CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110312022 To 2810212023 Charlty name: West Coker Commemoratlon Hall Charlty reglstratlon number. 1191241 Objectlves and Activities Summary of the purposes of the charity as set OLÈt in Its goveming document Parn 1.17 The obi* of the CIO are: The provision and Maintenan￿ of a village hall for the use of the inhabitsnts of West Coker vath¢JJl dists'nction of political. rdigious or other opinions, Ind￿Jing use for. (a) meetings. lectures and dasses. and (b) other fomis of recreation and leisurfrtime occupation. with the object of improving th8 (x)ndilions of lrfe for the inhabitants. NothirKJ In thls conslltution shall authorise an aP￿ICation of the Frf0￿￿ of the CIO for the ses which are not d)aritable. The trustees hold and manage the pramises idenlified as Wesl Coker Commemoration Hall for the promolion the objects of the Sumfflary of the main activities in relation to tPK>se purposes for the putrjic b8n6fit. in particjjlar, the activities, projects or serviL kjenlified in the accx)unts. 1.174wvJ 1.19 Th8 maln adivities Incl￿., Hall hire by organisations arKI individuals ft evonts in line wth our objects e.g. Church lunches. events. Film swety. Jurnble sales. Coffee morn1r￿S, Gardening dub. Exerase dasses, Games socials. SlimmirKJ dasses. Sewing group, Quues, Biw. Celebration mea15 and birthday We also hold trustee organised events in line with our objeds e.g. Coffee momings. lunches and rnu5ic events. We publish the vdlag8 magazine. The Ropewalk¥. The hall is used as a Olir¥J station for local and rtat￿nal govemment eleclions. DurirKJ the fiF5t six months of the year Vthere able to wovide temporary st(xage for the local crithet dub, Youth Club and Scouts while their buikliT¥J was being redeveloped. The Sccmjts Youth Ctub also hekl their ar ￿￿e￿{Y￿S at the hall. statement confimiiThJ vthether the tr￿￿teeS have had regard lo the guidance ISSUod by the Charity Commission on publtc beneflt P¥a 1.18 The trustees have taken into account the Charity CommissKin's guidance on public benefit at ￿r reguLqr meetings. when planning a￿VitieS and when considerir requests to the hall for public or private use. Additional infomwlion (optional) You may_choose to include further statements Whe￿ relwdnt abouL" P•a 1.38 Polw on grant maklng We do not make grants P••128 We have no s(thl In￿s￿Ments. Pollcy on sodal investment induding prcKJram related Inbpstment l of the truslees and day to day management team are volunteers and are grnteful for their time and practical invofvemént. Pw• 1.38 Ccffitributbn made by volunteers Other Achlevements and Perfonnance The irustees believe that all of the activities which have taken place at our premises have provided public benefit in relation to our objects. We have prowded a venue which operates as a Mllage hall arKJ enables people to enjoy recreatKsnal actNlties, which vnukj not othewse take place, and as a rosum, onhancirKJ their quality of life. We publish the monthly village magazine which keeps reshlents infomied abwt vlllage events and thal businesses. SUMM￿ of main achievements of tho chaiity, identifyirKJ the drfference the charity s work has made lo the circumstances of its beneficiaries and any wider ber￿fits to society as a whole. P** 1.zj Additional Inforn￿tiOn (optional) y￿rna choose to includa further statements wthere relevant abLxrt'. We have not sel specific objectives. however we aim to fund the running of the hall from hiriThJ income and any improvements to the buikling or ￿uIpMent from specific furKlraisirKJ events and grants. This has been achiev&J this Achiovements against objectives set P•¥141 Inveslmènl perfonnan against objectives Pwa 1.41 We do fM)t have any in¥Estsnents. Other Financial Review Rèview of th8 charitys financial t￿tion at the end P*8 1.21 ReceTrpts oxeeed&J payments in thK% Ferits by £17.653 {32.5% of re¢*ipts) This is mainly due to funds being transferred from the W￿1 Coker comM￿n0ratIon Fund (Reg. Chanty r￿. 286984.. now closed) vthich this tharity replaces. It also ac￿Unts for most of the increase in (2sh funds hekl at the year end. £25.909 (previous year £8.256). An insurance dairn is hdentrfied in the r￿iPts. but thè arn￿nI is matched by the paY￿￿ntS for repairs related to it. Buikjinglsite improvement spendirNJ amount￿ to £10,033 (18.5% of re￿ipts) and was paid out of the charity's funds. The charity's operational rec4ipts and payments broadly equal over the Statement eX￿aining the policy for holding reserrfes stating why they are held Pw• 1.22 Resen4es are hekj which approximatès to basic operatK)nal expenditure over six months. This is hekl in case ol a sudden loss An additional amount was set aside to mil￿ale the possible extra costs of electricty which V•ere bein forecast in late 2022. ReseNos'. £5.(KK) Addili¢)nal reseNes: £5.000 The charity holds reserves Amount of reserrfes held Pty• 122 Reasons for holdlNJ zero rèseNes DeL8ils of fund materialty in deficit kn1.22 The fuTha for publishing the Ropewalker maJazin6 is malerially in deficit b8¢aus8 printing costs exceed revenue from advertising. Th8 charity made a ￿YeSt to the Parish Council for funds trj eliminate the deficit and these were ranted. There are no uncertaint￿5 ab￿t charity continuing as a goiThJ C(￿cern. Explanation of any uncertainties about the charity continulng as a gdng 123 Addltlonal InfOrn￿tIOn {opllonal) You ma choose to include further siaternents where relevant about.. The prinupal sources of fisndiry are hall hire to membws of the ￿Mmunity and events put on by the charity. A re5trtcted fund grant received from the Parish Cr￿n￿l for the Ropewalker fund. DuriTh3 the ￿rIOd there was an insurnn daim and funds were received from the West Coker Commemoration Fund. but these fund ￿urCeS cannol be viewed as on The charivs principal sources of funds {induding any fundrdising) 1.47 The chaiity does not have any investments. Investment Fdicy and objectives including any social investment policy ted P*# 1.46 The prinupal risk wwld be the loss of hall hire revenue. The income is monitored and reviewed on a monthly basis and reseNes amountiThJ to b&8ic operational expenditure over six months are hekl. A description of the principal risks facirKJ the charity P*a 1.46 Olher Structure, Governance and Management Descriplion of (*ariWs trusts." Type of govemirMJ document Para 125 How is the charity nstituted? P•a 125 Charitable Inc¥xporaied Organisation Trustee selection methods induding details of any constitutional provisions e.g. election to post or name of any person or body entit to appoint one cff mcffe trusteés P*a 125 Appointment by existirwJ trustees. Addlllonal Inforn￿tIOn (optlonal) You ma choose to include further statements where relevanl about: Trustees are referred to Charity Commission CC3 '. The Essential Trustee. also to ACRE Infomiation sheet 17.. TrUSt￿9- roles and reswThits'liiies. Policies and proceduras adopted for the induction arKI training of trustees P¥a 1.sl The charfty manages day to day runnlrKJ of its premises by means of a team comprised of the trustees plus volunteers from village organisations and independent resMJents. Deusions are agre8d at mnlhly mèelings of the team which hdudes truste8 OV8rsight. The charitys organisational structure and any wder nehvork with which thè charity works P*• 1.51 The charity is a member of the Communlty C(￿ncIl fc* Somers8t Relatlonshlp wFth any reLg parties P¥A 1.51 Other Reference and Administrative details Charit name Other name the chari istered chari number Charivs prinapal address West Comme1r￿l10n Hall None 1191241 West Coker commem￿lon Hall HNJh Strrt West Cok y￿1, Somerset BA22 9AS Namas of th• charlty trusto08 who manwJe the charlty Tru5te• nam? Olfice Of any) Name of person lor body) en¥tl*d rfan Jacqueline Gonner Katherine Thomas Chair Wice Chair Ajan Treasurer David Giles seC￿lary B(N)king Secretary Barbara Hampshi 10 11 12 13 14 15 16 17 18 19 Corporate truslees- names of th8 diroctc*s at ihe date the report was approved Dlr•¢tor n*m• None Name of trustees IN)Iding title to property be1￿ing to the charity Funds held as Custodian trustees on behalf of others Description of the assets N￿e held held in this capaaty Name and objects of the charity on wthose behalf the assets are held arKI how thKs falls within the custcmlian tharity's objects Details of arraroements for safe cust(KJy and segregation of such assets from the charity's own assets Additional inforn7atlon lopbonal) Nam09 and address￿ of advlsors (Opt1￿1 Informallon) Typo of Namo Addr088 advlser Banker Unity Tnjst Bank plc Alli8d Wastrninster (Insurance SeThices} Lld PO Box 7193. Planetary Road, Willènhall, WV19DG. Alli&d House, Holgate Lane. Boston Spa. LS23 6BN Insur•r Sollcltor Ms Mariam 8araki ( 6 8ishopsmead Parad&. East Hotsley. Surrey. Kf24 6SR Wellers Hedlèy LLP Namo of chi•f •x•cul1￿ or names of senlor staff membors (Opllonal Infomiallon) Exemptlons from dlsclosure Reason for noTrdiscktsure of ke rsonnel details Other o tional infom)ation Declarations Th• trnsteos declare that th•y approved the truste•s' roport above. Slgnèd on bohalf of the charws tntstoes Slgnature(s) Full namels Posltlon (•g S•¢retary, Chalr, etc) PHILIP ¢TiLES Ci4*1L SecoeTAQ4 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusleesl members of WEST COKER COMMEMORATION HALL On accounts for the y￿r ended 281h Felyuary 2023 Charity no (If any) 1191241 Sot out on pages I r8POrt to the trustees on my examination of the accounts of the above dwrity (Ihe Trusf) for ts year ended 28th February 2023. Responslbllllles and As the charity trustees of the Trust, you are responsible for the preparation basis of r•port of the accourrts in a¢cOnJan￿ tt* wuirements of the Charities Act 2011 (Ihe ACV). I report in resFeLt of my examination of the Trust's a¢¢ounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Direthons given by the Charity Commission under SeCtK￿ 145(5)(b) of the Art. I have completed my examination. l confimi that no material matters have come to my attentio ) in connection with the examination which gNes m8 cause to believ8 that in, any material respect.. ac¢ounkn'ng records ￿re not kept in accordance with section 130 of theAdor the accounts do not accord with the accounting re￿rdS Indepandent oxaminerfs statement I have no cOn￿mS and have come across no other matters in connection wrth the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ' Please delete the Mtyds in the brackets rfthey do not apply. Signed: t7-1 l-lo Name: shL Relevant professional qualification(s) or body Irf any): ICPPI Address: Rcocn fiLCO unEI oomQ2 i GfftwsoL g Inos£ L"itr(i otri Rio IDN IER October 2018 Section Disclosure Only complete rf the examiner needs to high1￿ht matters of con￿rn (see CC32, Independent examinabon of tharty acC￿n￿. directions and guidan￿ for examiners). Give here brièf d￿all$ of any items that the oxaminer wishes to dlsclose. IER October 2018 CHARITY COMM15510N FOR ENILANO AND WALES 1191241 Receipts and payments accounts CC16a For the period To Section A Receipts and payments Unrestricted funds Total fund lundx La81 ypar A1 Re￿1 Events Hal Hire 3,073 11.067 16,236 11.067 10235 Lottery 2023 1221 1Q697 16 524 AR) 64240 s•t an {soe table). 8knk C Ikliryl&t• Cle*nirvJ Events 1•.03 Hall Hire Costs Jl cen*ryJ Lotsry 2022 Lottery 20rJ 31 21 Rate 16 (¥)vKalkef s￿rffy Sub total 1517 A4 Asset and In¥eslThTrt rehases seo tsbl• Sub total 1617 Net of recwptsl(paymentsJ AS Transfers bètween funds A6 Ca¥h funds last year end c￿ funds this >•ar end 13627. 8256. 25,909 CCXX R1 xoJun15 ISSI I)Y01119CK) Section B Statement of assets and liabilities at the end of the period UnreJtrltt¢d Restrfct•d funds Endowm•n¢ funds to D￿rg*¢£ rwr•¥¢£ B1 Cash fur 4047 184 Total cash funds 20￿62 6,047 ox¥q•)) Unr••tsletyd fund• R••trictsd fund• tr•n￿l•￿t£ Endowm•nl fund• Delall8 B2 Otlw m¢yn•tary aM•ts Furtdto Curr•rrtv•fv• on Detalls Co•tlo*•D ¢o•tloMkn• valu• Detsll8 B4 A•••ts r•taIn￿ for th• Athourtth Detalb8 B5 Llabllltle8 sKJ￿ by one or tntsta￿ c bthaifof all tho trustees Date of oval Slgnoture inl Name Alan Gormer .JAt z3 CCXX R2 xojunts ISS CIY01119C WEST COKER COMMEMORATION HALL Registered Charity No. 1191241 Notes for Accounts I" March 2022- 28 February 2023 Receipts and Payments Account CC16a Section Al Receipts Receipts Pa￿ents Donallons General, unrestricted General, Restricted. £305 £5,053 £5358 Restricted,. lor RO[￿lker funds. Total Events Bingo Nights Christma5 Fayre Coffee Mornings Games k(ial Trafal8ar Night £367 E552 £739 £195 £1,220 £3.073 £350 Totsl Hall Hlre Cash Payments Bank transfers Outgoing Deposits £30 £11,037 Funds paid to IVCCF cash alt not incI￿led Funds paid to WCCF Lbyds alc not included Half the cost of new booking system £297.6 £15 £3116 T¢)tal £11￿7 Housekeeplng £58 Insurance Premium payment Loss of Business claim Floor repair claim £0 Paid out of WCCF account During floor repairs £740 £15.495 £16235 £0 Lottery 2022 Lottery 2023 £0 £219 Totsl Notes to Accounts 2022-2023. lof3 Ropewalker Adverti5in8 Printing £798 £2.238 £263 {not induded) was paid by WCCF Totsl Receipts and Payments Account CC16a Section A3 Payments Receipts Payments £9) Bank Charges Unity Trust Bank k Buildinglsite Improvements Rerouting heatin8 pipes Pipe lagging Rear Toilet lights Distribution liox upgrade Receipts Payments £8.687 £1,019 £150 £IOJ)33 Cleanlng General Ovens £1,806 £iso £1￿6 Totsl Garden Se￿1￿5 £60 Licenslng TV litense Premises Ibcense £159 £0 £159 Paid out of WCCF account Total £110 PU￿hase$ Miscellaneous Mats Locks & Keys Loth5 & Keys Amazon Remembrance Wreath £8 £40 £43 £55 £196 £40 Brass lock handle Entrance hall Kitchen and bar doors Kitchen cuptrf)ard doors 4 Drawer filing cabinet Includes £15 donation Total £114 Notes to Accounts 2022-2023 2of3 Repairs Hall floor Oil Tank and cage Gutters Minor repairs £11.789 £3,786 £2 £655 £16A30 Total utilitie5 8roadband & WiFi Elettric Heating Oil Water & Sewerage f193 El.371 £1.309 £764 £3M7 Total Transfer from WCCF Cash transferrèd £16,693 £4 Re8. Charity no. 286984 Total £16￿97 Cash management Left over from WCCF Cash from events Cash for lottery Cash from hall hire Paid into Unity Trust Bank Totals: Receipts £4 £1,998 £292 £30 Payments Not paid into WCCF account Included in totals above Included in totsls above Included in tots15 above £2,160 £2324 Cash held at year end Alan Gormer TreaSU￿r-West Coker Commemoration Hall Notes to Accounts 2022-2023 3of3