## Western Sahara Support Group - **Purpose of meeting AGM Trustees present Date/time**  Review actions and agree Andy Pitts (Chair), Clare Pitts, Mel Pettyfer, Jack O’Neill, , **12.10.22** previous minutes **15.6.22** Seneda Nassir Ali **6.30pm** - Project update and phase 3 plan Also present : Kate O’Neill,Dave Aulton, - Finance overview MP/AP - Fundraising and next steps Apologies : Owen Cooper, Kathryn Billington, Julie Marshall,  Political campaign in UK  AOB Meeting held via Zoom. Agenda circulated to all trustees and additional interested parties. ## **Agenda items:** - **Agenda items: Discussion Actions**  Minutes updated Minutes from last meeting had been circulated  Minutes 15.6.22 agreed 15.6.22  |Minutes from last meeting had been circulated||Minutes 15.6.22 agreed| |---|---|---| |||Discussion round practically of setting| |
Actions from 15.6.22 below to be reviewed||up group FB account to advertise| |1.Seneda will update the existing Standing order||things for sale. Agreed too complicated| |form to share at events and with people.||and that if we had items Clare would| |2. David and Kate will compose a letter to||approach AH who has an account which| |supporters approaching people about possibly||she uses to sell small items.| |donating the Government Utility donation as a||Decided given harsh economic climate| |windfall.||that it was not appropriate to approach| |3. Julie is willing to contribute funds raised from||people regarding their gov utility| |further items from her house sale. Needs a||donation.| |volunteer to support with putting things on||Link via email circulated by Seneda to| |Facebook etc . Clare Kate and Katie volunteered to||enable trustees to share and access| |support with this. Clare to ask Ad if she can help||documents and info.| |with Facebook market place
Julie will liaise with Kate and Katie for hands on
support .
4. Jack will add info re the charity e bay page and||Seneda will look into tidying up and
aligning website name and name of
charity to increase number of hits and
improve ease of access..| 1 ## Western Sahara Support Group **----- Start of picture text -----**
we can signpost people to this if selling on e bay
Jack and Mel will liaise to set this up.
5.Seneda to set drop box up to enable easy
sharing of info.
 Project update  Fatimatu has been sharing regular photos Feedback and question session by FB.
and phase 3 plan and videos of the relocation process. Large  They are in a position to start sowing
digging machines have been used to clear and planting both in the polytunnel and
and secure the well alongside hard physical the outside area within 2 weeks.
labour.  All equipment has now be resited to
 They have purchased a water pump (big Laayoune camp.
agricultural one that converts salts into  The well is ready and provides water
minerals useful to plants), seeds, seed trays, for the project so we no longer need to
compost and tractor hired to ‘stir’ the soil find the funds to buy in. Irrigation
have been purchased. Also water pipes for system in place. Ground composted
drip and pivot watering, nets to protect and ‘stirred’.

some outside plants. Tomatoes, turnips, FB is looking at more effective ways to
onion, beetroot, cucumber, sweet pepper, distribute the produce. There was some
parsley, coriander, lettuce, mint. wastage last year a it wasn’t collected
 Danielle from Sandblast Arts is visiting the on tie as had been intended. The
camps in October. We have arranged for her Polisario still owed the project money
to meet up with Fatimatu and to produce a from last year.
short video for us.  Distribution :
 Fatimatu has been speaking with Oxfam to 1.There is a neighbouring project and
try and get them to purchase and then the woman who oversees it links with
distribute produce. the WFP (World Food Programme) and
 Latest video from Fatimatu showing where FB will meet with her.
the project is up to will be shared at the The 2.FB discussing with Oxfam,
Big Ramble. 3. project called Sierra which has
bought and distributed food for schools
in the camps.
4. final option of using a merchant in
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2 ## Western Sahara Support Group **----- Start of picture text -----**
Tindouf who then sells produce back to
the camps(this is very much the last
option)

The project has sufficient money to
start this years growing .They might
need some money to cover cost of
wages for 5 people (btw 100 -150 euros
per person per month depending on
job).The aim is that the project covers
this wage cost once produce is sold.
 One of the trustees now has a starling
bank account and this could be used to
avoid the cost of currency conversion
charges when transferring funds to the
bank in Tindouf(Santander charge for
every transaction.)
 Finance update See table below
Trustees in agreement we should look at Big Next year a small steering group will be used
 Fundraising and Ramble 3 next year. to organise. We have already had expressions
next steps of interest to be involved.
 Political campaign  Beccy Allen has made contact from Western
in UK Sahara Campaign. Aim to link up
organisations : Western Sahara Campaign
,Sandblast, Olive Branch, Ad Dahla (spl?)
and ourselves. Andy produced and shared a short

Joint working around endorsements, introductory video and send to the event.
lobbying, human rights, projects to improve Kate O. suggested other people should be
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3 ## Western Sahara Support Group **----- Start of picture text -----**
quality of life, legal challenges and involved in attending and moving things
campaigns. Aim to be less London centric. forwards so as to share out responsibilities.
 Proposed joint annual event .This year 29 [th] Seneda might be in London and will try to
Oct 2022 in London. Asked if we could attend.
attend (AP is away). Option of sending a
video outlining who we are and what we do
to
 Trustees/supporter
s
 AOB TBR 3 ?
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Minutes taken by: Clare Pitts Chair Andy Pitts Trustee **----- Start of picture text -----**
Information to Trustees YEAR 2 22.9.21- 30.9.22 FINAL
VERSION
Activity/Item Income Item Expenditu End accounted
re date
Balance 388.24
carried over
Music night 2161.0 Fatimatu water/wages 550 24.9.21
7
The Big 3935 Fatimatu water/wages 606.89 27.10.2
Ramble 2022 1
Belfast 591.61 Fatimatu water/wages 723.95 2.11.21
fundraiser
Peace walk 240 Fatimatu water/wages 1033.36 1.12.21
Unicorn 5050 Fatimatu water/wages 674.62 4.1.22
Donations 14543 Fatimatu water/wages 602.09 18.1.22
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4 ## Western Sahara Support Group **----- Start of picture text -----**
Gift Aid 2914.5 TBR Refund 20
0
Pay pal 2300.8 Installment 1 3460.64 3.2.22
1
Standing 640 Installment 2 4368.56 23.2.22
orders
Julie/Alice 765 YHA deposit 464 2.3.22
fundraiser
Installment 3 5201.49 26.3.22
Fatimatu wages 536.69 19.4.22
Clearing well 3122.59 19.5.22
YHA final @40 places 1581 3.8.22
Coach Belle Vue 450 3.8.22
Phase 3 8650.11 4.8.22
TOTAL 33529. 32025.92
23
BALANCE 1503.3
30.9.22 1
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