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2023-12-31-accounts

Charity registration number 1191177

THE EALING TRAILFINDERS FOUNDATION

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

THE EALING TRAILFINDERS FOUNDATION

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees T J P Roberts
A J Flatt
P S Stewart
S Liu
M Aitchison
A J Corish
L Stannard
Charity number 1191177
Principal address Trailfinders Sports Ground
Vallis Way
Ealing
London
W13 0DD
Independent examiner Arnold Hill & Co LLP
Sixth Floor
Capital Tower
91 Waterloo Road
London
SE1 8RT

(Resigned 3 July 2024) (Appointed 12 January 2023) (Appointed 19 September 2023) (Appointed 19 September 2023) (Appointed 2 November 2023)

THE EALING TRAILFINDERS FOUNDATION

CONTENTS

Page
Trustees' report 1 - 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7 - 11

THE EALING TRAILFINDERS FOUNDATION

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 DECEMBER 2023

The trustees present their annual report and financial statements for the year ended 31 December 2023.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's constitution, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

The Ealing Trailfinders Foundation ("the Foundation") operates for the benefit of the public, particularly focusing on young people in Ealing and the surrounding areas. The core objectives of the Foundation are as follows:

Promoting Healthy Recreation: The Foundation encourages community participation in healthy recreation and physical activity, particularly through rugby union and other sports.

Advancing Amateur Sport and Providing Facilities: We aim to support amateur sports and provide facilities for those who may need them due to age, ill-health, disability, financial hardship, or other disadvantages.

Educational Advancement: The Foundation promotes education for children and young people and supports charitable purposes that align with our objectives.

Achievements and performance

In 2023, the Foundation delivered several key projects aimed at fulfilling its charitable objectives:

Holiday, Activity, and Food (HAF) Camps:

The Foundation organised camps during school holidays, benefiting children from Ealing, Hillingdon, Hammersmith, and Fulham. These camps offered a combination of physical activity and nutrition, helping children remain active and healthy during the holidays.

Mixed Ability Rugby Sessions:

With funding from the National Lottery, we ran weekly adaptive rugby sessions for adults with special educational needs and disabilities (SEND). These sessions promoted inclusivity and healthy physical activity, working in partnership with Ealing Mencap to increase participation and awareness.

Mentoring Programme at Ada Lovelace School:

Funded by Harrisons and the Pitshanger Community Association (PCA), we launched a mentoring programme to support young people at risk of exclusion. This initiative is aimed at fostering positive behaviour and helping young individuals develop life skills through one-on-one mentoring and guidance.

These projects have contributed significantly towards promoting healthy lifestyles and improving access to education, sport, and recreation for individuals who need it most.

THE EALING TRAILFINDERS FOUNDATION

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

Financial review

The charity started 2023 with reserves of £19,058 on December 31 2022 and closed with reserves of £31,738 on December 31 2023. This comprised unrestricted reserves of £29,397 (2022: £19,058) and restricted reserves of £2,341 (2022: £nil).

Investments and grants

The Foundation have received £1,416 in donations from supporters and through the Amazon Giving Scheme. We also raised £4,563 for the Foundation through fundraising events.

In 2023, we also continued to run our holiday activity camps and, Football and Netball Clubs through the Foundation. We received £37,862 through subscription payments and camp fees, but this also saw more outgoings from the Foundation.

We have received grants worth £9,900 which relate to a particular programme - detailed above.

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between twelve and eighteen month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

Structure, governance and management

The Ealing Trailfinders Foundation was registered with the Charities Commission on 07 September 2020 and is governed by The Ealing Trailfinders Foundation Constitution of a Charitable Incorporated Organisation.

The Foundation is governed by a board of trustees. In 2023, Trisha Stewart was appointed Chair of Trustees. The trustees who served during the year and up to the date of signature of the financial statements were:

T J P Roberts A J Flatt (Resigned 3 July 2024) P S Stewart S Liu (Appointed 12 January 2023) M Aitchison (Appointed 19 September 2023) A J Corish (Appointed 19 September 2023) L Stannard (Appointed 2 November 2023)

These changes have helped to strengthen the Foundation’s governance and bring fresh perspectives to the charity.

The Trustees regularly review the composition of the board, ensuring that new appointments are made to enhance the diversity of skills and experience. Training is provided where necessary to ensure trustees understand their duties and the legal responsibilities of managing the charity.

Risk Management:

The trustees have undertaken a comprehensive risk assessment to identify potential risks facing the charity. Systems and procedures are in place to mitigate those risks. The primary risks considered include financial sustainability, operational risks associated with project delivery, and governance challenges. The Foundation has built reserves and maintains a good working relationship with partners to reduce potential vulnerabilities.

THE EALING TRAILFINDERS FOUNDATION

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

Partnership with Ealing Trailfinders

The Foundation collaborates with the Ealing Trailfinders community department to oversee day-to-day operations and implement projects. Regular trustee meetings are held to review the Foundation's activities and approve grant applications.

This year, the Foundation experienced a change in leadership within the community department, with Danny Harlow stepping down as Head of Community and Pratyesh Desai seamlessly stepping into the role. This transition has been managed well, and the Foundation’s objectives continue to be met effectively.

Plans for the Future

Looking ahead to 2024 the Foundation plans to continue its delivery with the mixed ability rugby sessions, grow the support for women’s and girls delivery and continue to grow the HAF holiday provision. We will look to grow our delivery through additional grants and fundraising, this will be done through developing a strategic plan and aim to have programmes that complement each other.

We continue to assess the governance of the Foundation and develop the effectiveness of our trustees, structures and processes.

Volunteers and Staff

While the Foundation relies on the expertise and oversight of its trustees, it also collaborates closely with Ealing Trailfinders’ staff. Volunteers play a key role in the delivery of our activities, particularly within our mixed ability rugby programme and HAF camps. Their support has been invaluable to the Foundation’s success.

Conclusion

The trustees are satisfied with the Foundation's progress during the year ending 31st December 2023. We have successfully implemented projects that align with our charitable objectives and have maintained a sound financial position. The Foundation remains committed to promoting healthy lifestyles, supporting education, and delivering charitable activities that benefit the public, particularly those most in need.

The trustees' report was approved by the Board of Trustees.

.............................. P S Stewart

Trustee

25/10/2024 Date: .............................................

THE EALING TRAILFINDERS FOUNDATION

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF THE EALING TRAILFINDERS FOUNDATION

I report to the trustees on my examination of the financial statements of The Ealing Trailfinders Foundation (the charity) for the year ended 31 December 2023.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Arnold Hill & Co LLP

Sixth Floor Capital Tower 91 Waterloo Road London SE1 8RT ��� ��������������� �

Dated: .........................

THE EALING TRAILFINDERS FOUNDATION

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2023

Unrestricted
Restricted
funds
funds
2023
2023
Notes
£
£
Income from:
Donations and legacies
2
43,841
9,900
Total income
43,841
9,900
Expenditure on:
Charitable activities
3
33,502
7,559
Total expenditure
33,502
7,559
Net income/(expenditure) and movement in
funds
10,339
2,341
Reconciliation of funds:
Fund balances at 1 January 2023
19,058
-
Fund balances at 31 December 2023
29,397
2,341		 Total
Unrestricted
funds
2023
2022
£
£
53,741
75,122
53,741
75,122
41,061
100,981
41,061
100,981
12,680
(25,859)
19,058
44,917
31,738
19,058

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

THE EALING TRAILFINDERS FOUNDATION

BALANCE SHEET

AS AT 31 DECEMBER 2023

2023
Notes
£
Current assets
Debtors
7
1,280
Cash at bank and in hand
53,459
54,739
Creditors: amounts falling due within
one year
8
(23,001)
Net current assets
The funds of the charity
Restricted income funds
9
Unrestricted funds
10		 £
31,738
2,341
29,397
31,738		 2022
£
960
27,033
27,993
(8,935)		 £
19,058
-
19,058
19,058

25/10/24 The financial statements were approved by the trustees on .........................

.............................. P S Stewart Trustee

THE EALING TRAILFINDERS FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

1 Accounting policies

Charity information

The Ealing Trailfinders Foundation is a Charitable Incorporated Organisation, based at Trailfinders Sports Ground, Vallis Way, Ealing, London, W13 0DD.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's constitution, the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. The charity receives periodic funding for the delivery of holiday camps. Funding for these projects is based on the delivery of services to recipients on a per head basis and, in the event of a surplus, the charity is entitled to retain the excess. Hence this funding is treated as unrestricted.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

THE EALING TRAILFINDERS FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

1 Accounting policies

(Continued)

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.6 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.7 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

THE EALING TRAILFINDERS FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

2 Income from donations and legacies

Unrestricted
Restricted
funds
funds
2023
2023
£
£
Donations and gifts
17,858
9,900
Grants
25,983
-
43,841
9,900
Expenditure on charitable activities
Direct costs
Sports coaching and activities
Accountancy fees
Analysis by fund
Unrestricted funds
Restricted funds		 Total
Unrestricted
Restricted
Total
funds
funds
2023
2022
2022
2022
£
£
£
£
27,758
54,955
-
54,955
25,983
20,167
-
20,167
53,741
75,122
-
75,122
Over 18s
activities
Youth
activities
Total
Youth
activities
2023
2023
2023
2022
£
£
£
£
7,559
31,913
39,472
99,781
-
1,589
1,589
1,200
7,559
33,502
41,061
100,981
-
33,502
33,502
100,981
7,559
-
7,559
-
7,559
33,502
41,061
100,981

3 Expenditure on charitable activities

4 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

5 Employees

The charity had no employees during the period.

6 Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects during the current or prior year.

THE EALING TRAILFINDERS FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

7 Debtors

Amounts falling due within one year:
Prepayments and accrued income
8
Creditors: amounts falling due within one year
Trade creditors
Other creditors
Accruals and deferred income		 2023
£
1,280
2023
£
19,401
2,400
1,200
23,001		 2022
£
960
2022
£
-
-
8,935
8,935

9 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 January Incoming Resources At 31
2023 resources expended December
2023
£ £ £ £
Mixed ability SEND fund - 9,900 (7,559) 2,341

The Foundation received National Lottery funding to deliver mixed ability rugby sessions targeted for adults aged 18+ who have special educational needs or a disability. The sessions are mixed gender and cater for able body people to facilitate and participate alongside.

10 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 January Incoming Resources At 31
2023 resources expended December
2023
£ £ £ £
General funds 19,058 43,841 (33,502) 29,397

THE EALING TRAILFINDERS FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023

10
Unrestricted funds
Previous year:
At 1
General funds
11
Analysis of net assets between funds
At 31 December 2023:
Current assets/(liabilities)
At 31 December 2022:
Current assets/(liabilities)		 (Continued)
January
2022
Incoming
resources
Resources
expended
At 31
December
2022
£
£
£
£
44,917
75,122
(100,981)
19,058
Unrestricted
Restricted
Total
funds
funds
2023
2023
2023
£
£
£
29,397
2,341
31,738
29,397
2,341
31,738
Unrestricted
Restricted
Total
funds
funds
2022
2022
2022
£
£
£
19,058
-
19,058
19,058
-
19,058

12 Related party transactions

There were no disclosable related party transactions during the year.