CHARITY COMMISSION FOR ENGLAND AND WALES Trusteos. Annual Report for the period From 0110312023 To 2810212024 Charlty name: West Coker Commemoralion Hall Charlty rnglstratlon numb•r. 1191241 Objectlves and Activities Summary of the purFoses of the charity as set out in its goveming document PaM117 The Obj.￿ of the CIO ar8.. The provision and maintonance of a village hall for the uso of the inhabilanls of Wesl Coker wilhoul distinction of polilical. religious or other opinions. induding use for.. (a) meetings. lectures and dasses, and (b) Oth￿ fomis of rec¥eation and leisurtrtim 0¢￿Pat￿)n, I￿1h the object ￿ improving the conditions crf lrfe for the inhabilants. Nothing in this constrtution shall authorise an applicabon rA the property of the CIO for the ses vthich are not tharitable. The trustees hold and manage the pramises 1den1rf￿ as West Coker CoMmemrat￿)n Hall for tho womotion the objects of tha charity. The rnain ad1vit￿$ Ind￿je., Hall hire by crfganisations and individuals for events in line Y•ith our cknj.ects e.g. First aid and fire marshal ￿UrSeS, Church lunthes. Kknical events. Film soc*ty. Jumble sales. Coffee m(¥nings. Gar(lening dub. Exerris8 dasses. Games socials. Sewng groups, Qutzzes. Bingo. Celebratic￿ meals and birthday parties. We also t￿￿ (xganised events in ling with our objecls e.g. Coffee momings, lunchos arKI music events. We wblish lh8 vil* Thwine, Tho Ropowalkerf. The hall is used as a tK41ing station for lo￿1 and naIK4￿ govomment eleclN)ns. Summwy of th8 main adiwties in relation to ItrK purposes for the public benefit, in parti￿18r. the activities. projects cff serwc8S identified in th8 accounts. 1.17th Statement oJffirming whether the trustees have had regard to the guidance tssued by the Charity Commission on public benefit Ptra 1.18 The trustees have taken into account the Charity Commission's guidancè on publtc benefit at our regular meetings. when anning adivities and then consvJ8rir req￿ts to bc*)k the hall for public or private Addltlonal Inforniation (optional) You ma c￿￿ to indude fwther statemerrts where relevant about: Parn 1.38 Policy on grant makiryj We do not make grants Pw8 1.38 We have rK) $￿al investments. Policy on sodal In￿SIm￿t induding prtsjram related Investment l of the trusiees and day to day rnanag8￿nt team are volunteers and we are gratefijl for their time and pract￿1 Invol￿MeThI. P•• 1.38 Contribution rnade by volunteers other Achlevements and Performan The tnjstees belwe that all of the activities which have L9ken place at our rKemises have provided public benefft in reL8tion to our objecis. We hav¢ provided a venue vthich oporates as a village hall and enables people to enjoy Weal￿aL activities, which woukj Th)t otherY•ise take place. as a result. enhanc1￿ their quality of life. Tntste&8 have hekj ccllee M￿nir￿JS every month enabling people to meet and chat T*hile enioyirrfj bacon rolls aThJ doughnuis. The hall is n(w used by village groups and individuals on most days each month. The annual ChriStri￿ lunth byas V•EII attended wilh positive feedbad(. We publish the monthly village magazine T*hich keeps residents infoThed about village events and IrThl businesses. This year we hale increased the circUla￿n to indude new housing eslates on the eastem ets of the ravi1￿lsh of West Coker. sUmm￿Y of the main achievements of the charity. identifyirKJ the differe￿ the charitys worf( has Made to the circumstances of tls beneficiarws 2nd any widgr benefits to socw as a whole. HalmaTk Level 1 and Level 2 qua standard status in November 2023. Addltional Informatlon (optlonal) You ma choose to indude further statements ￿re relavanl about We have not set speofic objectlves. however we aim to fund the Tunning of the hall from hiring irKome. This has been achieved this year. Any improvements to the txjilding or equipment are funded from specific fundraisirvJ events armj grants. No rovements were banned this Achievements agalnsl objectives set P*• 1.41 Investrnent perfixmance against 0tr4"ecttves 1.41 We do not have any investments. Other Financial Review Review of the tharitys financBI position at th8 end of the Statement explaining the policy for holding reserves staling why they are held Pw#121 Payments exceed￿1 T￿ipts in this peri(Jd by £1679 (10% of [￿ipts). 122 ReseNes are held vthich approxlmates to basic operdtional experKJiture over three months. is held in case of a sudden loss of incA)m8. Addrtional reserves are held ainst Un(￿Int)eS at)￿t electrici Resorves: £5,000 Additional reserves: £2,5 The charity holds reserves Amunt of reserves hekl P•8122 Reasons for holding zero reserves Details of fund materially in deficit Pwa122 P•B124 The fijnd ts publishing the Ropewalker magazine Is materially in deficit because printing costs exceèd revenue from advertising. The charity made a request in the previous year to the Parish Council for funds to eliminate the defi¢Ét and these were ranted. Ther& are no unc£rtainties about the charity continuing as a going concem. Explanatlon of any uncertainties atKJut the charity continulng as a going 123 Addltlonal Inforniatlon (optional) You ma choose to indude fijrther statwnents where relevant about: The principal sources of funding are hall hire to members of the communlty and events put on by the charity. A restrfct8d fund grdnt was recelved In the prevlous year the Parish CouncAI for the alker fund. The charity does not hav8 any invesknents. The charty's principal sources of funds (Indudlng any fundralsing) Pw• 1.47 Inv8Stment policy and objectives including any social investment policrf adopted 1.46 The prfncipal risk woukj be the loss of hall hire revenue. The in(Th￿ is monitored and reviewl on a monthly basis and res8rves amounting to basic operational expenditure over three months are held. A descrlpts'on of the prin(apal rlsks facing th8 charity Pw* 1.46 Strudure. Governance and Management Descript￿ of charitys trusts.. of govemirKJ document 1.25 How is the charity constituted? P*a125 Chafitsble Ir￿1[￿￿￿ed Organisation Trustee selectlon methcth induding details of any constitutional prowSic￿s e.g. election io p)st or narne of any person or body entil￿d to appoint one or more trustees Pwa 125 ApKK)intment by éxisting trust￿. Addltlonal Infon7wtion (opllonal) You ma clK)ose lo indude f￿1her statements where relevant abcart.. Trustees are referred to Charity C(YnmissM)n CC3 . The Essential Trustee. also to ACRE Inf0m￿l￿)n sheet 17.. Trustees- rrAes arwj reSW￿lbl1rt￿5. Poltdes and prc¢8dures adopted for the irKluctN)n ar)d training of trustees P*• 1.51 The charity manages day to day running of its premises by means of a team comprised of the tru8t8os plus volunteers from village organisations and ir•J8rkrKlent residènts. Decisions are 4reed at monthly meetings of the tsam indudes truste8 oversight. Thg thaiity is a M￿bar of the c￿nmUnIty for Somèrset The charity's organisatK)nal Structu￿ and any Y￿der netsvork with which the charlty 1.51 Relatiortship with any related parties P¥& 1.51 other Reference and Administrative detalls Chari name Other name the chari istered chari number Charity's principal addr None 1191241 High Street. West Coker Nam89 of th• charlty trust•es ¥rtK• manag• th• chwlty OTh¢e frfany) Name of por50n lor body) onlltlad Jacqueline Gonner Katherine Thcffias Chair Wtce Chair Alan Gomier Treasu Dawd Giles Secre Barbara Hampshire Bookirg Seuetary 10 11 12 13 14 15 16 17 18 19 20 rate truste6s- namès of the directcn at the date the Dlr•ctor nam• wasa None Name d tntsiees kM)kJirKJ title to FrfOFefty trthKJlrwJ to the t*arity Funds held as custodian trustees on behalf of others Description of the assets held in this capaaty Name and objects of the charity on whose behalf tha a￿ts are hetd and how this falls within the custodian charity's objects Details of arrdngements for safe custody and segrgJation of such assets frcrn the charitys ctwn assets Addlllonal In1￿Mation {optional) Nam•s and addr6Mes of advl80rn IOptl•Jnal Infornmtlon) Typ• of Nam• Addre advisor 8ank•r Unity Tnjst Bank plc Allied Westrninster (Insurance SeNices) Lld PO Box 7193. Planetary Road. Willenhall. VIV190G. All1￿ House, Hdgate L￿, Boston Spa. LS23 6BN Insurnr Sollcttor Non8 current Namo of ¢hl•f •x•Cart￿ or nan￿ (rf 9onlor staff memborn (Optlonal Inf0m￿lson> Exemptlons from dlsclosure Roason for ncTrdls(*Jsure of k nel d*ils Other o ional Inforniation Declarations Sign•d on b•half of th chartVs truste•s Signature(s) Full nam•(s) - Position (eg Secretary. Chair, etc) OIiA bAvi () CTI LE3 6ÉLQEfAL Q4k* 111 01912d CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustoesl members of West Coker Commemoration Hall On accounts for the year ended 28th February 2024 Charity no (If any) 1191241 Set out on pages I report to the trustees on my examination of the aC￿)unts of the above charity (-the Trusf) for the year ended 2W0212024. Rosponslbllltles and As the charTty trustees of the Trust, you are responsible for the preparation basls of report of the accounts In aCcc(dan￿ with the requirements of the Charities Act 2011 fftAcf I retyjrt in respect of my examination of the Tnjst's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the appllcable Oiredlons g￿n by the Charlty Commlsslon under section 1495)(b) of the Act. I have C￿Mpleted my examinalion. l (x)nfirm that no materlal matters have come to my attention (other than that disclosed below.) in connection wlth the examination which glves me cause to belleve that in. any material Independent exambnerfs statement accountlng reccKds were not kept In a(Lordance vlth sectlon 130 of the Act or the ac(x)unts do not ￿ wlth the accounting records I have no concerns and have c¢Jne acfoss no other matters in connectK)n with the examination to ￿thIch attention shoukl be dr&wn in order to enable a proper underslanding of the actounts to be reached. . Please delete the words in the brackets if they do not apply. Slgned: Date: 7-9-1 Nama: LLLfL QTrtLslL Relevant professlonal quallflcatlon(s) or body (rfany): IQPR Address: n BK)sioW L ThL o InN IER October 2018 Section B Disclosure Only complete rf the examiner need5 to highlight matters of (x)ncem {see CC32. Independent e￿W￿l￿all0￿ of charity aoJ)unts: dir8Ctions and guidan￿ for examiners). Give here brief details of any items that the examiner wishes to dlsclose. IER October 2018 CHARITY COMMISSION FOR ENGiANO AND WALES Receipts and payments accounts CC16a To 28th Fet￿lary 2024 Section A Receipts and payments Restricied funds fund A1 Rèc•lpts Everts Hau Hir• 2971 19 3.073 11,067 16.235 tr￿s(g￿j IrcmWCCF 1,140 Fidd Rent 312 J12 Sub totsl(Gross for AR) 1&7SI 17.351 18•• tabhl. 17.368 A3Pa H￿1 Hirn EX[￿•5 313 *)usak88F4 Insur8nc* RoP￿Iktr Prf￿r BAnk th8ryJO5 Bulb BThrvJ 10.033 1.956 2,210 159 14 1S0 14 150 Y41 251 profe￿1￿* Fees 382 2S1 RGPBits 5Ro MaintenEr** SorAJrity s￿r￿pvrf Utslthes 11K* lots 3.637 34587 Sub to 705 19,037 A4 A¥8et and In¥•st Sub total 14332 4705 I9￿7 17.6 A6 Cash fvnts last end CCXX R1 (SS) Section 8 Statement of assets and liabilities at the end of the period Dprdil£ funds funds B1 Cash funds 11701 nds Detalls D8tall• CO￿10pmL￿￿j B4 As•ets rotalned for th? chorW8 own uso I ITI Detalls B5 Uabllllks Dats of behalf of am the InJ5tee5 CCXX R2 ISS) WEST COKER COMMEMORATION HALL Registered Charity No. 1191241 Notes for Accounts I" March 2023- 28 February 2024 Receipts and Payments Account CC16a Section Al Receipts Receipts pa￿nents Donatlons General. unreStr￿ted General, unrestricted General, Restricted. £390 £1.5 £30 Par15h Council for storing Stou& container. Restrirted: for Ropewalker funds. Total £1.920 Events Christmas Fayre Christmas Lunch Coffee Mornings Games Soclal £441 £7(MJ El,545 £285 £2.971 Hall Hlre Cash Payments 8ank transferslcheques Outgoing Depostts £1.389 £9.430 £188 Half share wlth Parish Council for Hallma5ter. £20 Totsl £10￿19 Housekeepln8 General £188 £188 Totsl Insuran Premium payment £1481 Total £1481 L<>ttery Lottery 2023 Lottery 2024 £nil £417 31XKK)6 {£5) written off agalnst Lottery £1140 Total £1140 £497 Sales Scrap metal Produ £34 Chairs £12 Atthe village fete Trtal £46 Notes to Accounts 202>2024 lof3 eld Rent Spring Autumn £75 £75 Totsl £￿0 Ropew•lker Advertising Printing £312 £4.208 £4208 Tot•1 £312 Receipts and Payments Account CC16a Section A3 Payments Re￿Ipts Payments Bank Charzes Un Trust Bank k Bulldmwlsite Improvements Heatin System upgrade Total £822 New pump Cleaning General Ovens £2.050 £160 £2210 Total Garden Servlces Lleenslng TV license Premises license £159 £180 £339 £14 £￿0 Total Office Supplies & Postage Prolessional Fees Purchases Miscellaneous Folding chairs & troll Water heater Remembrance Wreath £74 £275 £552 £4 Indudes £15 donat*Jn Total Rates £251 Repalrs No expenditure was allocated to this item. Notes to Accounts 202>2024 2of3 Site Maintenan Skip hire Waste remova Boiler service PAT Testi Tree Felling £336 £370 £159 £184 £540 Great Westem Recycling Total Security Battery Fire extinguisher checks Fire Risk Assessment Sounder Beacon Fire & Security Contsarts Total £30 Control panel Churchesfire PJ Fire safety SES £201 £420 £212 £372 £1235 Subs¢rlptlons Utilities Broadband & WiFi Electrlcty Heating Oil Water & Sewera £ll Community Council for Somerset £689 £1.152 £1,603 £852 £4 Total Cash management Carried forward Cash from events Cash for lottery Cash from hall hire Cash from donations Cash from sales Paid Into Unity Trust Bank Tot•l&' Receipts £164 £2,941 £528 £1,389 £30 £46 Payments From 2022-23 Included in totals above Included in totals above Included in totals above Included in totsls above Included in totals atrf>ve £4.510 E5J)98 Cash held at year end Alan Gonner Trea5urer- West Coker Commemoration Hall Registered Charity No. 1191241 Notes to Accounts 202>2024 3of3