## **Burgess Hill Community Cupboard CIO Annual Report** Also known as: Burgess Hill Local Pantry; Burgess Hill Pantry **Registered Charity Number:** 1191035 **For Period:** 1st August 2022- 31st July 2023 **Principal Address:** 25-29 The Martlets, Burgess Hill, RH15 9NN |**Trustee Name**|**Dates Acted**|**Name of Person/Body**
**Entitled to appoint trustee**| |---|---|---| |Cllr Joseph Foster (Chair)|Whole Year|Burgess Hill Town Council| |Cllr Kathleen Willis|Whole Year|Burgess Hill Town Council| |Cllr Lee Gibbs|Whole Year|Burgess Hill Town Council| |Cllr Sarah Lawrence|Until March 23|Burgess Hill Town Council| |Hannah Little|Until October 22|| |Joanne Kent|Whole year|| |Andrew Jackson|Whole Year|| |Sarah Cullen|Whole Year|| ## **Names of Senior Staff Members:** Claire Fuller - Pantry Manager & Project Officer **Bankers:** CAF Bank, 25 Kings Hill Avenue, West Malling, Kent, ME19 4JQ The trustees present their annual report alongside the financial statements for the year 1st July 2022 to 31st July 2023 ## **2. Structure Governance & Management** Burgess Hill Community Cupboard is constituted as a Charitable Incorporated Organisation (CIO) and is governed by its constitution document. The charity is registered with the Charity commission under registration number: 1191035 Trustees are selected via a combination of appointment by an outside body (Burgess Hill Town Council), and through advertising & selection from the general population. The trustee board seeks to ensure a balance between appointed trustees and selected trustees, as well as to ensure that the board has a wide gamut of experience to allow the charity to be successful. All trustees are appointed under the provisions of the CIO’s constitution. The board may consist of up to 11 trustees. The charity has a franchise arrangement with a parent organisation, Your Local Pantry, which is run by Foundations Stockport and Church Action on Poverty, which provides a range of support services including branding, marketing, information technology and training. Additionally, the charity also works with Fareshare Sussex to gain access to food from Fareshare’s national network, and Hischurch who provide paletted bulk products. ## **3. Aims & Objectives** Burgess Hill Community Cupboards objects are: THE RELIEF OF FINANCIAL HARDSHIP AMONGST PEOPLE IN BURGESS HILL AND THE SURROUNDING AREA IN SUCH WAYS AS THE TRUSTEES FROM TIME- TO-TIME THINK FIT, IN PARTICULAR, BUT NOT EXCLUSIVELY BY: A) PROVIDING FOOD, ESSENTIAL TOILETRIES, AND HOUSEHOLD ITEMS TO INDIVIDUALS AND FAMILIES IN NEED. B) SUCH OTHER MEANS, INCLUDING (BUT NOT LIMITED TO) THE PROVISION OF SUPPORT OR SIGNPOSTING TO RELEVANT INFORMATION AND OTHER ADVISORY SERVICES. In seeking to deliver these objectives, the trustees & pantry team will seek to deliver services to those most in need locally, and particularly those who may be excluded, marginalised or otherwise disadvantaged. In setting objectives & planning for activities, the Trustees have given due consideration to the general guidance published by the Charity Commission relating to public benefit, including the guidance Public benefit: running a charity (PB2) ## **Main activities undertaken to achieve these objectives:** During this time period the pantry had to cope with a significant deterioration in the economic environment - Hiring a new pantry manager - Continued to grow short dated food collection network expanding our number of collections - Conducted refresher training and volunteer development day - Continue to grow the membership of the pantry to allow more local residents to access the service We are fortunate to have a dedicated & diverse volunteering team who are vital to the effective operation of the pantry, performing a number of critical roles including, but not limited to, welcoming members & checking them in, stock control & management, food delivery & pickup and fundraising. The board would like to take this opportunity to thank all of our volunteers present and past for their efforts and ongoing commitment to making the pantry run smoothly and effectively on behalf of all of our members. A number of our members are also volunteers. We have seen low attrition of our volunteers, which is especially appreciated as it helps ensure continuity of service and operation with the pantry. We are also delighted to have welcomed new volunteers to the team. Given the increased demand on the pantry and a huge increase in costs of goods, the pantry had to step up its grant funding applications, and was successful in securing a number of new funding sources including National Lottery funding. ## **Achievements & Performance** As of July 2023 the Pantry had 189 members and during that month 342 visits. The average over the 12 month period was 336 visits, totalling 4039 for the year, a 42% increase in monthly visits. Average basket analysis conducted in April, shows that the average value of a basket is £25.60, vs a membership cost of £4, providing a good value multiplier for our members. During the reporting year the pantry sought to diversify its sources of food, increasing the collection of surplus food from a wider range of local businesses such as local supermarkets. Additionally, HisChurch was also brought onboard as an additional supplier of bulk goods to good effect during the year. Although food sourcing continues to be difficult, these efforts have gone some way to stabilise the situation. Trustees, staff & volunteers continue to seek out new and innovative ways to source food to diversify sourcing and increase resilience. The pantry also completed an awareness and fundraising drive, delivering a large number of letters to local businesses. This was very successful in building longer term links with local businesses particularly in Burgess Hill, who have provided generous support throughout the year. The pantry also joined Burgess Hill Business Parks Association, and takes part in their activities. ## **4. Financial Review** ## **Charities Policy on Reserves:** During this financial year, the trustee board adopted a policy that the charity should keep 3 months worth of operating expenses in unrestricted reserves. During the reporting period, the charity maintained this reserve successfully. Additionally, the charity held a specific reserve to account for any costs associated with needing to move premises, should the need arise. ## **Financial Outlook:** The trustees, having made appropriate enquiries & reviewed the appropriate management accounts, are satisfied that the charity remains a going concern, and therefore continue to manage the charity on this basis. ## **Principle Sources of funds:** The charities principle sources of funds included grants from local grant making bodies including but not limited to: - Clarion Foundation - Budding Foundation - Burgess Hill Town Council - Burgess Hill Lions - Sussex Community Foundation - The National Lottery Community Fund - Mid Sussex Roundtable - Burgess Hill Bonfire Society - The Kleinwort Foundation The pantry also benefited from a growing number of individual donations during the period, and other support from local businesses, private individuals etc donating both funds and food supplies. The board would like to thank all parties who have supported the pantry during this financial year for their continued support. ## **5. Declaration** Signed on Behalf of the Charities Trustees: |Signature||| |---|---|---| |Full Name|Joseph J Foster|| |Position|Chair|Trustee| |Date||| Appendix I - Financial Statement - Income & Expenditure Accounts ||**Burgess Hill Community Cupboard**|**Burgess Hill Community Cupboard**|**Burgess Hill Community Cupboard**|**Burgess Hill Community Cupboard**|**Burgess Hill Community Cupboard**|**1191035**|**1191035**||**CC16**
**a**|| |---|---|---|---|---|---|---|---|---|---|---| |||||||||||| ||**Receipts and payments accounts**|||||||||| ||**For the period from**||1/8/2022||**To**|31/7/2023||||| |||||||||||| |||||||||||| |**Section A Receipts and payments**||||||||||| ||**Unrestricted**
**funds**||**Restrict**
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**funds**||**Total**
**funds**||**Last year**|| ||**to the nearest £**||**to the**
**nearest £**||**to the**
**nearest £**||**to the**
**nearest £**||**to the**
**nearest £**|| |**A1 Receipts**||||||||||| ||**-**||**-**||**-**||**-**||**-**|| |Donations|**14,067**||**-**||**-**||**14,067**||**4,497**|| |Sales|**17,268**||**-**||**-**||**17,268**||**10,333**|| |Grants|**38,000**||**-**||**-**||**38,000**||**18,015**|| |Interest|**54.66**||**-**||**-**||**55**||**1.32**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| |**_Sub total(Gross income for AR)_**|**69,390**||**-**||**-**||**69,390**||**32,847**|| |||||||||||| |**A2 Asset and investment sales, (see**
**table).**||||||||||| ||**-**||**-**||**-**||**-**|||| ||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_**|**-**||**-**||**-**||**-**||**-**|| |||||||||||| |**_Total receipts_**|**69,390**||**-**||**-**||**69,390**||**32,847**|| |||||||||||| |**A3 Payments**||||||||||| |Food purchases|**15,586**||**-**||**-**||**15,586**||**11,766**|| |Advertising|**342.55**||||||**343**||**36**|| |Accountancy|**193.44**||**-**||**-**||**193**||**178**|| |---|---|---|---|---|---|---|---|---|---|---| |Bank fees|**231.27**||**-**||**-**||**231**||**178**|| |Cleaning|**319.58**||||||**320**||**181**|| |Donation Fees|**165.09**||||||**165**||**65**|| |Fees and Licenses|**1,333.32**||||||**1,333**||**2,208**|| |Insurance|**396.12**||||||**396**||**184**|| |IT Software|**403.84**||||||**404**||**422**|| |Pension costs|**9.00**||||||**9**||**0**|| |Postage|**26.65**||||||**27**||**0**|| |Printing & Stationery|**27.94**||**-**||**-**||**28**||**92**|| |Rent|**2,400.00**||**-**||**-**||**2,400**||**2,489**|| |Repairs and Maintenance|**138.63**||||||**139**||**0**|| |Salaries|**10,930.44**||**-**||**-**||**10,930**||**7,518**|| |Small Equipment Expensed|**1,757.99**||||||**1,758**||**910**|| |Staff training|**489.30**||||||**489**||**0**|| |Subscriptions|**777.17**||**-**||**-**||**777**||**118**|| |Sundry purchases|**10.98**||||||**11**||**238**|| |Telephone & Internet|**419.11**||||||**419**||**184**|| |Travel|**85.10**||||||**85**||**0**|| |Waste|**282.41**||**-**||**-**||**282**||**0**|| |**_Sub total_**|**36,326**||**-**||**-**||**36,326**||**26,768**|| |||||||||||| |**A4 Asset and investment purchases,**
**(see table)**||||||||||| |Investment in Equipment|**-**
**1,726-**||**-**||**-**||**-**|||| |Change in Monetary Assets and Liabilities|**-**
**615-**||**-**||**-**||**-**|||| |**_Sub total_ **|**-**
**1,111-**||**-**||**-**||**-**|||| |||||||||||| |**_Total payments_**|**37,437**||**-**||**-**||**36,326**||**26,768**|| |||||||||||| |**_Net of receipts/(payments)_**|**31,953**||**-**||**-**||**33,064**||**6,079**|| |**A5 Transfers between funds**|**-**||**-**||**-**||**-**||**-**|| |**A6 Cash funds last year end**|**13,089**||**-**||**-**||**-**||**-**|| |**_Cash funds this year end_**|**45,042**||**-**||**-**||**33,064**||**6,079**|| ||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section B Statement of assets and liabilities at the end of the**|||||||**period**||||||| |**Categories**||**Details**||||**Unrestr**
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**£**|| |**B1 Cash funds**||Caf Cash - Bank account||||**43,482**|||**-**|||**-**|| |||Equals account||||**1,510.08**|||**-**|||**-**|| |||Cash||||**50.00**|||**-**|||**-**|| |||**_Total cash funds_**||||**45,042**|||**-**|||**-**|| |||(agree balances with receipts and payments
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**£**|| |**B2 Other monetary assets**||Debtors||||**265**|||**-**|||**-**|| |||Prepayments||||**1267**|||**-**|||**-**|| ||||||||||**-**|||**-**|| |||||||**-**|||**-**|||**-**|| |||||||**-**|||**-**|||**-**|| |||||||**-**|||**-**|||**-**|| ||||||||||||||| |||**Details**||||**Fund to**
**which**
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**belongs**|||**Cost**
**(optional)**|||**Current**
**value**
**(optional)**|| |**B3 Investment assets**|||||||||**-**|||**-**|| ||||||||||**-**|||**-**|| ||||||||||**-**|||**-**|| ||||||||||**-**|||**-**|| ||||||||||**-**|||**-**|| ||||||||||||||| |||**Details**|**Details**|**Details**|||**Fund to**
**which**
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**(optional)**|||**Current**
**value**
**(optional)**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**B4 Assets retained for the**
**charity’s own use**||Computer Equipment|||||674|||**-**||||| |||Plant & Machinery|||||3248|||**-**||||| |||||||||||**-**|||**-**|| |||||||||||**-**|||**-**|| |||||||||||**-**|||**-**|| |||||||||||**-**|||**-**|| |||||||||||**-**|||**-**|| |||||||||||**-**|||**-**|| |||||||||||**-**|||**-**|| |||||||||||||||| |||**Details**|||||**Fund to**
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**(optional)**|| |**B5 Liabilities**||Total liabilities|||||1026|||**-**||||| |||||||||||**-**||||| |||||||||||**-**||||| |||||||||||**-**||||| |||||||||||**-**||||| |||||||||||||||| |Signed by one or two trustees on behalf of
all the trustees||Signature|||||Print Name||||||Date of
approval|| ||||||||Joanne Jenkins||||||15.03.24|| ||||||||R|||||||| |||||||||||||||| |||||||||||||||| |||||||||||||||| |||||||||||||||| |||||||||||||||| |||||||||||||||| |||||||||||||||| |||||||||||||||| Independent examws report to twust•es of th• Burgess HIM Community Cupboanl CIO CIO (the Ch*) for the yew eThJed 31 Juty 2023. 2011 Aet and Ni Ca￿￿rV￿ my exwninatK)n I have fokM*d al given by the Chanty commiss￿ under seC1K￿ 145(5Xb) of the Act. IndoperKl•nt •xamlnerfs ststsmtht I have comrAeted my examinatk)n. I (￿nfiTh that rK) mat￿1a1 matters have con* to my attenti1￿ in nn8(kn with the eXaMinat￿n gM'rKJ me cause to tdieve that in any matefiat res￿.. . ￿coUntIr¥j rea)Tds were rKX keFrt in of the Chwty as reqwr*J ty secthm 130 of the Act; or 3. the accounts do rtt)t compty with the ap￿￿able requiren*nts c(Y￿nIng the fcm and ￿nIent of accL)unts set ¢)ut in the Chanties {AttcMJnls and ReFKxtsI Regulations 2rJ)8 other than any uirement that the accounts give a bije and lair viww whith is a matter cy)nsNlered as part of an irKkpendenl exanvnatK￿. I have no con￿M5 and have come no matters in Con￿11￿ wth the examinabon to vthich attention should b8 drawn in this retKwt in (xder to enth a proper urKlerstsnding of the a(xounls lo t￿ reached. l ff*ntion for inf0mNgt￿?n onty that the Charty (kjes not deploy an invent¢)ry system. which is bolh Undelstsnda￿e armfj a￿pIable given the nature arKI scale of the Charity", all wrchases for Sale and1￿ distn'butjon thrcwh Ihe Charty affj expensed immediately. &'gned'. Graham M)ss Member of ￿ Instrbjte of Chwtered in E￿and aThJ Wales from 1977 until retirement at 2022. &wgess Hill RH15 OAN 23rf ￿.4 2024