## **Trustees’ Annual Report for the period**
## **From 01/04/2021 Period start date To 31/03/2022 Period end date**
**Charity name: Freetown Secondary School for Girls Ex-Pupils Association UK and Ireland**
## **Charity registration number: 1191039**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The advancement of quality education,
particularly for the pupils of the Freetown
Secondary School for Girls, Sierra Leone.
(2) Support and assist the provision of
educational facilities and a safe learning
environment for pupils at the Freetown
Secondary School for Girls, resulting in
improved pupils’outcomes|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We had a virtual annual Thanksgiving
Service in January 2022 which was our
only exclusive public fundraising event.
In October 2021 FSSGians UK and Ireland
in collaboration with other diaspora
branches in the USA, Gambia and
Freetown organized a virtual Gala and a
virtual Thanksgiving Service in honour of
our Alma Mater celebrating its 95th
Anniversary. The proceeds from these two
events will go towards the cost of the
electrical rewiring of the school in
Freetown.
Regrettably, due to the pandemic we were
not able to host our annual Luncheon Sale
and our annual Africana Night events.
We continued with our monthly meetings,
virtually. Our members continued with their
annual subscription and voluntary
donations.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees are aware of the Charity
Commission guidance on public
benefit/funds and that none of the income
of the charity may be paid or transferred
directly or indirectly by way of dividend,
bonus or otherwise by way of profit to any|
member of the charity. All funds raised are for public benefit.
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|Our members are very generous with their
donations in the form of monetary
donations or paying for goods and services
which in turn reduce the charity’s
expenditure.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In September 2021, the school transitioned
into single shift from double shifts.
FSSGians UK & Ireland together with other
branches in the diaspora paid for extra
chairs and tables to seat two thousand five
hundred pupils. We built a new lunch stall
for the pupils, erected three water tanks to
supply water to the refurbished toilets,
raised the perimeter fence to increase
security for the girls. We paid for the school
buildings and environment to be cleaned
and fumigated. We have also provided the
school with large bins and cleaning
equipment to enable a clean and healthy
environment for the pupils learning
experience.|
**Additional information (optional)** You may choose to include further statements where relevant about:
We submitted the accounts for the previous financial year and successfully Achievements against Para 1.41 submitted our very first Annual Returns objectives set within the time frame.
|||We also successfully registered with the
HMRC and can now benefit from claiming
Gift Aid from our donations.
We opened an Online Bank Account in
congruent with the Charity commission’s
requirements.
We finalized the Code of Conduct and Bye
Laws to complement our Constitution.
In collaboration with the other Diaspora
branches, we funded multiple projects in
the school in Freetown enabling the
transition from double shifts to a single
shift in September 2021.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising activities were restricted to
virtual events as a result of the covid 19
pandemic. However, we managed to hold
our Annual Thanksgiving Service on Zoom
in Jan 2022. This event was very
successful and raised substantial proceeds
as evidenced in the accounts. The virtual
event was more profitable as it incurred
less overheads.
Prior to this, we joined the Diaspora
Branches in the USA, Gambia and Sierra
Leone in October 2021, to host a virtual
Gala event and a virtual Global
Thanksgiving Service. Donations received
in the UK is being held in our account and
will go towards funding the electrical
rewiring of the school in Freetown.|
|Investment performance
against objectives|Para 1.41|N/A|
|Other||N/A|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|FSSGians UK & Ireland CIO maintains a
healthy financial position at the end of the
financial period despite not being able to
fundraise as expected due to Covid
restrictions.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The objective of our Charity is to aid our
school in Freetown. Most of our income is
designated for projects such as the
maintenance of buildings and other
facilities, improvement to the educational
development of the students through
provision of adequate teaching equipment.
We aim to retain sufficient reserves for our
fundraising events, unforeseen
circumstances and sustainability and, to
enable Trustees to respond rapidly to
urgent matters or requests from the school
in Freetown.|
|Amount of reserves held|Para 1.22|**£8794.00**|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Donations from well -wishers, supporters
and members. The CIO organizes a
Thanksgiving Service, a Luncheon Sale
and an Africana Buffet dance annually.
However, for this financial year we were
only able to hold our Annual Thanksgiving
Service and participated in the Global
virtual Gala and virtual Thanksgiving
Service.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|
Para 1.25|A constitution|
|How is the charity
constituted?
(e.g unincorporated
association,CIO)|Para 1.25|CHARITY INCORPORATED ORGANISATION
(ASSOCIATION)|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed or re-appointed at
the Annual General Meeting.
The term of office for each elected
Trustee is two years. A Trustee shall
hold the same office for no more than
two consecutive terms.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The charity trustees will make available to
each new charity trustee, on or before his
or her first appointment:
(a) a copy of this constitution and any
amendments made to it; and
(b) a copy of the CIO’s latest trustees’
annual report and statement of accounts.|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|FSSGians UK & Ireland is managed by the
Trustees and Executives. The
organisational structure is as follows:
President / Chair Trustee
Vice President /Trustee
General Secretary /Trustee
Assistant General Secretary / Trustee
Treasurer /Trustee
Assistant Treasurer /Trustee
Social Secretary /Trustee
Assistant Secretary / Trustee
Publicity Officer / Trustee
Assistant Publicity Officer / Trustee
Pastoral Officers x 2
Ex-Officios x 4|
|Relationship with any
related parties|Para 1.51|FSSGians UK work in collaboration with
our sister branches in the Diaspora; the
school in Freetown; the Board of Trustees
and the Board of Governors in Freetown.
The Diaspora presidents meets monthly.|
|Other|||
## **Reference and Administrative details**
|Charity name|Freetown Secondary School for Girls Ex-Pupils
Association UK and Ireland|
|---|---|
|Other name the charity uses|FSSGians UK & Ireland|
|Registered charity number|1191039|
|Charity’s principal address|68 BELLINGHAM ROAD
London
SE6 2PT|
|||
## **Names of the charity trustees who manage the charity**
|1
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3
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5
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7
8
9
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12
13
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15
16
17
18
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Madlyne Harding|President / Chair
Trustee|||
||Sitnah Palmer|Vice President /
Trustee|||
||Grace Elizabeth
Christiana Akinlusi|Treasurer / Trustee|||
||Angela Fubara|Assistant Treasurer /
Trustee|||
||Harolda C.E.O.
Williams-Babin|General Secretary /
Trustee|||
||Amorette Decker|Assistant Secretary /
Trustee|||
||Kadijatu McEwen|Social Secretary /
Trustee|||
||Jasmil Thelma
Cole-Smith|Assistant Social
Secretary/ Trustee|||
||Leona Macauley|Publicity Officer /
Trustee|||
||Willis Olu-Williams|Assistant Publicity
Officer / Trustee|||
||Reverend Bernice
Lemon-Thomas|Pastoral Officer /
Trustee|||
||Vida Wills|Pastoral / Trustee|||
||Elizabeth Jinadu|Trustee|||
||Adekemi Bull|Trustee|||
||Doris Crompton-
Thomas|Trustee|||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|MHarding|A Fubara|
|---|---|---|
||Madlyne Harding|Angela Fubara|
||
Chair||
||24/01/2023||
||24/01/2023||
**----- Start of picture text -----**
Charity Name
N
Freetown Secondary School for 11
Girls Ex-Pupils Assoc UK& Ireland
Receipts and payments acco
For the Period start P
To
period from Apr 1, 21date
Section A Receipts and payments
Unrestrict Restrict Endowme
ed funds ed funds nt funds
to the to the
to the
nearest nearest
nearest £
£ £
A1 Receipts
FUNDRAISING EVENTS
4,843 - -
Thanksgiving Service (virtual)
Global Weekend Event (virtual) 3,597
MEMBERSHIP, BENEVOLENCE &
DONATIONS
Members Subscriptions 1,145 - -
Birhday Donations 90 - -
MERCHANDISE
Sale of Hatbands, Badges & Face
577 - -
Masks
OTHER RECEIPTS
Bank Interest 2 - -
Prior year debt recovered 1,970 - -
Hall Deposit Refund 500 - -
- - -
12,724 - -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
Sub total - - -
Total receipts 12,724 - -
A3 Payments
FUNDRAISING EVENTS
Thanksgiving Service (virtual) 350 - -
Global Weekend Event (virtual) 430
MEMBERSHIP, BENEVOLENCE &
DONATIONS
Benevolent donations 1,712 - -
Donation to St Edward's Secondary
School Event 30 - -
**----- End of picture text -----**
**----- Start of picture text -----**
DIRECT SUPPORT TO THE
SCHOOL
Contribution to the school's (FSSG)
one shift programme 5,538 - -
MERCHANDISE
Hatbands, Badges & Face Masks
350 - -
GOVERNANCE & ADMIN
EXPENSES
Consultancy fees - - -
Website fees 101
Zoom charges 273
AGM & Election expenses 150
Meeting hall hire 164
- - -
Sub total 9,098 - -
A4 Asset and investment
purchases (see table)
- - -
Sub total - - -
Total payments 9,098 - -
Net of receipts/(payments) 3,626 - -
A5 Transfers between funds - - -
A6 Cash funds last year end - -
Cash funds this year end 3,626 - -
Section B Statement of assets and liabilities at the end of the period
Unrestrict
ed funds
Categories Details
to nearest
£
B1 Cash funds Account no.36730351 18,626
Account no. 38537591 8,794
Account no. 26265788 10,817
PayPal 576
Total cash funds 38,813
(agree balances with
receipts and payments Agreement
account(s)) Error
Unrestrict
ed funds
to nearest
£
Details
B2 Other monetary assets -
**----- End of picture text -----**
## **B3 Investment assets**
**B4 Assets retained for the charity’s own use**
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
**which Details asset b l Fund to which asset Details belongs Fund to Details which** Signature Print Angela
**----- Start of picture text -----**
o (if any)
191039
CC16a
ounts
Period end date
Mar 31, 22
Total funds Last year
to the to the
nearest £ nearest £
4,843 6,405
3,597 -
1,145 3,505
90 165
577 1,190
2 1
1,970 907
500 -
- -
12,724 12,173
- -
- -
12,724 12,173
350 790
430
1,712 450
30
**----- End of picture text -----**
**----- Start of picture text -----**
5,538
350 3,021
- 275
101
273
150
164
- -
9,098 4,536
-
- -
9,098 4,536
3,626 7,637
- -
- -
3,626 7,637
Restricted Endowmen
funds t funds
to nearest £ to nearest
£
- -
- -
- -
- -
OK OK
Restricted Endowmen
funds t funds
to nearest £ to nearest
£
- -
**----- End of picture text -----**
**Current Cost value (optional) (optional) - - - -**
**Current Cost value (optional) (optional) - - - - Amount due When due (optional) (optional) - -** Date of t Name approval a Fubara