the Independent Auditors to the Trustees of South West Police Compassionate Fund
Opinion
We have audited the financial statements of South West Police Compassionate Fund (the 'charitable company') for the year ended 31 December 2022 which comprise the Statement of Financial Activities, the Balance Sheet and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'.
In our opinion the financial statements:
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give a true and fair view of the state of the charitable company's affairs as at 31 December 2022 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended;
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have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'; and
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have been prepared in accordance with the requirements of the Companies Act 2006.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
Other information
The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon.
Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.
Matters on which we are required to report by exception
We have nothing to report in respect of the following matters where the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion:
-
the information given in the Report of the Trustees is inconsistent in any material respect with the financial statements; or
-
the charitable company has not kept adequate accounting records; or
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the financial statements are not in agreement with the accounting records and returns; or
-
we have not received all the information and explanations we require for our audit.
Page 3
Report of the Independent Auditors to the Trustees of South West Police Compassionate Fund
Responsibilities of trustees
As explained more fully in the Statement of Trustees' Responsibilities, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
Page 4
Report of the Independent Auditors to the Trustees of South West Police Compassionate Fund
Our responsibilities for the audit of the financial statements
We have been appointed as auditors under Section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, was as follows:
capabilities and skills to identify or recognise non-compliance with applicable laws and regulations;
-
we identified the laws and regulations applicable to the charitable incorporated organisation through discussions with the chief executive and trustees, and from our knowledge and experience of the organisation;
-
we focused on specific laws and regulations which we considered may have a direct material effect on the financial statements or the operations of the charitable incorporated organisation, including the Charities Act 2011, taxation legislation and data protection, employment, environmental and health and safety legislation;
-
we assessed the extent of compliance with the laws and regulations identified above through making enquiries management, reviewing correspondence with industry regulators, and inspecting legal correspondence; and - identified laws and regulations were communicated within the audit team regularly and the team remained alert to instances of non-compliance throughout the audit.
We assessed the susceptibility of the charitable incorporated organisation's financial statements to material misstatement, including obtaining an understanding of how fraud might occur, by:
-
making enquiries of trustees and management as to where they considered there was susceptibility to fraud, their knowledge of actual, suspected and alleged fraud; and
-
considering the internal controls in place to mitigate risks of fraud and non-compliance with laws and regulations.
To address the risk of fraud through management bias and override of controls, we:
-
performed analytical procedures to identify any unusual or unexpected relationships;
-
tested journal entries to identify unusual transactions;
-
assessed whether judgements and assumptions made in determining the accounting estimates were indicative of potential bias; and
-
investigated the rationale behind significant or unusual transactions.
In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to:
-
agreeing financial statement disclosures to underlying supporting documentation;
-
reading the minutes of meetings of those charged with governance;
-
enquiring of management as to actual and potential litigation and claims; and
-
reviewing correspondence with HMRC, relevant regulators, and the charitable incorporated organisation's legal advisors.
There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non-compliance. Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the chief executive and trustees and the inspection of regulatory and legal correspondence, if any.
Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.
A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors.
Page 5
Report of the Independent Auditors to the Trustees of South West Police Compassionate Fund
Use of our report
This report is made solely to the charitable company's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charitable company's trustees those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's trustees as a body, for our audit work, for this report, or for the opinions we have formed.
Kirk Hills
Chartered Accountants and Statutory Auditors Eligible to act as an auditor in terms of Section 1212 of the Companies Act 2006 5 Barnfield Crescent Exeter Devon EX1 1QT Date: .............................................
Page 6
South West Police Compassionate Fund (Incorporating the Devon and Cornwall Constabulary Widows' and Orphans' - Compassionate Fund Charity No. 256931)
Statement of Financial Activities for the Year Ended 31 December 2022
| Notes INCOME AND ENDOWMENTS FROM Donations and legacies Investment income 2 Total EXPENDITURE ON Raising funds Charitable activities Grants to widows and orphans Governance Total Net gains/(losses) on investments NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted fund £ 80,756 181,462 262,218 61,907 237,479 19,154 318,540 (836,523) (892,845) 7,237,911 6,345,066 |
Restricted fund £ - - - - - - - - - - - |
31.12.22 Total funds £ 80,756 181,462 262,218 61,907 237,479 19,154 318,540 (836,523) (892,845) 7,237,911 6,345,066 |
31.12.21 Total funds £ 194,311 180,650 374,961 59,078 190,337 43,347 292,762 815,438 897,637 6,340,274 7,237,911 |
|---|---|---|---|---|
The notes form part of these financial statements
Page 7
South West Police Compassionate Fund (Incorporating the Devon and Cornwall Constabulary Widows' and Orphans' - Compassionate Fund Charity No. 256931)
Balance Sheet 31 December 2022
| Notes FIXED ASSETS Tangible assets 8 Investments 9 CURRENT ASSETS Debtors 10 Cash at bank and in hand CREDITORS Amounts falling due within one year 11 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 12 Unrestricted funds TOTAL FUNDS |
Unrestricted Restricted fund fund £ £ 496,500 - 5,560,234 - 6,056,734 - 124,027 - 196,335 - 320,362 - (32,030) - 288,332 - 6,345,066 - 6,345,066 - |
31.12.22 Total funds £ 496,500 5,560,234 6,056,734 124,027 196,335 320,362 (32,030) 288,332 6,345,066 6,345,066 6,345,066 6,345,066 |
31.12.21 Total funds £ 456,291 6,528,881 6,985,172 142,312 134,522 276,834 (24,095) 252,739 7,237,911 7,237,911 7,237,911 7,237,911 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2022.
The members have not deposited notice, pursuant to Section 476 of the Companies Act 2006 requiring an audit of these financial statements.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been audited under the requirements of Section 145 of the Charities Act 2011.
The notes form part of these financial statements
Page 8
continued...
South West Police Compassionate Fund (Incorporating the Devon and Cornwall Constabulary Widows' and Orphans' - Compassionate Fund Charity No. 256931)
Balance Sheet - continued 31 December 2022
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Retired Sergeant N Rabbitts - Trustee
............................................. Retired Constable D James - Trustee
The notes form part of these financial statements
Page 9
South West Police Compassionate Fund (Incorporating the Devon and Cornwall Constabulary Widows' and Orphans' - Compassionate Fund Charity No. 256931)
Notes to the Financial Statements for the Year Ended 31 December 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
Devon and Cornwall Constabulary Widows', Orphans' and Compassionate Fund meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
The presentation currency of the financial statements is in the Pound Sterling (£).
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Individual areas of voluntary income are recognised on the following bases:
Monthly donations from members: In the month in which members' salary and pension is paid. Other donations: When donation is made before the financial reporting date, the amount is known and the donation has been received by the charity.
Gift Aid income: actual amounts received plus the estimated amount receivable under claims not yet submitted at the financial reporting date.
Legacies: amounts receivable from estates relating to deaths before the financial reporting date, to the extent that the amounts receivable are known or can be reasonably estimated.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants payable are payments made to individuals and other third parties in the furtherance of the charitable objectives. Grants are only recognised in the SOFA once the recipients of the grants have provided sufficient evidence of their entitlement to claim.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
Raising funds
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs
These include the costs attributable to the charity's compliance with constitutional and statutory requirements, including audit, strategic management and trustees' meetings and reimbursed expenses.
Tangible fixed assets
Individual fixed assets costing £100 or more are initially recorded at cost.
Page 10
continued...
South West Police Compassionate Fund (Incorporating the Devon and Cornwall Constabulary Widows' and Orphans' - Compassionate Fund Charity No. 256931)
Notes to the Financial Statements - continued for the Year Ended 31 December 2022
1. ACCOUNTING POLICIES - continued
Tangible fixed assets
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Office equipment 20% straight line basis
Freehold property 2% straight line basis
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. INVESTMENT INCOME
3.
| Other fixed asset invest - FII Deposit account interest GRANTS PAYABLE Grants to widows and orphans The total grants paid to individuals during the year was as follows: Lump sum grants Dependent child grants Special grants |
31.12.22 £ 181,252 210 181,462 31.12.22 £ 154,135 31.12.22 £ 18,000 49,500 86,635 154,135 |
31.12.21 £ 180,643 7 180,650 31.12.21 £ 131,692 31.12.21 £ 48,000 58,501 25,191 131,692 |
|---|---|---|
Grants to widows and orphans as disclosed in the statement of financial activities on page 7 includes an allocation of support costs totalling £83,345 (2021 £58,645).
Page 11
continued...
South West Police Compassionate Fund (Incorporating the Devon and Cornwall Constabulary Widows' and Orphans' - Compassionate Fund Charity No. 256931)
Notes to the Financial Statements - continued for the Year Ended 31 December 2022
4. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 31.12.22 | 31.12.21 | |
|---|---|---|
| £ | £ | |
| Auditors' remuneration | 6,418 | 5,275 |
| Depreciation - owned assets | 14,123 | 3,556 |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2022 nor for the year ended 31 December 2021.
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any other benefits from the charity during the year.
Trustees' expenses
During the year the charity made the following transactions with trustees: Pam Giles
£18 (2021: £Nil) of travel costs were reimbursed to Pam Giles during the year.
Spencer Pritchard
£225 (2021: £Nil) of travel costs were reimbursed to Spencer Pritchard during the year.
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
7.
| Fund administration No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 194,311 Investment income 180,650 Total 374,961 EXPENDITURE ON Raising funds 59,078 Charitable activities Grants to widows and orphans 190,337 Governance 43,347 Total 292,762 |
31.12.22 2 Restricted fund £ - - - - - - - |
31.12.21 2 Total funds £ 194,311 180,650 374,961 59,078 190,337 43,347 292,762 |
|---|---|---|
Page 12
continued...
South West Police Compassionate Fund (Incorporating the Devon and Cornwall Constabulary Widows' and Orphans' - Compassionate Fund Charity No. 256931)
Notes to the Financial Statements - continued for the Year Ended 31 December 2022
| 7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted Restricted fund fund £ £ Net gains on investments 815,438 - NET INCOME 897,637 - RECONCILIATION OF FUNDS Total funds brought forward 6,340,274 - TOTAL FUNDS CARRIED FORWARD 7,237,911 - 8. TANGIBLE FIXED ASSETS Freehold Office property equipment £ £ COST At 1 January 2022 449,186 18,690 Additions 2,680 51,652 At 31 December 2022 451,866 70,342 DEPRECIATION At 1 January 2022 - 11,585 Charge for year 187 13,936 At 31 December 2022 187 25,521 NET BOOK VALUE At 31 December 2022 451,679 44,821 At 31 December 2021 449,186 7,105 9. FIXED ASSET INVESTMENTS Cash and Listed settlements investments pending £ £ MARKET VALUE At 1 January 2022 6,260,045 268,836 Additions 1,708,571 - Disposals (1,794,068) - Revaluations (614,314) - Reclassification/transfer - (268,836) At 31 December 2022 5,560,234 - NET BOOK VALUE At 31 December 2022 5,560,234 - At 31 December 2021 6,260,045 268,836 |
Total funds £ 815,438 897,637 6,340,274 7,237,911 Totals £ 467,876 54,332 522,208 11,585 14,123 25,708 496,500 456,291 Totals £ 6,528,881 1,708,571 (1,794,068) (614,314) (268,836) 5,560,234 5,560,234 6,528,881 |
|---|---|
There were no investment assets outside the UK.
Page 13
continued...
South West Police Compassionate Fund (Incorporating the Devon and Cornwall Constabulary Widows' and Orphans' - Compassionate Fund Charity No. 256931)
Notes to the Financial Statements - continued for the Year Ended 31 December 2022
9. FIXED ASSET INVESTMENTS - continued
The historic cost of investments carried at market value is £5,017,901.
10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Other debtors CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors |
31.12.22 £ 124,027 31.12.22 £ 32,030 |
31.12.21 £ 142,312 |
|---|---|---|
| 31.12.21 £ 24,095 |
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
12. MOVEMENT IN FUNDS
| Unrestricted funds General fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 262,218 TOTAL FUNDS 262,218 |
At 1.1.22 £ 7,237,911 7,237,911 Resources expended £ (318,540) (318,540) |
Net movement in funds £ (892,845) (892,845) Gains and losses £ (836,523) (836,523) |
At 31.12.22 £ 6,345,066 6,345,066 Movement in funds £ (892,845) (892,845) |
|---|---|---|---|
Comparatives for movement in funds
| Unrestricted funds General fund TOTAL FUNDS |
At 1.1.21 £ 6,340,274 6,340,274 |
Net movement in funds £ 897,637 897,637 |
At 31.12.21 £ 7,237,911 7,237,911 |
|---|---|---|---|
Page 14
continued...
South West Police Compassionate Fund (Incorporating the Devon and Cornwall Constabulary Widows' and Orphans' - Compassionate Fund Charity No. 256931)
Notes to the Financial Statements - continued for the Year Ended 31 December 2022
12. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming Resources Gains and Movement resources expended losses in funds £ £ £ £ 374,961 (292,762) 815,438 897,637 374,961 (292,762) 815,438 897,637 |
|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
At 1.1.21 £ 6,340,274 6,340,274 |
Net movement in funds £ 4,792 4,792 |
At 31.12.22 £ 6,345,066 6,345,066 |
|---|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming Resources Gains and Movement resources expended losses in funds £ £ £ £ 637,179 (611,302) (21,085) 4,792 637,179 (611,302) (21,085) 4,792 |
|---|---|
13. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2022.
Page 15
South West Police Compassionate Fund (Incorporating the Devon and Cornwall Constabulary Widows' and Orphans' - Compassionate Fund Charity No. 256931)
Detailed Statement of Financial Activities for the Year Ended 31 December 2022
| 31.12.22 | 31.12.21 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 3,824 | 1,976 |
| Gift aid | - | 10,039 |
| Legacies | 500 | 103,648 |
| Subscriptions | 76,432 | 78,648 |
| 80,756 | 194,311 | |
| Investment income | ||
| Other fixed asset invest - FII | 181,252 | 180,643 |
| Deposit account interest | 210 | 7 |
| 181,462 | 180,650 | |
| Total incoming resources | 262,218 | 374,961 |
| EXPENDITURE | ||
| Raising donations and legacies | ||
| Postage and stationery | 3,021 | - |
| Marketing | 1,798 | 2,948 |
| 4,819 | 2,948 | |
| Investment management costs | ||
| Portfolio management | 35,152 | 35,399 |
| Charitable activities | ||
| Grants to individuals | 154,135 | 131,692 |
| Support costs | ||
| Finance | ||
| Bank charges | 151 | (96) |
| Human resources | ||
| Wages | 59,428 | 47,012 |
| Social security | 731 | - |
| Pensions | 8,667 | 4,949 |
| 68,826 | 51,961 | |
| Other | ||
| Rent, rates and water | 5,956 | 21,340 |
| Insurance | 479 | 1,468 |
| Light and heat | 1,272 | 730 |
| Telephone | 1,919 | 512 |
| Postage and stationery | 3,392 | 926 |
| Computer, website and sundries | 8,442 | 17,932 |
| Carried forward | 21,460 | 42,908 |
This page does not form part of the statutory financial statements
Page 16
South West Police Compassionate Fund (Incorporating the Devon and Cornwall Constabulary Widows' and Orphans' - Compassionate Fund Charity No. 256931)
Detailed Statement of Financial Activities for the Year Ended 31 December 2022
| 31.12.22 | 31.12.21 | |
|---|---|---|
| £ | £ | |
| Other | ||
| Brought forward | 21,460 | 42,908 |
| Fire and security | 3,148 | - |
| Repairs and renewals | 2,331 | - |
| Moving expenses | 580 | - |
| Depreciation of tangible fixed assets | 14,123 | 6,214 |
| 41,642 | 49,122 | |
| Governance costs | ||
| Trustees' expenses | 243 | - |
| Auditors' remuneration | 6,418 | 5,275 |
| Insurance | 1,485 | - |
| Other governance costs | 57 | - |
| Accountancy and legal fees | 5,612 | 16,461 |
| 13,815 | 21,736 | |
| Total resources expended | 318,540 | 292,762 |
| Net (expenditure)/income before gains and | ||
| losses | (56,322) | 82,199 |
| Realised recognised gains and losses | ||
| Realised gains/(losses) on fixed asset | ||
| investments | (836,523) | 815,438 |
| Net (expenditure)/income | (892,845) | 897,637 |
This page does not form part of the statutory financial statements
Page 17
Our Ref.. VCIDPIDEV139 KIRK HILLS 15 May 2023 CHAR TERED ACCOUNTANT5 The Trustees South West Police Compassionate Fund Unit 3 Providence Court Pynes Hill Exeter Devon EX2 5JL Dear Trustees Audit of the 2022 Accounts I have pleasure in enclosing a copy of the accounts for the year ended 31 Dember 2022. Please could you review Ihe accounts lo ensure you are satisfied they are correct. sign were indicated and relum lo me. The dr8ft letter of representation has been emailed to Sara to be printed on your letterhead. The letter is standard and confimis that Ihere is nolhing to which I should be aware when signing the audit report. Enclosed are the following: 1. A letter of comment, this letter is for the benefit of the trustees and highlights recommended improvements to the accounting systems lif any) and any other comments concerning the audit that we need to bring lo your attention. 2. Adjusted and non-adjusted misstatements for the year. Please could you also sign these were indicated and return to me for our files. 3. A copy of our letter of engagement which replaces the one already in place for Devon & Cornwall Constabulary Widows and Orphans Fund. This letter set out the basis on which we are to act and the services that you have asked us lo provide. l am sorry for its length and tedium but the contents is prescribed for us by our governing body. If you agree with the content, please could you sign page CR Client Response and return it to me. Once Ihe accounts have been signed by yourselves, I will also sign the accounts and then they can be submitted to the relevant authorities. Should you have any queries regarding the audit or its produre5, please let me know. Yours sincerely RpJ• Dianne Paramore ICAEW CHARTEREO ACCOUFITAPIT5 PROBLEMSOLVED. 1 01392494904 F lllJ92494J9 E rnall@kirkhiits.co.uk kirkhills.¢o.uk P4nrert
Our Ref-. VBIDPIDEV139 KIRK HILLS 15 May 2023 CKAR TFRED AeCDUWIANT5 The Trustees South West Police Compassionate Fund Unit 3 Providence Court Pynes Hill Exeter Devon EX2 5JL Dear Sirs In accordance with our normal practice, we are writlr¥J to draw your attention to varlous matters which aros8 during the course of ¢xr alIt of tha charitys accounts for the year erKled 31 December 2022. 1. We have no c¢)mments to mak8 concernlng tho qualltallve 88pec18 of the entitys 8crx>untlrva practices and financlal reportlro. 2. We did not encounter ary significant difficjjliles during ts audlt arKI there are no slgnlficant findlngs from the audlt to draw to your attentlon. 3. Our letter of repres6ntation18 attsched. 4. In other re8pect8 the letter18 routlne. 5. We do not propose any modllkatlon8 to our 8jIt oplnlon arKI hence wlll be issuing a claan audlt reporL We would1Ske to tske thls opportunlty of 8xpre8slng ow thkS to Sara and Chrlstlne for thelr assistance durin9 the course of our audlt. Please note that this report has been prepared for the sole u8e of South Wesl Police Compasslonate Fund. It must not be dis¢1088d to third parties, quoted or referred to, wlthout our pdor wdtten consent. No re8ponslblllty Is a88umed by us to any other person. The purp08e of the audlt was to enable us to expre88 an oplnlon ¢)n the financial statements. The audlt Induded conslder8tlon of Internal control relevant to the preparation of the financlal statements in order to design audEt proc8dures that are approprlate In the drcumstances. but not for the purpose of expresslng an oplnlon on the effectiveness of Internal (>3ntrol. The matters reported above are limited to those defidencies thal the auditor has identtfied during the audit and that the auditor has o)ncluded are of suffictent ImpanCe lo merlt belng reported to those charged wlth govemance. If we can be of any furthr assistarKe. please contact Adrian Hllls. Yours faithfully KITk Hills PROBLEMSOLVED. 5knf*ldCres¢tnt E¥eler LYI IOT