Trustees’ Annual Report for the period
From 6[th] April 2022 Period start date To 5[th] April 2023 Period end date
Charity name: Flowergate Old Chapel CIO
Charity registration number: 1191162
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | • To support the advancement of Unitarian and Free Christian beliefs in accordance with the principles of Unitarianism as defined in the constitution of the General Assembly of Unitarian and Free Christian Churches and • To benefit the residents of Whitby and the surrounding area by associating with them, local authorities and voluntary and other organisations in a common effort to advance the residents education and social welfare and providing facilities for recreation and leisure time occupation; and • The preservation and maintenance of Flowergate Old Chapel for the benefit of the inhabitants of Whitby and the general public including use for the prevention and relief of poverty and the provision of training and work space. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
• Income is derived from live giving and grants and is used for maintenance of the building, religious activities, recreation and education. • On July 18th2022 Flash Company Arts Ltd CIC (FCA) signed a licence with Flowergate Old Chapel CIO (FOCCIO), enabling it to use the building for performing arts and arts activities for the community and other activities in accordance with objects 2 and 3 of the constitution. The licensees pay the trustees an annual licence fee of £500. • The chapel re-opened for monthly services in August 2022 and these have continued throughout the year. |
| An electrical upgrade began in the autumn of 2022 and continued until February 2023. • The Sirius Minerals Foundation grant of £5,000 was matched with grants of £2,500 from the Jack Brunton Trust and the John Gregson Trust in November 2022. These have been used towards the electrical upgrade which includes the re-wiring of all circuits, additional sockets, the relocation of switches and the installation of a new heating system with wiring circuits to support it. (Scarborough Planning Department informed the trustees that listed buildings consent should not be required for hanging 6 radiant heaters from the ceiling). • Following a 3 month period in accordance with a tenancy agreement, the chapel garden rental arrangement with the owners of the adjoining cottage was terminated in January 2023 allowing FCA to extend its activities. Plans to use the outhouse by an artist in residence will become possible once an electricity supply has been extended to the rear garden and outhouse. • A Quinquennial inspection took place in February 2023 as a result of which the trustees, together with FCA, plan to put together a 5 year timetable for further capital work, the most urgent of which is the removal of the pews and levelling the floor to enable more versatile use of the building. • The trustees have met on 13 occasions throughout the year and on 4 further occasions with FCA. The AGM took place on 26th October 2022. It was attended by all trustees and 6 members. Apologies were received from 2 members. Claire Lee was elected as secretary, Neill Warhurst as treasurer and Margaret Kirk re-elected as chair. |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Throughout the year and in accordance with the charity’s purposes, the trustees have acted with regard to Charity Commission guidance on public benefit |
Additional information (optional) You may choose to include further statements where relevant about: SORP reference
| Policy on grant making | Para 1.38 | N/A |
|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | All the trustees are volunteers and Claire Lee, as lay leader of the chapel, gives her services voluntarily. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The trustees laid the foundation of their community focus by initiating a licence agreement with FCA allowing it to use the building throughout the week for community arts events and other activities. These are in their early stages while chapel refurbishment has been ongoing which has consisted of a major electrical project including new heating in addition to re- boarding the toilet floor and insulating the roof space. The building has been used by Whitby Community Choir and for the recording of local artists music both of which form part of a lively creative arts culture in Whitby. The year has been characterised by frequent meetings to take these ideas forward and to explore further grant funding for the restoration and renovation of the building. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Flowergate Old Chapel CIO are in a stable financial position at the end of the accounting period. Whilst we rely on grants and donations for the majority of income, and specifically for capital projects, day to day operating costs are low. Whist we hold £22009.00 in cash funds, this includes funds ringfenced for the electrical work due for payment after April 2023. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Some cash is held at bank to allow for day- to-day maintenance and upkeep of the building. |
| Amount of reserves held | Para 1.22 | Between £5k-£10k. |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no current concerns about the ability of Flowergate Old Chapel CIO to continue as a going concern. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by members |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Flowergate Old Chapel CIO |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1191162 |
| Charity’s principal address | Flowergate Old Chapel 1A Flowergate Whitby YO21 3BA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Margaret Kirk | Chair | From 4 September 2020 | Members of the charity | |
| Claire Lee | Secretary | From 4 September 2020 | Members of the charity | |
| Neil Swannick | From 31 March | Members of the charity | ||
| Neill Warhurst | Treasurer | From 10 December 2021 | Members of the charity | |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| The British and Foreign Unitarian Association (incorporated) |
From 4 September 2020 | |
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations Th• tnMtees d•claro that thoy hav• approv•d tho tru8te•8' rnport abov•. Slgn•d on IMhalf of th• charfty's trust••s Slgn•tsr•(•) Full nam8) P1*10 (09 S•cr•lary, Chalr, •t¢) laire Lee Margaret Kirk Chair 2 October 2023
CHARITY COMMISSION FOR ENGLINO AND WAIE5 Old Chapel CIO Receipts and payments accounts CC16a For the pwknd from To 81h rA 2022 5th April 2023 Section A Receipts and payments Unrnstrlci•d funds Rwtrkt•d funds Endowm•nt fund8 Total fund• La•¢y•af tothi rdMr•BI A1 Rècol ts Lecrfwd Wldts Trust ntsFs 1.975 165 162 7a0 Inlere&Ucash rb810 Ctynaikn)s IScAknvJgh. M KJ. FIL¢P•J. PrevlwB yr fWr8 knclud8s'FrfBnd5 of 7,877 GrBnls Ucense FeB Ifr(An HA8h ConVY Arts. FevI$ ear hicludea rden lJlli118G n7fund tr¥surnrKe fjleclfktt 12,1 11195 120 Sub lofallGross incomg lorARJ 17.746 17,746 10.308 A2 A•••t and Snv••lm•nl Ml••, ••• tablo Sub tot•1 17.148 17,716 10,306 A3 Pa m•nt• sli18h tOr, etF It)8iirgnce nJes- aalro Lo8. Bulldlrva Itet r3 and Wl Imulaikm, Prnvhw$ y•w knKludeb gu Yo• EPC BuNe 8186rv88 Eler.lrfr•l [1n F• 8Xlln 288 102 (XK Sdkorn 182 111 servk 47 Sub total 4259 A4 A•••t •nd Inv••tm•nt purehaM*, {••• t•bl•l Sub tot•1 Totalp•yments 5.259 4259 9,462 Not olrnc•lpts/(p•ym•nts) AS Trnn8f•rn b•twwn lund• Afj Calh funds la•t y•ar •nd Cash lunds thls y••r ond 12.487 12.487 12.487 12,487 Section B Statement of assets and liabilities at the end of the period Unrestrict R•stricted lunds Endowment fund• tonDar••t £ Cstegorfe5 Walls 81 Cash funds CCXX R1 accounts (SSI 211012023
Total cash funtts 22,009 Unmtrt¢t•d funds Rtrted fund Endowm•nt lund$ Det•ll8 Amd t•N¢h4•••1 (kn•rt v•lu• Dolails c•rt val Details rMfBrple Cld CIW 2 B4 A8••t• r•taln•d for th• charlty'• awn u•• Vhn ¢1 D•talls Il•trdllty r•ltsB 85 U•blllt1•8 8vJn¢d by on8 or Irust8e8 on bBhatr of 811 the Iwstees SiJnarè Prnl N*na D8t• of approv81 ill W8rhurs¢ 0211012023 CCXX P2 8(xx)unts ISSI 0211012023