## **Trustees’ Annual Report for the period** **From 1[st] September 2020 to 31[st] August 2021** **Charity name: Friends of Priestfield Arboretum (FoPA) Charity registration number: 1191183** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 To protect, preserve and enhance
of the charity as set out the collection of rare and
in its governing interesting specimen trees at the
document privately owned Priestfield
Arboretum, Stony Lane, Little
Kingshill, Bucks replacing and
adding to them as appropriate.
Summary of the main Para 1.17 and Work parties to maintain the site
1.19
activities in relation to and collection of trees.
those purposes for the Open days to enable members of
public benefit, in the public to enjoy and learn about
particular, the activities, the collection of trees.
projects or services Produce a guide book for members
identified in the describing the history of the
accounts. arboretum and listing the
specimen trees.
Maintain a list of members.
Collect membership subscriptions
to support the work of the CIO.
Produce quarterly newsletters.
Maintain a web site.
Arrange liability insurance.
Statement confirming Para 1.18 Yes
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social 20[th] May 2022 i1 investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
Summary of the main FoPA have continued to
achievements of the maintain the site and
charity, identifying the collections of trees.
difference the charity’s Para 1.20
work has made to the
Visits have been made to the
circumstances of its
arboretum by:
beneficiaries and any
Chiltern Heritage
wider benefits to society
University of the Third Age
as a whole.
We also held an open day with 181
visitors.
A new edition of our guidebook
was produced.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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20[th] May 2022 i1 20" May 2022 ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 £2,861.34
financial position at the
end of the period
Statement explaining the Para 1.22 Reserves are held in case needed
policy for holding for tree felling or other urgent
reserves stating why they problems
are held
Amount of reserves held Para 1.22 £1,500
Reasons for holding zero Para 1.22 Not applicable
reserves
Details of fund materially Para 1.24 None
in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** **----- Start of picture text -----**
You may choose to include further statements where relevant about:
Membership subscriptions
The charity’s principal Open days and sale of guidebooks
sources of funds Other organised visits
(including any Para 1.47 Donations
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
**----- End of picture text -----**
20[th] May 2022 i1 ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Volunteers who are elected at the
methods including details annual general meeting
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Friends of Priestfield Arboretum
Other name the charity None
uses
Registered charity 1191183
number
**----- End of picture text -----**
20[th] May 2022 i1 Charity’s principal Dil Kushi, Windsor Lane address Little Kingshill Great Missenden Bucks HP16 0DP ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Timothy Pye AGM
2 Liz Murray-Leslie AGM
3 Mary Wyatt AGM
4 Paul Heath AGM
5 David Atkins AGM
6 Kevin McGill Until 5 [th] June 2021 AGM
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** 20[th] May 2022 i1 Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
Timothy Pye
**----- End of picture text -----**
20[th] May 2022 i1 ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements None for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** 20[th] May 2022 i1 Declarations The Irustees declarethatthey have apwoved Iho In*es' rpprytabove. Signed on bohalf of Ihè charf￿5 tr￿tea$ Slgnalur•(sl Full nam•lsl Positlon leg Secretsry. Chatr. etc) rimcthy Pye Davtrl AIMr Treasurer slgii8liiNs) Full nan*l6) Pasltkjn (qg Secretsry. ChaFf, gtc). Paul Heath Lil Murray-Les1ie Trustee Signathrelsl FUN namrf¥l p￿Illan leg Socretary. Chair. •tc> Mary Wyatt /vIPy il 2￿ May2022 20" May 2022 Day_book ## **Friends of Priestfield Accounts: 1/9/2020-31/08/2021 Charity number 1191183** ## **Income** |**Income**||||| |---|---|---|---|---| |Date|Description|Guide book|Subs|Donations| |07/09/20|Interest|||| |22/09/20|Subs + donation by cheque (Traill)||£10.00|£100.00| |18/10/20|Open day + renewals (Brewer, M Hu|£20.00|£140.00|£52.00| |21/10/20|Subs by SO (Emery)||£10.00|| |26/10/20|Subs by BACS (Giford)||£10.00|| |06/11/20|Subs by BACS (Hilton,Murray)||£20.00|| |09/11/20|Subs by BACS (Tetlow,Palmer,Marshall,Rizvi,Marsland)||£50.00|| |10/11/20|Subs by cheque (Richardson, Jordan)||£20.00|| |10/11/20|Subs by BACS (Jones,McVean)||£20.00|| |11/11/20|Subs by cheque (Bagot,Pudney)||£20.00|| |14/11/20|Donation by cheque (Traford)|||£10.00| |16/11/20|Subs by BACS (Strugnell)||£10.00|| |18/11/20|Subs by BACS (Bailey)||£10.00|| |19/11/20|Subs by BACS (Oliver)||£10.00|| |20/11/20|Subs by cheque (Youens)||£10.00|| |24/11/20|Subs by SO (Sherborn, Baker)||£20.00|| |25/11/20|Subs by BACS (J Smith)||£10.00|| |30/11/20|Subs by BACS (Patrick,McGill,Oostrum,Ryder)||£40.00|| |30/11/20|Subs by SO (Tyler)||£10.00|| |01/12/20|Subs by BACS (Ele for Cooper)||£10.00|| |01/12/20|Subs by SO (Vimal) + extra||£10.00|£5.00| |02/12/20|Subs by cheque (Rickman, Pearce)||£20.00|| |03/12/20|Subs by cheque (Dell)||£10.00|| |07/12/20|Interest|||| |21/12/20|Subs by SO (Barton)||£10.00|| |04/01/21|Subs by BACS (Austin)||£10.00|£50.00| |19/01/21|Subs by BACS (Weir)||£10.00|| |02/03/21|Subs by BACS pro rata (Larson)||£6.00|| |03/03/21|Subs by BACS (Byne for Odlin)||£10.00|| |08/03/21|Interest|||| |12/04/21|Subs by BACS (Kaneko)||£10.00|| |30/04/21|Subs by BACS (Brion)||£10.00|| |04/05/21|Subs by BACS (Van Steenbergen for Marks)||£10.00|| |10/05/21|Subs by BACS (Wilson)||£10.00|| |11/05/21|Subs by BACS (Tams/Mayfeld)||£10.00|| |24/05/21|Subs by BACS (Taylor, Guerrier)||£20.00|| |25/05/21|Subs by SO (Mortali)||£10.00|| |01/06/21|Subs by BACS (Ashton for Spiers)||£10.00|| |03/06/21|Subs by BACS (Glover)||£10.00|| |07/06/21|Interest|||| |06/07/21|Subs by BACS (Moseley)||£10.00|| |19/08/21|Subs by cheque (White)||£10.00|| Page 1 Day_book |Gate|Interest|Totals| |---|---|---| ||£0.14|**£0.14**| |||**£110.00**| |£466.00||**£678.00**| |||**£10.00**| |||**£10.00**| |||**£20.00**| |||**£50.00**| |||**£20.00**| |||**£20.00**| |||**£20.00**| |||**£10.00**| |||**£10.00**| |||**£10.00**| |||**£10.00**| |||**£10.00**| |||**£20.00**| |||**£10.00**| |||**£40.00**| |||**£10.00**| |||**£10.00**| |||**£15.00**| |||**£20.00**| |||**£10.00**| ||£0.03|**£0.03**| |||**£10.00**| |||**£60.00**| |||**£10.00**| |||**£6.00**| |||**£10.00**| ||£0.03|**£0.03**| |||**£10.00**| |||**£10.00**| |||**£10.00**| |||**£10.00**| |||**£10.00**| |||**£20.00**| |||**£10.00**| |||**£10.00**| |||**£10.00**| ||£0.03|**£0.03**| |||**£10.00**| |||**£10.00**| |||**£0.00**| |||**£0.00**| Page 2 Day_book |**Totals**||**£20.00**|**£636.00**|**£217.00**| |---|---|---|---|---| |**Expenses**||||| |Date|Description|Insurance|Guide book|Publicity| |01/09/20|Izettle|||| |22/10/20|Insurance|£172.27||| |23/10/20|Open day expenses|||£27.00| |28/10/20|Guide books DOXZOO||£27.27|| |02/02/21|Web hosting and domain|||£34.00| |07/07/21|Notice board|||£97.13| |**Totals**||**£172.27**|**£27.27**|**£158.13**| Page 3 Day_book **£0.00 £0.00 £466.00 £0.23 £1,339.23** Misc Ref Payment £22.80 BACS BACS Cash BACS BACS BACS **£22.80 £380.47** Page 4 Bank ## **Friends of Priestfield Accounts: 1/9/2020-31/08/2021: Bank Current Account Charity number 1191183** |Date|Ref|In|Out|Running Balance| |---|---|---|---|---| |1/9/20|Opening Balance|||£857.79| |1/9/20|Izettle||£22.80|£834.99| |24/9/20|Subs + donation by cheque|£110.00||£944.99| |20/10/20|Subs by SO|£10.00||£954.99| |21/10/20|Cashless from open day (Paypal)|£258.00||£1,212.99| |22/11/20|David for Insurance||£172.27|£1,040.72| |23/10/20|Open day cash|£393.00||£1,433.72| |26/10/20|Subs by BACS|£10.00||£1,443.72| |6/11/20|Subs by BACS|£20.00||£1,463.72| |9/11/20|Subs by BACS|£50.00||£1,513.72| |10/11/20|Subs by BACS|£20.00||£1,533.72| |16/11/20|Subs by BACS|£10.00||£1,543.72| |18/11/20|Subs by BACS|£10.00||£1,553.72| |19/11/20|Subs by BACS|£10.00||£1,563.72| |24/11/20|Pay in slip 100101 (PO)|£60.00||£1,623.72| |24/11/20|Subs by SO|£20.00||£1,643.72| |25/11/20|Subs by BACS|£10.00||£1,653.72| |30/11/20|Subs by BACS|£40.00||£1,693.72| |30/11/20|Subs by SO|£10.00||£1,703.72| |1/12/20|Subs by BACS|£10.00||£1,713.72| |1/12/20|Subs + donation by SO|£15.00||£1,728.72| |9/12/20|Pay in slip 100102 (PO)|£30.00||£1,758.72| |10/12/20|Joyce for guide books (BACS)||£27.27|£1,731.45| |21/12/20|Subs by SO|£10.00||£1,741.45| |4/1/21|Subs + donation by BACS|£60.00||£1,801.45| |19/1/21|Subs by BACS|£10.00||£1,811.45| |2/2/21|Web hosting||£34.00|£1,777.45| |2/3/21|Subs by BACS|£6.00||£1,783.45| |3/3/21|Subs by BACS|£10.00||£1,793.45| |12/4/21|Subs by BACS|£10.00||£1,803.45| |30/4/21|Subs by BACS|£10.00||£1,813.45| |4/5/21|Subs by BACS|£10.00||£1,823.45| |10/5/21|Subs by BACS|£10.00||£1,833.45| |11/5/21|Subs by BACS|£10.00||£1,843.45| |24/5/21|Subs by BACS|£20.00||£1,863.45| |25/5/21|Subs by SO|£10.00||£1,873.45| |1/6/21|Subs by BACS|£10.00||£1,883.45| Page 1 Savings ## **Friends of Priestfield Accounts: 1/9/2020-31/08/2021: Bank Savings Acco Charity number 1191183** |Date|Ref|In|Out|Running Balance| |---|---|---|---|---| |1/9/20|Opening Balance|||£1,005.69| |07/09/20|Interest|£0.14||£1,005.83| |07/12/20|Interest|£0.03||£1,005.86| |08/03/21|Interest|£0.03||£1,005.89| |07/06/21|Interest|£0.03||£1,005.92| |||||£1,005.92| |||||£1,005.92| Page 1 Cash ## **Friends of Priestfield Accounts: 1/9/2020-31/8/2021: Cash Charity number 1191183** |Date|Ref|In|Out|Running Balance| |---|---|---|---|---| |1/9/20|Opening Balance|||£39.10| |18/10/20|open day|£420.00||£459.10| |20/10/20|open day expenses||£27.00|£432.10| |23/10/20|transfer to bank||£393.00|£39.10| |||||£39.10| |||||£39.10| |||||£39.10| Page 1 Summary ## **Friends of Priestfield Accounts: 1/9/2020-31/08/2021 Charity number 1191183** |**Charity number 1191183**|| |---|---| |Opening Balance|**£1,902.58**| |**Income**|| |Subscriptions|£636.00| |Guide book sales|£20.00| |Donations|£217.00| |Open day gate money|£466.00| |Interest|£0.23| ||**£1,339.23**| |**Expenses**|| |Insurance|£172.27| |Stationery/publicity|£158.13| |Guide book production|£27.27| |Maintenance|| |Miscellaneous|£22.80| ||**£380.47**| |Closing Balance|**£2,861.34**| Page 1