ANNUAL REPORT & FINANCIAL STATEMENTS Hackney Youth Orchestras Trust Charitable Incorporated Organisa Charty Number 59 for the Year1° April 2021 March 2022 HACKNEYOUT -ORCHES Tfi;k Hackney Youth Orchestras Tnjsl Charttable Incorporated Organisation Charity Number 1191159 Annual Report & Financial Statements for the yearApril 2021 to March 2022 Hackney Youth Orchestras Trust Charitable Incorporated Organisation Charity Number 1191159 Annual Report & Financial Statements for the year April 2021 to March 2022 ## **Annual Report & Financial Statements for the year April 2021 to March 2022** |**CONTENTS**|| |---|---| ||**Page**| |Charity Information|**4**| |Chair’s Report|**4**| |Report of the Trustees|**5**| |Statement of Financial Activities|**7**| |Balance Sheet|**8**| |Notes to the Financial Statements|**9**| Registered Charity No. 1191159 Page 3 Hackney Youth Orchestras Trust Charitable Incorporated Organisation Charity Number 1191159 Annual Report & Financial Statements for the year April 2021 to March 2022 ## **CHARITY INFORMATION** CHARITY REGISTRATION NUMBER 1191159 MANAGEMENT COMMITTEE TRUSTEES ## **Trustees:** Christopher Lane Chair to 6 February 2022 Rachel Dollimore Chair from 7 February 2022 Joe Vaitilingam Treasurer Susan Barber David McCarthy Elizabeth Routhorn Rebecca Sharkey Simon Stephens Sharon Sullivan REGISTERED OFFICE 25 Harcombe Road London N16 0RX The trustees present their report together with the financial statements of the charity for the year ending 31 March 2022. The financial statements comply with the Charities Act 2011, and _Accounting and Reporting by Charities: Statement of Recommended Practice_ applicable to charities. ## **Chair’s Report** Having established a Charitable Incorporated Organisation (CIO) in 2020-21, Hackney Youth Orchestras Trust (HYOT) continued to operate through the Unincorporated Trust registered charity number 1013051 throughout the duration of the 2021-22 financial year. As operations had not transferred in the year under review, the accounts presented here involve no income or expenditure. In addition, while the CIO does have trustees associated with it, it does not have any staff. For information about Hackney Youth Orchestras Trust (HYOT)’s activities, and how we created public benefit in the 2021-22 financial year, please see the annual report for Charity number 1013051, which will be published on our website. During this period trustees have continued preparing to transfer the assets from the Unincorporated Trust to the CIO in the following financial year. Rachel Dollimore - Chair of Trustees Registered Charity No. 1191159 Page 4 Hackney Youth Orchestras Trust Charitable Incorporated Organisation Charity Number 1191159 Annual Report & Financial Statements for the year April 2021 to March 2022 ## **REPORT OF THE TRUSTEES** ## **Charitable objects** To promote, improve, develop and maintain public education in music, especially among young people between the ages of 6–21 years, through coaching, ensemble playing and public performance of music of the highest standard. ## **Public benefit** The trustees of Hackney Youth Orchestras Trust have regard to the Charity Commission guidance on public benefit. All trustees have read the guidance, and the guidance has been considered when undertaking the charity’s work in planning the activities for the year. The trustees reviewed the guidance at their trustee meetings over the course of the year. All of HYOT’s activities carrying out the charity’s purposes for the public benefit for the year under review have continued to be delivered through the unincorporated charity (Charity number 1013051). For information about HYOT’s unincorporated charity (1013051) and its activities carrying out the charity’s purposes for the public benefit, please see the annual report for the unincorporated charity 1013051, which will be published on the Charity’s website. ## **Financial review and results** The trustees report zero accounts for charity number 1191159 on operations for the year under review because the financial operations continue to take place through the unincorporated charity 1013051. For information about HYOT’s unincorporated charity (1013051) and its financial review and results for the year in review, please see the annual report for the unincorporated charity 1013051, which will be published on the Charity’s website. HYOT's Financial Policy and Procedures document is reviewed annually and was last reviewed at the Trustees' meeting on 28 January 2023. ## **Policies and procedures** For information about HYOT’s policies and procedures please see the annual report for the unincorporated charity (1013051), which will be published on the Charity’s website. HYOT will adopt the policies and procedures of the unincorporated charity (1013051) for the CIO charity number 1191159. ## **STRUCTURE, GOVERNANCE & MANAGEMENT** ## **Governing Document** Hackney Youth Orchestras Trust CIO was established by adopting the Constitution of a Charitable Incorporated Organisation (‘Foundation’ model constitution) and was registered in England & Wales on 4 September 2020 as registered charity number 1191159. ## **Charity / Organisation** The management committee consists of 9 trustees who undertake continuing development activities relating to managing a charitable organisation e.g. by attending training sessions organised by Hackney Council for Voluntary Service (HCVS) and other charity trainers. ## **Appointment of trustees** Prospective trustees are appointed through a process of advertising, both through local community networks, internally to reach parents and carers and through regional and national web-based channels. Selection of applicants is made by a panel of existing trustees against formal selection criteria, which are reviewed Registered Charity No. 1191159 Page 5 Hackney Youth Orchestras Trust Charitable Incorporated Organisation Charity Number 1191159 Annual Report & Financial Statements for the year April 2021 to March 2022 annually. There are no reserved trustee positions. The formal positions of chair, secretary and treasurer are elected by the trustees’ board. Other trustees take on specific specialist roles e.g. fundraising and the coordination of restricted funds. ## **Trustees induction & training** New trustees undergo an orientation to brief them on: their legal obligations under charity and company law, the Charity Commission guidance on public benefit, and inform them of the content of the Memorandum and Articles of Association, the committee and decision-making processes, the business plan and recent financial performance of the Charity. During the induction activity they meet key staff and other trustees. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role. ## **Related parties and cooperation with other organisations.** Please see the annual report for the unincorporated charity 1013051, which will be published on the Charity’s website. ## **Statement of trustees' responsibilities** Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its results for that period. In preparing those financial statements the trustees are required to: - Select suitable accounting policies and then apply them consistently - Make judgements and estimates that are reasonable and prudent - State whether the policies adopted are in accordance with the Charities SORP and with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements; and - Prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time, the financial position of the charity and to enable them to ensure that the financial statements comply with relevant law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities. ## **Review and results** The trustees report zero accounts on operations for the year under review. Approved by the trustees on 28 January 2023 and signed on their behalf by .......................………………………………….. Chris Lane - Trustee ...................…………………………………….. Rachel Dollimore - Trustee Registered Charity No. 1191159 Page 6 Hackney Youth Orchestras Trust Charitable Incorporated Organisation Charity Number 1191159 Annual Report & Financial Statements for the year April 2021 to March 2022 ## **HACKNEY YOUTH ORCHESTRAS TRUST** ## **Statement of financial activities (incorporating an income and expenditure account)** ## **For the year ended 31 March 2022** |**INCOMING RESOURCES**
**Total Incoming Resources**
**RESOURCES EXPENDED**
**Total Resources Expended**
**Net (outgoing) / incoming resources for the year**
Balance brought forward 31 March 2021
**Balance carried forward at 31 March 2022**|**Unrestricted**
**Funds**
£
**0**
**Unrestricted**
**Funds**
**£**
**0**
0
0
**0**|**Restricted**
**Funds**|**2022**
**Total**
**Funds**|**2021**
**Total**
**Funds**| |---|---|---|---|---| |||£
**0**|£
**0**|£| |||||**0**| |||||| |||**Restricted**
**Funds**|**2022**
**Total**
**Funds**|**2021**
**Total**
**Funds**| |||**£**
**0**
0
0
**0**|**£**
**0**
0
0
**0**|**£**| |||||**0**| |||||0
0| |||||**0**| Registered Charity No. 1191159 Page 7 Hackney Youth Orchestras Trust Charitable Incorporated Organisation Charity Number 1191159 Annual Report & Financial Statements for the year April 2021 to March 2022 ## **HACKNEY YOUTH ORCHESTRAS TRUST** ## **BALANCE SHEET AS AT 31 MARCH 2022** |Fixed assets
Current assets
Debtors
Cash at bank and in hand
**Liabilities:**amounts falling due within one year
Net current assets
Net assets
Unrestricted income funds:
General
Designated
Restricted funds:|**2022**
**£**
0
0
0
0
0
0
0
0
0
0
0
**0**|**2021**
**£**
0
0
0
0| |---|---|---| |||0
0| |||0
0| |||0
0
0| |||**0**| Approved by the trustees on 28 January 2023 and signed on their behalf by …..................................................................... Chris Lane - Trustee ....................……………………………………. Rachel Dollimore - Trustee Registered Charity No. 1191159 Page 8 Hackney Youth Orchestras Trust Charitable Incorporated Organisation Charity Number 1191159 Annual Report & Financial Statements for the year April 2021 to March 2022 ## **HACKNEY YOUTH ORCHESTRAS TRUST** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022** ## 1. **ACCOUNTING POLICIES** ## **Basis of preparation of Financial Statements** The financial statements are prepared under the historic cost convention and include the result of the charity’s operation which is described in the Trustees’ Report and all of which are continuing. The accounts have been prepared in accordance with the Statement of Recommended Practice – Accounting and Reporting by Charities. The charity has taken advantage of the exemption of Financial Reporting Standard No 1 from the requirement to produce a cash flow statement on the grounds that it qualifies as a small charity. ## **Incoming resources** Revenue grants are credited on the earlier date of when they are received or when they are receivable, unless they relate to a specific future period, in which case they are included on the Balance sheet as deferred income to be recognised in the future accounting period. Grants received for specific purposes are accounted for as restricted funds in the Statement of Financial Activities. ## **Restricted funds** Restricted funds are to be used for specific purposes as laid down by the donors. Expenditure, which meets these criteria, is identified to the fund, together with a fair allocation of management and support costs. ## **Unrestricted funds** Unrestricted funds are donations and other incomes received or generated for the objects of the charity without further specified purpose and are available for general funds. ## **Designated funds** Designated funds are unrestricted funds earmarked by the Trustees / Management Committee for particular purposes. ## **Investment income** Credit is taken for interest when the interest falls due for payment. ## **2. REMUNERATION OF TRUSTEES** The trustees did not receive any remuneration in the year (2021-22 none). ## **3. OUTSTANDING GUARANTEES AND DEBTS** The CIO had no outstanding guarantees to third parties nor any debts secured on the assets of the CIO. Registered Charity No. 1191159 Page 9