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2023-04-30-accounts

London City Singers Annual Report 2022-23

London City Singers Annual Report 2022-23

1. INTRODUCTORY NOTE ............................................................................................................ 1
2. CHORUS COORDINATOR’S REPORT ......................................................................................... 2
3. MEMBERSHIP .......................................................................................................................... 4
4. EVENTS AND COMMUNICATIONS ............................................................................................ 5
5. MUSIC TEAM REPORT .............................................................................................................. 6
6. MUSIC EDUCATION REPORT .................................................................................................... 8
7. CHARITABLE OVERSIGHT ......................................................................................................... 9
8. FINANCIAL REPORT AND PLAN 2022-25 ................................................................................... 11

1. Introductory Note

London City Singers (“LCS”) is a Charitable Incorporated Organisation (“CIO”). Its charity number is 1191118 and its company number is CE023771. LCS was originally set up as an unincorporated organisation in 2007 before it was converted into a charity in September 2020.

LCS is governed by its constitution which describes the charitable aims, how the chorus elects the trustees, the powers and duties of the trustees and how members are involved in the governance of the charity and chorus.

The CIO is run by the Board of Trustees. The trustees at the end of this year were:

Chorus Coordinator Julia Blyth Secretary Lan O’Connor Finance Catherine Phillipson Membership Ruth Marr Events & Communications Aurelie Gandour

In addition, the Music Director, Simon Arnott, is invited to attend all the trustee meetings but does not have a vote.

London City Singers – Charity No 1191118

Annual Report 2022-23

page 1

2. Chorus Coordinator’s Report

Julia is the bass section lead and sings in chorus with LCS and in quartet with Horizon.

It’s been another busy year in the life of LCS. Looking back, in fact, it has very much felt like the start of a new era, where we are finally out of the shadow of Covid and Zoom rehearsing, and changing our allegiance from the rather distant mother of Sweet Adelines - whose values, although in a phase of development of their own, did not chime particularly well with ours - to the much more LCS vibes of LABBS. This was decided almost unanimously by our membership, which made us feel very unified in our task for the year - get better and better and introduce ourselves to our new friends with a bang that they’ll never forget!

But to do that we needed to grow, and our membership and music team have been amazing this year at recruiting lots of new members to LCS, who have settled in like old friends (well, some of them are old friends - delighted to welcome back some members who clearly could never forget us! We are after all extremely charming). It’s a credit to new members’ hard work and enthusiasm, and the existing members for being so welcoming and inclusive, that we’re 26% bigger than we were last year. Our retention rate from open evenings has been superb, so thank you to all of you, old-timers and newbies alike!

But just because we left Sweet Adelines didn’t mean we didn’t get a chance to compete this year. Taking our Beyonceshop to Spain, to win silver medals, was a dreamy weekend, a great way to bond the chorus and sharpen up our performance. Thanks to some excellent work by our treasurer, we were able to subside part of the trip and offer assistance to people who may have needed it, so nobody felt excluded from our activities on a financial basis. We worked so hard to get our show so polished, and that came through in both official and audience feedback - I cannot wait to take our Sandcastles to LABBS and render them speechless, to be frank. Special shout-out to our mascot/deputy director Seren for bringing us luck (and thanks to Simon and Emma for juggling parental duties and top MD/baritoning!)

Along with expanding our chorus and bossing it in Spain, we will now be appointing a Diversity, Equity, Inclusion and Belonging representative on committee, to help us in our ongoing task to be the most inclusive and welcoming chorus we can be. We’ve also moved into our new rehearsal space in Pimlico - now feeling very much at home there, and I’m grateful to all of our members for acclimatising to this new location with no fuss. We held an amazing double-header concert at Christmas with Meantime, and we have a summer concert to look forward to. We’ve been able to get everyone who wanted it one-to-one coaching with Rob Mance, who has confirmed that we have improved no end in our singing, we’ve had a great retreat including an amazing potluck dinner - so many talented chefs among us! - and we have found redemption in the Way of the Cup. Who would have thought a simple coffee cup could make us - manifesting this now - 80%+ scorers...!

London City Singers – Charity No 1191118

Annual Report 2022-23

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So onwards and upwards into the next year, which will be another exciting one for LCS. I’d like to personally thank everyone who has been on the committee and music team while I have been coord for the last two years, and Charl my former co-coord who sadly had to leave us in January, for all the hard work and dedication going into running LCS so seamlessly to make Tuesday nights a fun, educational and emotionally nourishing time - and thanks for putting up with my general scattiness and verbosity!

Yours in Beyonceshop and in 14G,

Julia

London City Singers – Charity No 1191118

Annual Report 2022-23

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3. Membership

Currently the chorus has 29 active members and 1 musical director. We are composed of 9 basses, 8 baritones, 8 leads and 4 tenors.

This means we are in the mid- size chorus category in Labbs. The next category up starts at 45 members.

Leavers

Sadly this year we said goodbye to Charl, Julia M, and Bethany. We also bid adieu to Cat as she went on maternity leave.

We have 2 members currently taking a leave of absence: Heather and Rachel.

Joiners

This year we welcomed back 4 members who all left to have children: Emma A, Emma O, Cat and Sarah T. It’s been great having you back! It has also been mentioned that having a matinee concert really helped people with children to come and support LCS and to then feel ready to rejoin.

We have also welcomed 6 new members to the chorus: Caecilia, Pam, Ruth, Emma C, Ollie and Jennie. We’ve loved getting to know you and we hope you are still enjoying yourself.

We also have some prospective members who are very keen to join but waiting to be able to commit fully before they come for their audition which proves how well the chorus is showing the level of commitment that is needed to join.

Thankyous and Recruitment

Thank you to the music team for supporting all our new and returning members through the audition process, and to the rest of the chorus for being fantastically welcoming and supportive during rehearsals.

Thank you to everyone for filling in your attendance and informing me of your absences; it makes the chorus run much more smoothly.

We are currently looking at recruiting basses before we can recruit other voice parts to ensure good balance. If you know of anyone who might be interested, let me know, and spread the word!

Ruth Marr Membership Coordinator 6th June 2023

Ruth

London City Singers – Charity No 1191118

Annual Report 2022-23

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4. Events and Communications

The Events and Communications role was handed over from Bethany Southworth to Aurélie Gandour during the year. Aurélie is supported by Devi Joshi, Jenny Lycett, Lan O’Connor, Mariane Lingley, Sarah Palframan and numerous other people.

Aurélie is lead section leader and also sings with Endeavour chorus and the quartets Horizon and Peridot. She's a doctoral researcher in Ethnomusicology at SOAS University of London and the new Director of Diversity, Equity, Inclusion and Belonging for BABS.

Lots of events this year – none of which would have happened without the hard work of all team members and of the committee. Many people put in huge amounts of work to book things, chase up payments, and overall making sure that what needed to happen happened with as little friction as possible. Many thanks in particular to Julia and CatherineBass for all their hard work!

A little recap of all the events we’ve had since last AGM:

And a little social media roundup (if you’re not already following us on all socials… what are you waiting for?!):

A big shoutout to Mariane for all her work on our website and Harmony Site!

Aurélie

London City Singers – Charity No 1191118

Annual Report 2022-23

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5. Music Team Report

Simon Arnott is our Music Director. Simon studied Music at Bristol University, focusing on performance and composition, and is now a Deputy Director of Music in an independent school in south west London. Simon has been performing barbershop since starting in school and sings with the quartet, Trailblazers. He currently directs Meantime Chorus and London City Singers, creating many custom arrangements for these and other groups. He also runs workshops for the British Association of Barbershop Singers and Sweet Adelines International.

Sophie Sanctuary is the Assistant Musical Director. She has a music degree from Bristol University and now works as a primary school teacher. She also sings with current European champion quartet Avalon, and current BinH quartet champions Met44.

Jenny Lycett is the Director for Performance. Jenny has been with the chorus since its inception in 2007 and has specialised in choreography and performance. She works as a management trainer and has a background in learning and development.

Katherine Aston is the Director for Vocal Pedagogy. She has a PhD in Education, a Masters in Teaching and in her PGCE specialised in Higher Education.

This year’s Section Leaders were:

Tenor Mariane Lingley Lead Aurelie Gandour Baritone Hazel Peck Bass Julia Blyth

This group makes up the Music Team, which is the group that the Trustees have tasked with ensuring that our music is of the right standard and nature to support our Objects. Catherine Phillipson is the Music Secretary and trustee representative on the music team.

In the last year, London City Singers have had great musical success in promoting our own brand of barbershop to the wider public and educating about the style. One major musical decision for the chorus was moving from Sweet Adeline’s International to The Ladies Association of British Barbershop Singers. One of the most important musical reasons was greater freedom of music choice in competition and a strong education offering from the organisation.

For the first time, we performed a matinee as well as an evening show at Christmas. Singing with Meantime Chorus using both traditional accompanied carols and new a cappella arrangements was a highlight; it was wonderful to do this concert again after the lockdown years without it.

Our yearly retreat weekend with Rob Mance was an excellent educational experience, enhanced by the chorus funded 1:1 vocal lessons throughout the week. As always, the education provided helped advance the knowledge of the singers greatly to improve the performance of the chorus. We are able

London City Singers – Charity No 1191118

Annual Report 2022-23

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to take this knowledge and spread it throughout the barbershop and choral communities through concerts and education sessions.

Both our Musical Director and newly appointed Assistant Musical Director have given educational talks at a variety of events, including BABS QuartetCon, LABBS Harmony College and BABS Sing 2023 Convention.

To bridge the gap between our annual contest dates moving from May to October due to the change in organisation, we attended the Spanish Association of Barbershop Singers convention and took part in the International Chorus Contest. We achieved a high score and great praise from the audience, bringing new arrangements to the barbershop style; this culminated in winning the silver medal.

We continue to strive for excellence in singing and helping to educate others in the style of barbershop.

Simon

London City Singers – Charity No 1191118

Annual Report 2022-23

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6. Music Education Report

Catherine Phillipson is the Music Secretary. Catherine is actively working to promote treble-range harmony brigading in the UK. She sings bass with LCS and lead in mixed-range harmony brigades.

The Music Education budget was established during the year in order to support our charity’s educational objectives.

The budget is to be used by the trustees under guidance from the Music Team, and it aims to give the chorus and individual chorus members a broader, deeper education in barbershop singing and vocal pedagogy than they can get from the standard activities of chorus rehearsals, retreat and convention.

The budget can be used for (but is not restricted to):

The budget is funded by our Gift Aid reclaims and this year it has also benefited from £650 of donations from individual chorus members.

This year we spent £2,480 on music education and paid for:

The Trustees were also very happy to be able to use the charity’s reserves to offer staged payments to non-chorus members attending LABBS Harmony College. This offer carried no financial risk to the chorus as the advances were completely covered by the college’s cancellation terms, and we plan to offer this again in the future if necessary.

Going forward, we are developing strong links with both LABBS and BABS educational teams and we look forward to encouraging more chorus members to take part in their activities. We are also targeting more coaching for both the chorus and individuals, particularly with leading US coaches who are already planning visits to the UK

Catherine

London City Singers – Charity No 1191118

Annual Report 2022-23

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7. Charitable Oversight

Julia is the trustee in charge of oversight of our charitable activities. Julia is the bass section lead and sings in chorus with LCS and in quartet with Horizon.

In this role, I am asked to scrutinise all of our activities and ask the following questions:

Are our activities consistent with our charitable objectives?

This year, London City Singers has concentrated its efforts on reaching into wider communities both within and outwith barbershop music. We have left the more constricting confines of the Sweet Adelines International organisation, and joined LABBS, which has enabled us to forge ties with a wider range of people nationally. Members of LCS have been involved at a committee level in initial moves to blend together various barbershop societies into a more cohesive whole, which will in turn leave us able to expand our educational reach.

We have concentrated on inclusivity this year, amending language in our constitution to make it less constricted by outdated gender norms. We are appointing a new trustee responsible for Diversity, Equity, Inclusivity and Belonging, who will be working hard in communicating our objectives to a wider community. We are proud to be a fully inclusive high-voice choir, with no barriers to entry other than the need to bring core musical skills and a determination to learn.

How have our activities benefited the wider public?

We have concentrated this year on expanding our membership, by holding free and open rehearsal education sessions. These have been vital in communicating our version of modern barbershop and vocal pedagogy to the wider public. We have had excellent uptake on these sessions. We have expanded our social media to reach more people. We have also moved rehearsal venues to one which is larger and more accessible by public transport.

Are our activities sufficiently educational?

We have this year appointed a new music team secretary, who has worked with the treasurer to ensure that we have a robust music education budget that we haven’t previously been able to access. As a result, we have been able to provide free one-to-one world-class coaching to all our members. We have enabled bursaries for members and non-members to attend educational sessions such as Harmony College. We have kept our online activities, both performances and educational materials, freely available.

Have we ensured our membership fees are not a barrier to participation?

We work on a system of pay-as-you-can donations for participation, rather than a set membership fee. We have a suggested amount that members donate per month, but they are free to donate more or less as they wish depending on their financial situation. We have been able to subside many costs

London City Singers – Charity No 1191118

Annual Report 2022-23

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incurred by taking part in events such as the Spanish Association of Barbershop convention in Spain. We continue to ensure that cost will never be a barrier to participation in LCS.

The trustees agree that we have fulfilled our charitable objectives this year.

Julia

London City Singers – Charity No 1191118

Annual Report 2022-23

page 10

8. Financial Report and Plan 2022-25

Catherine Phillipson is the trustee in charge of Finances.

We switched to having a paid MD just as Covid happened, so this is the first full year that we have paid for both an MD and a rehearsal venue as well as an in-person retreat and convention. We had saved quite a bit of money over the last three years, including our initial Gift Aid reclaim, and even though we had been able to do very little fundraising, we went into the year with reserves (above the money required for cash flow) of around £10,000. Here is how we are shaping the chorus budget going forward, allocating our three different sources of income to specific chorus activities, and how we are planning to use some of those reserves.

1. Core Activities. The members' monthly donations are allocated to cover the “core” chorus activities, which are the rehearsal venue, MD costs, music, retreat and convention tickets. This year this comes to £14,635. Almost all these costs are fixed and so if we get more members they don’t increase very much. However our core income is directly proportional to the number of members, which is targeted to increase now that we have joined LABBS. We are using the reserves to support this in the short term as the trustees have committed to rebuilding and growing membership numbers.

2. Music Education. We are now receiving over £2,500 per year Gift Aid, and the plan is to use this, together with any one-off donations received, to form our music education budget. This budget is indicative and could be flexible if the Music Team require it. Music education can include personal or group coaching, attending barbershop education events and training. Music education does not always align well to financial years, so unused music education budget can be carried forward to the next financial year. The trustees may also decide to use some of this money to reduce additional costs for some or all of the members.

3. Reducing Additional Costs. Any additional fund raising will allow us to subsidise some of the costs of retreat and convention, to reduce the number of times we have to ask members for more money to cover a particular event. Because we will have two conventions in calendar year 2023 (although in different chorus FY's), we have allocated up to £2,000 of reserves to subsidise these costs where appropriate. Going forward we are intending to do more fundraising in order to cover these costs in a sustainable way.

London City Singers – Charity No 1191118

Annual Report 2022-23

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THAee YEAR PW4 2022.2025 y J)22. 123 102>Apr24 OUDGET ACTUAL xIi• SURPLVS OR LOSS KEY MEfRIC Grnw to 32 1£3.420) Grow to 36 117511 1£6.3151 113.6091 EXPENDITURE MDcosts Maln rehearsal Ver Muslc sheets and tracks CorI￿ntIon Retreat Misc. core admin costs £4,8 E4.375 £i.L £2.160 £2,3 £s É4,220 E4.2C(I £765 £2,042 E2,321 £613 £5,tk £S.2(X) £5.625 £1.4( £1.2 2.7rxi £2,5 £2, £7LX) S135 £631 £14,16L £545 £17.LkXI £567 £14785 553 perffmtrer Athjltional toacN WeekeTrJ da￿ with other coaches11 Rehearsals wlth other coaches Personal/small Eroup coachl Sectionals venues Muslc ed￿tIon Quartet supp¥t {toathl￿, tr18adl￿) 0￿reaCh artIv[￿eS Eo £0 £i.c £250 £1,750 £250 £750 £3 £2 EO £iso El.OSO £0 El,726 £5L £350 £i.(x £522 £145 Totsl mltsk •thK•tk pei menltyer £2.2 E92 £42SO £154 E95 £143 LABBS TraI￿ltI￿ pa￿nert I￿￿-offI CoDventioD 4c£om paid for by t￿ruS Retreat attom paid f￿ ty c￿￿U5 Drtss deFrf)Sit ￿lur￿l2023 only) El,( É2,7 Éi,1 E40 £3,L É2,8rt1 £750 £1.7CX) Éo £3.9tM7 £163 £3.550 £118 $50 £75 per nn%fyer £194 TOTAL AcfuALIpLANNED EXPENorruRE per nnthr 1.235 £21,681 ÉS￿3 24,850 £828 £24585 £782 London City Singers- ChfJrNty No 1191118 AnnufJl Report 2022-23 puge 12
THREE YEAR PLAN 2022-2025 May 2022- April 23 May 2023-Apr 24 May 2024-Apr 25
BUDGET ACTUAL
INCOME
Core Income
MembershipFees £10,600 £10,673 £14,400 £16,320
Prospective Members Fees £220
Total core income £10,600 £10,893 £14,400 £16,320
Charity-related Income
Gift Aid £2,620 £4,157 £2,880 £3,264
Other donations £0 £650 £0 £0
Total charity-related income £2,620 £4,807 £2,880 £3,264
Additional Fundraising
Concerts ~~VERYIM~~ ~~PORTANT~~ £1,000 £1,963 £2,500 £3,000
Gigs £350 £350 £1,000 £2,000
EasyFundRaising £250 £86 £500 £750
Brandedgoods £100 £0 £150 £500
Internet music sales £0 -£27 £0 £0
Total additional fundraising £1,700 £2,372 £4,150 £6,250
TOTAL ACTUAL/FORECAST INCOME £14,920 £18,072 £21,430 £25,834
Total Surplus/Shortfall (£6,315) (£3,609) (£3,420) (£751)

Catherine

London City Singers – Charity No 1191118

Annual Report 2022-23

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CHARITY COMIAISSION FOR ING1A￿l ANO WAIES Recelpts and payments accounts CC16a For th• p•rbod Sectlon A Recelpts and payments Unr•strlct•d lund8 Rèstrlcted nds Endowmont funds fvnd• Lasty•ar AI RK•l ts 10.67J S¢• totlfGmsslneome ttr 1&072 A2A••t and In¥tstm•nt toe•l 11.072 1&ts72 A3 IIXT Rètrw c¢418 Rètr￿ Co￿th4 C￿18 1.687 %yc.c<Jrè éxpeffté8 581 511 1.728 145 145 17 C￿18 SI￿ total A4 A•s•t and In¥•strn•nt purcha￿. IM• tabl•l tot•1 21,681 14•1 ofr•¢•lptsOp8ym•nts) A5Tr*nsf•rA b•tw••n fund• A6 Cxh fund• lttt y•¥ •nd C•sh fimds thlg y••r •nd J,110 3,610 14.319 14,389 10,7 10,780 London City Singers- ChfJrNty No 1191118 AnnufJl Report 2022-23 puge 14

Section B Statement of assets and liabilities at the end of the period

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories Details Unrestricted
funds		 Restricted
funds		 Endowment
funds
to nearest £ to nearest £ to nearest £
B1 Cash funds - - -
- - -
- - -
Total cash funds 10,780 - -
(agree balances with receipts and payments
account(s))		 OK OK
Unrestricted
funds		 Restricted
funds		 Endowment
funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B3 Investment assets - -
- -
- -
- -
- -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B4 Assets retained for the
charity’s own use		 - -
- -
- -
- -
- -
- -
- -
- -
- -
Details Fund to which
liability relates		 Amount due
(optional)		 When due
(optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name Date of
approval
Catherine Phillipson Catherine Phillipson 06-Jun-23
Julia Blyth Julia Blyth 06-Jun-23

London City Singers – Charity No 1191118

Annual Report 2022-23

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