## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||**26**|AUG|2020||31|MARCH|2021|
|**From**||||**To**||||
## Section A Reference and administration details
Freetown Secondary School for Girls Ex-Pupils **Charity name** Association UK and Ireland
> **Other names charity is known by** FSSGians UK
**Registered charity number (if any)[1191039 ] Charity's principal address** 68 BELLINGHAM ROAD
London
**SE6 2PT**
## **Names of the charity trustees who manage the charity**
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7
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10
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12
13
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15
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19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|---|
|||Mrs Adekemi Bull|President & Chair|April 2019- March 2021||
|||Mrs Marie Busairu|Vice President|April 2019- March 2021||
|||Mrs Elizabeth
Atere-Roberts||||
|||Mrs Elizabeth
Jinadu||||
|||Mrs EmilyNoah||||
|||Mrs Mildred Pratt|Ex-Officio|April 2019 -March 2021||
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|||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
|||**Name**||**Dates acted if not for whole year**||
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**TAR**
March **2012**
1
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**||
|---|---|---|---|
|**Type of adviser**|**Name**|**Address**||
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|**Name of chief executive or names of senior staff members (Optional information)**||||
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|**Section B**|**Structure,**|**governance and management**||
## **Description of the charity’s trusts**
CONSTITUTION Type of governing document (eg. trust deed, constitution) CHARITY INCORPORATED ORGANISATION (ASSOCIATION) How the charity is constituted (eg. trust, association, company) Trustees are appointed or re-appointed at the biennial Annual General Trustee selection methods Meeting. (eg. appointed by, elected by) The term of office for each elected Trustee shall be two years. A Trustee shall hold the same office for no more than two consecutive terms
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures Our policies include Code of Conduct (Bye laws), Equal Opportunity and adopted for the induction and Diversity, Safeguarding, Volunteering, Functions and duties of charity training of trustees; trustees.
- • the charity’s organisational The charity is managed by the Trustees, headed by the President (Chair)
- structure and any wider of the organisation.
- network with which the charity works;
- The organisation works in partnership with other alumni branches in Sierra
- • relationship with any related Leone, The Gambia and the United States.
- parties;
- trustees’ consideration of The trustees manage the affairs of the charity in good faith and with due major risks and the system regard to the will of members to further the purposes of the CIO. and procedures to manage Trustees have a wide range of special knowledge and experience and them. show due consideration to any major risks that the charity may be exposed to and have established procedures in place to Manage them.
## **Section C Objectives and activities**
**TAR**
March **2012**
2
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The advancement of quality education, particularly for the pupils of the
Freetown Secondary School for Girls, Sierra Leone. (2) Support and
assist the provision of educational facilities and a safe learning
environment for pupils at the Freetown Secondary School for Girls,
resulting in improved pupils’ outcomes|
|---|---|
||Our very first event was the
Luncheon sale in June 2019 which was, as always with our
luncheon sales, a success.
Then A successful Africana dance in September 2019
followed by
a well-attended Thanksgiving service in Jan 2020
•
This was our last event before the pandemic struck.
·
We ushered in 2021 with our first Virtual event – our 36th
Annual Thanksgiving in January 2021. We received so
many great reviews and according to some of our
members, guest and well-wishers, this was one of our best
events yet. Attendance was high and we conducted a very
successful appeal & fund raising which was evident from
the amount of funds raised.
Thanks to all our members (active and non-active) and supporters for
your loyalty shown towards the organisation.
Regrettably, due to many issues with the pandemic including a halt in
events, fundraising was adversely affected. Consequently, we could not
support our school as much as we had planned. However, with the
success of our last thanksgiving service, we promised our guest and
supporters that funds raised will go directly to supporting our school.
We continued with our monthly meetings, virtually. Our members
continued with their annual subscription and voluntary donations.
Trustees are aware of the Charity Commission guidance on public
benefit/funds and that none of the income of the charity may be paid or
transferred directly or indirectly by way of dividend, bonus or otherwise by
way of profit to any member of the charity. All funds raised are for public
benefit.|
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
The charity is made up of ex-pupils (Alumni) who are volunteers and give up their time, financial contribution and expertise to improve the standard of the organisation and increase our fund-raising efforts.
## Section D Achievements and performance
**TAR**
March **2012**
4
## Section D Achievements and erformance p
**Summary of the main achievements of the charity during the year**
Setting up FSSG Email address: Fssguksec@hotmail.com Puts us in line with other alumni organisations and this makes communication to members and supporters much easier. Having an official email address, all communication and information remains in the association and is transferable from one administration to another.
The email is password protected, secure & confidential. Only authorised members have access to the contents
Launching of our brand-new website: https://fssgexpupilsuk.com.
The biggest achievement this period was gaining a charity status from the charity commission.
Although organising profitable event was challenging due to the pandemic, we were able to raise some funds for future projects to support our school and students in Freetown:
- Moving the school from 2 shifts to one shift
- Provide new chairs and tables so that ALL students can be seated
- Renovate/refurbish classrooms and main school buildings
- Provide clean running water
**TAR**
March **2012**
5
## **Section E Financial review**
The objective of our Charity is to aid our school in Freetown. Most of our **Brief statement of the** income is designated for projects such as the maintenance of buildings **charity’s policy on reserves** and other facilities, improvement to the educational development of the students through provision of adequate teaching equipment. We aim to retain sufficient reserves for our fundraising events, unforeseen circumstances and sustainability and, to enable Trustees to respond rapidly to urgent matters or requests from the school in Freetown.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** ADEKEMI BULL **Position (eg Secretary, Chair,** President, Chair **etc)**
**TAR**
March **2012**
6
Dale
191112022
TAR
Mar¢h 2012
||**Charity Name**
**Freetown Secondary School for Girls Ex-Pupils Assoc UK& Ireland**
|**Charity Name**
**Freetown Secondary School for Girls Ex-Pupils Assoc UK& Ireland**
|**Charity Name**
**Freetown Secondary School for Girls Ex-Pupils Assoc UK& Ireland**
||**CC16a**|
|---|---|---|---|---|---|
|||||**1191039**
**No (if any)**||
||**Receipts and payments accounts**|||||
||
**For the period from**|26-Aug-20
Period start date|
**To**|Period end date
31-Mar-21
||
|**Section A Receipts and payments**|**Section A Receipts and payments**|||||
|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|FundraisingEvent ThanksgivingService|**6,405**|**-**|**-**|**6,405**|**-**|
|BirhdayDonations|**165**|**-**|**-**|**165**|**-**|
|Members Subscriptions|**3,505**|**-**|**-**|**3,505**|**-**|
|Sale of Merchandise|**1,190**|**-**|**-**|**1,190**|**-**|
|Bank Interest|**1**|**-**|**-**|**1**|**-**|
|Debt Recoveered via Court Claim|**907**|**-**|**-**|**907**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**12,173**|**-**|**-**|**12,173**|**-**|
|||||||
|**A2 Asset and investment sales,**
**(see table).**||||||
||**-**|**-**|**-**|**-**||
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_**
**_Total receipts_**
**A3 Payments**|**-**|**-**|**-**|**-**|**-**|
|||||||
||**12,173**|**-**|**-**|**12,173**|**-**|
|||||||
|Fundraising Activity Costs|**790**|**-**|**-**|**790**|**-**|
|Consultancy|**275**|**-**|**-**|**275**|**-**|
|Cost of Merchandise|**3,021**|**-**|**-**|**3,021**|**-**|
|Donations|**450**|**-**|**-**|**450**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_ **|**4,536**|**-**|**-**|**4,536**|**-**|
|||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||
||**-**|**-**|**-**|**-**||
||**-**|**-**|**-**|**-**||
|**_Sub total_ **|**-**|**-**|**-**|**-**|**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||
||**4,536**|**-**|**-**|**4,536**|**-**|
|||||||
||**7,637**|**-**|
**-**|**7,637**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**27,551**|**-**|**-**|**27,551**|**-**|
||**35,188**|**-**|
**-**|**35,188**|**-**|
|||||||
|**Section B Statement of assets and liabilities at the end of the period**||||||
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|**Details**||**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
||Account no.36730351||**17,099**|**-**|**-**|
||Account no. 38537591||**8,793**|**-**|**-**|
||Account no. 26265788||**9,296**|**-**|**-**|
||**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))||**35,188**|**-**|**-**|
||||OK|OK|OK|
||||**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
||||**-**|**-**|**-**|
||||**-**|**-**|**-**|
||||**-**|**-**|**-**|
||||**-**|**-**|**-**|
||||**-**|**-**|**-**|
||||**-**|**-**|**-**|
||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
||**Details**||**Fund to which**
**liability relates**|**Amount due**
**(optional)**|**When due**
**(optional)**|
|||||**-**||
|||||**-**||
|||||**-**||
|||||**-**||
|||||**-**||
||Signature||Print|Name||
||||||Date of
approval|
||||Adek|emi Bull|19/01/2022|
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