## **Trustees’ Annual Report for the period**
**From 01/08/21 Period start date To 31/07/22 Period end date**
## **Charity name: St Aidan’s Junior Common Room Charitable Incorporated Organisation**
## **Charity registration number: 1191019**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17 For the public benefit, by
of the charity as set out promoting the
in its governing interests and welfare of students
document at St
Aidan’s College during their
course of
study and representing,
supporting and
advising students as the
recognised
representative channel between
students and St Aidan’s College
and any
other external bodies. As well as
the
provision of social, sporting,
cultural
and recreational activities and
forums
for discussion and debate for the
personal development of its
students.
Summary of the main Para 1.17 and During the period of this report,
1.19
activities in relation to the
those purposes for the Charity has been negotiating with
public benefit, in St
particular, the activities, Aidan’s College, Durham
projects or services University and
identified in the Durham University as part of the
accounts. JCR’s
transition from a Durham Student
Organisation and has been
continuing
its work to further establish the
charity.
Statement confirming Para 1.18 The Trustees have had regard to
whether the trustees the
have had regard to the guidance issued by the Charity
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guidance issued by the Charity Commission on public benefit
**Commission on public benefit and are satisfied that the Charity's activities have been in the public benefit.**
## **Additional information (optional)**
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You may choose to include further statements where relevant about:
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
Some of the Trustees have
Para 1.38 undertaken tasks as volunteers to
Contribution made by establish the Charity in its
volunteers transition from a Durham Student
Organisation. In particular Glen
Jackson, who has been
coordinating with members to
offer oversight of the financial
position of the charity; and Eileen
Mortby who has been coordinating
with student representatives to
advance the welfare practices of
the charity.
Other
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## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|**The Charity has been successful in**
**inducting new trustees from the**
**student**
**body.**
**Trustees of the charity have been**
**vital**
**in ofering advice, insight and**
**oversight**
**to the existing Durham Student**
**Organisation to prepare for the**
**transfer**
**of existing activities to the new**
**CIO**
**Charity.**||
|---|---|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 The Charity as of yet has had
financial position at the £0.00
end of the period income and £0.00 expenditure.
Statement explaining the Para 1.22 The Charity has a reserves policy
policy for holding that
reserves stating why they aims to hold reserves equating to
are held 1/3 of
annual turnover
Amount of reserves held Para 1.22 £0.00
Reasons for holding zero Para 1.22 The Charity was yet to finalise the
reserves terms of the transfer of operations
from Durham
University as a Durham Student
Organisation and was therefore
yet to
assume control of the JCR’s
reserves.
Details of fund materially Para 1.24 £0.00
in deficit
Explanation of any Para 1.23 The Charity anticipated the
uncertainties about the complete
charity continuing as a transition and financial
going concern independence of
the JCR by the 1 [st] August 2022.
Until that
time, the Charity had no reserves.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Charitable Incorporated
constituted? Organisation
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The Charity must have not less
methods including details than 3
of any constitutional nor more than 6 appointed
provisions e.g. election to external
post or name of any trustees who shall not be current
person or body entitled students at Durham University for
to appoint one or more a
trustees term of 4 years by a resolution
passed
at a properly convened meeting of
trustees.
During the period of this report,
no
external trustees have been
appointed.
The Charity must have not less
than 3
nor more than 4 elected student
trustees
who shall be current associate
members
of the CIO for a term of 1 year by a
resolution passed at a properly
convened meeting of trustees.
The Charity has a written trustee
recruitment policy.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure Para 1.51 and any wider network with which the charity works
Relationship with any Para 1.51 related parties Other
## **Reference and Administrative details**
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Charity name St Aidan’s College JCR Charitable Incorporated
Organisation
Other name the charity St Aidan’s College JCR CIO
uses St Aidan’s JCR CIO
Registered charity 1191019
number
Charity’s principal St Aidan’s JCR
address St Aidan’s College,
Windmill Hill,
Durham,
DH1 3LJ
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
John Martyn Chair The Board of Trustees of
1 Richards St Aidan’s College JCR
CIO
Joseph McGarry N/A The Board of Trustees of
2 St Aidan’s College JCR
CIO
Joseph Eaton N/A The Board of Trustees of
3 St Aidan’s College JCR
CIO
Laura White N/A From 1 [st] April 2022 The Board of Trustees of
4 St Aidan’s College JCR
CIO
Miles John N/A The Board of Trustees of
5 Henderson St Aidan’s College JCR
CIO
Eileen Maria N/A The Board of Trustees of
6 Mortby St Aidan’s College JCR
CIO
Glenn Anthony N/A The Board of Trustees of
7 Jackson St Aidan’s College JCR
CIO
Jing Xu N/A From 1 [st] April 2022 The Board of Trustees of
8 St Aidan’s College JCR
CIO
Matthew Midlane N/A Until 31 [st] March 2022 The Board of Trustees of
9 St Aidan’s College JCR
CIO
10
11
12
13
14
15
16
17
18
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19
20
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**