Trustees Annual Report and Financial report for the period
01/09/2020 To 31st March 2021
Charity name: The Port Men in Sheds
Charity number: 1191097
Objectives and Activities.
(A summary of the purposes of the charity as set out in its governing document).
‘The Port Men in Sheds’ provides an opportunity for social interaction, it offers a wide range of practical activities including woodwork, IT, games room and Gym, all under one roof. Much of our time is spent supporting community projects for schools, hospitals and care homes etc. But if people just want a coffee and a chat, we are open five days a week and will always be ready to listen.
(A summary of the main activities in relation to those purposes for the public benefit).
For the public benefit, to promote social inclusion and relieve the needs of those affected by social isolation or loneliness which includes people impacted by retirement, unemployment, bereavement, old age, disability or ill health (mental or physical).
This is achieved by encouraging people over 18 and particularly older men, to talk about their concerns and experiences around their health issues and by providing facilities where they can meet and undertake such activities as woodwork, metalwork, craft, creative and recreational activities, and learning and sharing new skills in support of others in the group and in the
community. This includes involvement with and supporting community projects and working with other charities and voluntary organizations.
‘The Port Men in Sheds’ facility (a large industrial unit) is in Ellesmere Port and is open to people in all surrounding areas.
The Trustees are focused on delivering public benefit through the services they offer and have full regard to the guidance issued by the Charity Commission in this respect. The various resources of the charity are directed purely at supporting these public benefit objectives. The principal resources allocated are primarily costs associated with operating our large industrial unit with all the associated lease, utilities and consumable material costs.
There are no staff so do not have staff costs. Trustees and Volunteers receive no payments with the exception of reasonable modest expenses reimbursement which is fully documented.
Trustees and volunteers receive no other benefits as a result of their role.
This is the first annual report to the charity commission and only covers a 6-month period. As a result, the activities covered in this reporting period are focused on building the governance and other administration activities required to establish the services. The target opening date of the service is 1st September 2021 so many of the more practical tasks such as securing premises, securing finance and building a client base are outside the date range of this report.
The activities completed in scope of the reporting dates are:
Establishment of the Charity as a CIO. Number 1191097.
Development and building a board of Trustees.
Securing a property to base our services from in Ellesmere Port.
Opening a High Street bank current account.
Securing sufficient working capital( see financial sector).
Development of a series of relevant policies including Health & Safety.
Building a client database.
Creation of a comprehensive website.
The charity cannot claim to have delivered significant benefits to its clients or wider society in this initial 6 months but all the building blocks have been established to begin delivering these benefits by the planned launch date of 1st September 2021.
Achievements and Performance summary.
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Achievements SORP Ref The objectives for this
against objectives reporting period were primarily
set around establishing the charity
Para 1.41 and this was completed
successfully by 1st September
2020 with a board of trustees
and full governance
documentation.
Performance of Very modest funding target
fundraising Para 1.41 were set and these were
activities against achieved. See financial report.
objectives set
Investment No investments were
performance against Para 1.41 processed.
objectives
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Additional optional information.
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Policy on grant n/a
making Para 1.38
Policy on social The charity has not engaged in
investment any form of investment.
including program Para 1.38
related investment
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Contribution made The charity is dependent on
by volunteers volunteers to operate the
Para 1.38 service on a day to day basis.
A recruitment drive has
identified such a group.
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Financial Review
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Review of the Para 1.21 The financial position is as
charity’s financial expected. A small balance of
working capital is held in a new
position at the end
Current Account (Co-Operative
of the period
Bank).
Statement Para 1.22 No reserve is held and no
explaining the policy reserve policy has as yet been
for holding reserves developed.
stating why they are
held
Amount of reserve Para 1.22 Nil.
held
Reasons for holding Para 1.22 The charity does not yet have
zero reserves the capability to build reserves.
The impact of the Pandemic
has blocked any such
fundraising activity.
Details of fund Para 1.24 n/a
materially in deficit
Explanation of any Para 1.23 Future sustainability will be
uncertainties about dependent on the charity
the charity obtaining support from a
continuing as a variety of funders. This will
going concern begin in September 2021.
The charity’s
principal sources of
funds (including any Para 1.47
fundraising)
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Investment policy No investments have been
and objectives made and no plan exists to do
including any social Para 1.46 so in the future.
investment policy
adopted
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Risk profile.
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A description of the The trustees are in the process
principal risks facing of developing a risk register
the charity Para 1.46 but current risks are
1. A H&S issue.
2. Lack of funds.
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Structure, Governance and Management.
The charity is a Foundation CIO and uses a to frame its governance.
A board of Trustees has been created via a formal interview and election process.
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Policies and Para 1.51 Trustees and volunteers are
procedures adopted selected via interview by other
for the induction trustees. No specific training
and training of has been identified for trustees
trustees but volunteers are First Aid
Trained.
The charity’s A board of trustees has overall
organizational responsibility with a
structure and any Para 1.51 chairperson, deputy chair and
wider network with treasurer roles voted in each
which the charity year.
works
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Relationship with We have a financial
any related parties Para 1.51 relationship with AgeUk
Cheshire a local Cheshire
charity. Age UK Cheshire are
the master tenant of our
premises. We plan to be their
sub tenant.
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Reference and Administrative details
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Charity name The Port Men in Sheds
Other name the n/a
charity uses
Registered charity 1191097
number
Charity’s principal Unit 25, Junction 8 Business Park
address Roscliffe Road,
Ellesmere Port
CH65 3AS
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Names of the charity trustees who manage the
charity
Name of person
Dates acted if (or body)
Trustee
Office not for whole entitled to
name
year appoint trustee
(if any)
1 Mike Doherty Chair Board of Trustees
2 Chris Bacon Deputy Chair Board of Trustees
3 David Watson Treasurer Board of Trustees
4 Frank Hayes 02/03/2021 Board of Trustees
5 Steve Morris 19/03/2021 Board of Trustees
6 [Peter ] Board of Trustees
Stanford
7 George White 01/03/2021 Board of Trustees
8 Stuart Clubbe 01/03/2021 Board of Trustees
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Corporate trustees – names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not
for whole year
None
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Funds held as custodian trustees on behalf of others
Description of the None assets held in this capacity
Name and objects of None the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of N/A arrangements for safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
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N/A
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Intermediate
Date Credit Debit Comments
Balance
First payment from FoMIS to
14-Sep-20 £1,241.45 £1,241.45
The Port Men in Sheds
23-Sep-20 £10.98 £1,230.47 Bank Charges - Sept 20
29-Oct-20 £200.00 £1,430.47 Donation from Alan Darlington.
9-Nov-20 £120.00 £1,550.47 Donation from Jim Rowe
4-Dec-20 £10.90 £1,539.57 Bank Charges - Dec 20
Transfer to Community Directplus Account
Transfer from Standard Tariff account less
15-Feb-21 £1,534.57 £1,534.57 £5 deposited by Co-op to open new
account.
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19-Feb-21 £287.89 £1,822.46 Miscelaneous donations.
31-Mar-21 £1,822.46 Closing Balance.
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Appendix 1. Financial Report. Banance Sheet.
The Port Men in Sheds - Financial Summary 1st September 2020 - 31 March 2021
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)[M Doherty] Full name(s)[Mike Doherty] Position (eg Chair Secretary, Chair, etc) Date 9[th] December 2021