**Charity number: 1191016**
## **HOLDING ON LETTING GO**
## **UNAUDITED**
**TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **HOLDING ON LETTING GO**
## **CONTENTS**
||Page|
|---|---|
|**Reference and administrative details of the Charity, its Trustees and advisers**|1|
|**Trustees' report**|2 - 6|
|**Independent examiner's report**|7|
|**Statement of financial activities**|8|
|**Balance sheet**|9|
|**Notes to the financial statements**|10 - 29|
## **HOLDING ON LETTING GO**
## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2023**
|**Trustees**|M Gallagher, Chair|
|---|---|
||K Trevelyan|
||A Turner|
||J Morris (resigned 1 October 2022)|
||B Downton|
||S Bolland|
||J Bowles|
||A Swinn (resigned 1 May 2023)|
|**Charity registered**
**number**
1191016
**Principal office**
Wisdom Hospice
High Bank
Rochester
Kent
ME1 2NU
**Chief executive officer**
C Ford
**Accountants**
Magee Gammon Corporate Limited
Chartered Accountants
Henwood House
Henwood
Ashford
Kent
TN24 8DH||
Page 1
## **HOLDING ON LETTING GO**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2023**
The Trustees present their annual report together with the financial statements of the Charity for the year from 1 April 2022 to 31 March 2023.
## **Objectives and activities**
## **a. Policies and objectives**
To promote the relief in need and protect the health of bereaved children and young persons up to their 18th birthday in the Kent area by provision of support, including those affected by anticipatory grief.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
## **b. Activities**
Holding On Letting Go has now been operational as a CIO for three years following its conversion from an Unincorporated Charitable Trust to a CIO in August 2020. The activities, assets and liabilities of the unincorporated charity (registration number 1103835) were transferred on 14 October 2020.
Holding On Letting Go benefits the public by providing bereavement support to children, young people and their families in Kent and the South East London Boroughs of Bromley, Bexley and parts of Greenwich.
During this reporting period the Charity continued to be constrained by the tail end of the Covid-19 restrictions. Although once the restrictions started to be lifted the Charity was able to resume some face-to-face weekend work and the training of staff and volunteers and other professional staff who hold an interest in supporting bereaved families, including anticipatory grief. The Charity held in mind the continued need to test and ensure we kept our staff team, volunteers and families safe by mandatory lateral flow testing, insisting our weekend volunteers negatively tested prior to a weekend and encouraging our families to test prior to coming on a bereavement weekend. The Charity continued to develop different and creative strategies to support our children, young people and families through Zoom, on-line and telephone calls and individual resource packs. Increasingly and over time, the face-to-face, small group work and parent groups increased. The Charity has however, revised the way it operates in that it continues to organises some one-day events for smaller groups, enabling the Charity to keep an overview of the numbers of families that are referred and supported by the Charity in a timely manner.
Page 2
**HOLDING ON LETTING GO**
## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023**
## **Objectives and activities (continued)**
## **Achievements and performance**
## **a. Main achievements of the Charity**
With due regard to the lifting of the Covid-19 restrictions, the Trustees continued to meet on a monthly basis, meetings in person increased as the restrictions were lifted. The post-Covid-19 period has proved to be difficult in terms of fundraising events, and the ability to secure grants and other sources for funding, the staff team continued to be creative in terms of novel and interesting fund-raising ideas. On-line fund-raising proved to be popular with friends of Holding On Letting Go, hosting the monthly draw, Quiz and Race Nights. The Charity was further supported by individual and family events raising donations, and supporting others who ran marathons, Triathlons, and many other small scale events to raise money to enable the Charity to keep on-going.
The Charity is indebted to local businesses such as: Harrisons’ Estate Agents, Sittingbourne, Savills, Sevenoaks, BAE Systems, Rochester, Waterfront Leisure, Gillingham and Truckstop, Ashford for their generous contributions and on-going support.
The Charity is grateful also to: Global’s Make Some Noise, The Openwork Foundation, The BNI Charitable Foundation, Chapman Trust, Gillingham Inner Wheel, The Rotary Club of Chatham, The Dymchurch Players and the residents of Darland, Gillingham.
As a Charity were are proud of our links with other Charities in Kent and South East London. The Charity is grateful to The Friends of the Wisdom Hospice, for their continued support with office space, Trustee’s meeting and Training rooms. The Charities' on-going support from Demelza Childrens’ Hospice and our links to them through referrals and training is invaluable. In this reporting period, the Charity has strengthened its links with The Heart of Kent Hospice, Greenwich and Bexley Community Hospice and Abigail’s Footsteps through joint working and training initiatives.
Page 3
**HOLDING ON LETTING GO**
## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023**
## **Achievements and performance (continued)**
## **b. Performance**
The staff team has worked hard to maintain and increase the Charity’s profile within the Kent and South East London areas. Work with individuals and small groups have increased within schools, especially within the Medway Towns. Training for Palliative Care staff in South East London Hospices has enabled the Hospices to support their families and young people, using a model based on Holding On, Letting Go's weekend support strategies. Similarly, work has increased to support networking among bereaved parents by introducing a pilot, face-to-face ‘Bereavement Café’ - with provision in place to negate any difficulties with childcare.
Links with Demelza Childrens’ Hospice, The Heart of Kent Hospice and Abigail’s Footsteps are valuable in terms of strengthening links between Charities and exchanging information and relevant referrals.
Holding On Letting Go have been supported by Abigail’s Footsteps to run workshop days for families affected by stillbirth and neonatal death. This collaboration started in 2019 as a pilot and, due to its successful outcomes, continued through the current reporting period
The Weekend Groups are back to monthly events with one or two groups running over the course of a weekend to help alleviate the back-log of referrals that had accumulated throughout the Covid-19 period.
The legacy of the Covid-19 Pandemic saw an overall decrease in the Charity’s number of active volunteers, with many not returning. There is still some uncertainty with long-term concerns about Long-Covid, new and aggressive variants and increasing numbers of infection rates.
Over the course of this reporting period, all staff was expected to Lateral Flow Test when meeting with prospective Clients, volunteers were required to test prior to a Weekend and parents were advised to test themselves and their children prior to attending a Weekend.
All staff and new volunteers were expected to take advantage of the vaccinations as they were rolled out and staff and volunteers became eligible to apply for the booster vaccinations.
## **c. Staffing**
Holding On Letting Go has seen a small turnover in staff and Trustees over the reporting period.
Trustee and Treasurer, Joan Morris resigned from both roles in October 2022. We are truly grateful for all the work she put into the roles over the years. Vice-Chairman, Brain Downton has now taken on the role of Treasurer.
A part-time Admin and Finance Officer, Kelly Wilkins, was appointed in August 2022; another part time Fundraiser, Caroline Mace, was appointed in September 2022.
Page 4
**HOLDING ON LETTING GO**
## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023**
## **Financial review**
## **a. Going concern**
After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
## **b. Reserves policy**
Our reserves policy is that we maintain a minimum of 6 months running costs which we have maintained during this period. Our main costs are for staff salaries who work with the children. Administration costs are kept to a minimum so we are able to direct most of the available funds for work with the children and families. We were fortunate to have received a large legacy in the year which has been placed into a reserved fund for future projects.
## **Structure, governance and management**
## **a. Constitution**
Holding On Letting Go is a registered charity, number 1191016, and is constituted under a Trust deed.
## **b. Methods of appointment or election of Trustees**
Trustees are recruited via adverts and word of mouth. Potential trustees are subject to an interview, references and DBS checks.
## **c. Structure, governance and management**
Holding On Letting Go is run by a small but highly skilled and dedicated team, led by our CEO Caroline Ford. Our team consists of our part time CEO, full time Programme Manager, part time Children’s and Families support worker, part time Parent Carer group facilitator, part time Programme Assistant and two part time Fundraisers.
Page 5
## **HOLDING ON LETTING GO**
## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023**
## **Statement of Trustees' responsibilities**
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles of the Charities SORP (FRS 102);
- make judgments and accounting estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees on 30 January 2024 and signed on their behalf by:
## ___________________________ **M Gallagher** (Chair of Trustees)
Page 6
## **HOLDING ON LETTING GO**
## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2023**
## **Independent examiner's report to the Trustees of Holding On Letting Go ('the Charity')**
I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2023.
## **Responsibilities and basis of report**
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
Signed: Andrew Childs FCA
Dated: 30 January 2024
**Magee Gammon Corporate Limited** Chartered Accountants Henwood House Henwood Ashford Kent TN24 8DH
Page 7
## **HOLDING ON LETTING GO**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023**
|**Note**
**Income from:**
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Investments
6
**Total income**
**Expenditure on:**
Raising funds
7
Charitable activities
8
**Total expenditure**
**Net (expenditure)/income**
Transfers between funds
19
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
Net movement in funds
**Total funds carried forward**|**Unrestricted**
**funds**
**2023**
**£**
**26,547**
**275**
**53,865**
**237**
**80,924**
**5,518**
**174,789**
**180,307**
**(99,383)**
**32,157**
**(67,226)**
**106,155**
**(67,226)**
**38,929**|**Restricted**
**funds**
**2023**
**£**
**20,000**
**-**
**-**
**-**
**20,000**
**371**
**19,368**
**19,739**
**261**
**(32,157)**
**(31,896)**
**128,599**
**(31,896)**
**96,703**|**Total**
**funds**
**2023**
**£**
**46,547**
**275**
**53,865**
**237**
**100,924**
**5,889**
**194,157**
**200,046**
**(99,122)**
**-**
**(99,122)**
**234,754**
**(99,122)**
**135,632**|_Total_
_funds_
_2022_
_£_
_182,236_
_2,710_
_71,751_
_24_
_256,721_|
|---|---|---|---|---|
|||||_4,792_
_195,521_
_200,313_|
|||||_56,408_
_-_
_56,408_|
|||||_178,346_
_56,408_
_234,754_|
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 10 to 29 form part of these financial statements.
Page 8
## **HOLDING ON LETTING GO**
|**BALANCE SHEET**
**AS AT 31 MARCH 2023**
**Note**
**Fixed assets**
Intangible assets
13
Tangible assets
14
**Current assets**
Stocks
15
**1,500**
Debtors
16
**1,189**
Cash at bank and in hand
**132,376**
**135,065**
Creditors: amounts falling due within one
year
17
**(4,842)**
**Net current assets**
**Total net assets**
**Charity funds**
Restricted funds
19
Unrestricted funds
19
**Total funds**|**2023**
**£**
**2,850**
**2,559**
**5,409**
**130,223**
**135,632**
**96,703**
**38,929**
**135,632**|_1,500_
_1,675_
_230,166_
_233,341_
_(5,952)_|_2022_
_£_
_3,930_
_3,435_
_7,365_
_227,389_|
|---|---|---|---|
||||_234,754_|
||||_128,599_
_106,155_|
||||_234,754_|
The financial statements were approved and authorised for issue by the Trustees on 30 January 2024 and signed on their behalf by:
___________________________
**M Gallagher** (Chair of Trustees)
The notes on pages 10 to 29 form part of these financial statements.
Page 9
**HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **1. General information**
Holding On Letting Go is a registered charity (company number CE023706), (charity number 1191016) in England and Wales and is incorporated under the Charities Act as a Charitable Incorporated Organisation (CIO). The registered office is High Bank, Rochester, Kent, ME1 2NU.
## **2. Accounting policies**
## **2.1 Basis of preparation of financial statements**
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Holding On Letting Go meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
Page 10
**HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **2. Accounting policies (continued)**
## **2.2 Income**
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
The recognition of income from legacies is dependent on establishing entitlement, the probability of receipt and the ability to estimate with sufficient accuracy the amount receivable. Evidence of entitlement to a legacy exists when the Charity has sufficient evidence that a gift has been left to them (through knowledge of the existence of a valid will and the death of the benefactor) and the executor is satisfied that the property in question will not be required to satisfy claims in the estate. Receipt of a legacy must be recognised when it is probable that it will be received and the fair value of the amount receivable, which will generally be the expected cash amount to be distributed to the Charity, can be reliably measured.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Where the donated good is a fixed asset, it is measured at fair value, unless it is impractical to measure this reliably, in which case the cost of the item to the donor should be used. The gain is recognised as income from donations and a corresponding amount is included in the appropriate fixed asset class and depreciated over the useful economic life in accordance with the Charity's accounting policies.
On receipt, donated professional services and facilities are recognised on the basis of the value of the gift to the Charity which is the amount it would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
Page 11
**HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **2. Accounting policies (continued)**
## **2.3 Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on raising funds includes all expenditure incurred by the Charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
## **2.4 Government grants**
Government grants relating to tangible fixed assets are treated as deferred income and released to the Statement of financial activities over the expected useful lives of the assets concerned. Other grants are credited to the Statement of financial activities as the related expenditure is incurred.
## **2.5 Interest receivable**
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
## **2.6 Intangible assets and amortisation**
Intangible assets costing £250 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Intangible assets are initially recognised at cost. After recognition, under the cost model, intangible assets are measured at cost less any accumulated amortisation and any accumulated impairment losses.
Amortisation is provided on intangible assets at rates calculated to write off the cost of each asset on a straight-line basis over its expected useful life.
Amortisation is provided on the following basis:
Website - 20 %
Page 12
**HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **2. Accounting policies (continued)**
## **2.7 Tangible fixed assets and depreciation**
Tangible fixed assets costing £250 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method.
Depreciation is provided on the following basis:
Office equipment - 20%
## **2.8 Stocks**
Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads.
## **2.9 Debtors**
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **2.10 Cash at bank and in hand**
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **2.11 Liabilities and provisions**
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
## **2.12 Financial instruments**
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
Page 13
**HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **2. Accounting policies (continued)**
## **2.13 Pensions**
The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year.
## **2.14 Fund accounting**
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
Page 14
## **HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **3. Income from donations and legacies**
|**Unrestricted**
**funds**
**2023**
**£**
Donations
24,747
Grants
1,800
26,547
_Unrestricted_
_funds_
_2022_
_£_
Donations
_16,286_
Legacies
_72_
Grants
_11,000_
Government grants
_1,176_
_28,534_|**Restricted**
**funds**
**2023**
**£**
-
20,000
20,000
_Restricted_
_funds_
_2022_
_£_
_-_
_112,957_
_40,745_
_-_
_153,702_|**Total**
**funds**
**2023**
**£**
**24,747**
**21,800**
**46,547**|
|---|---|---|
|||_Total_
_funds_
_2022_
_£_
_16,286_
_113,029_
_51,745_
_1,176_
_182,236_|
## **4. Income from charitable activities**
|**Unrestricted**
**funds**
**2023**
**£**
Training and support days
275
_Unrestricted_
_funds_
_2022_
_£_
Training and support days
_2,710_|**Total**
**funds**
**2023**
**£**
**275**|
|---|---|
||_Total_
_funds_
_2022_
_£_
_2,710_|
Page 15
## **HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **5. Income from other trading activities**
## **Income from fundraising events**
|**Unrestricted**
**funds**
**2023**
**£**
Fundraising
49,829
HOLG Draw
4,036
53,865
_Unrestricted_
_funds_
_2022_
_£_
Fundraising
_70,634_
HOLG Draw
_1,117_
_71,751_|**Total**
**funds**
**2023**
**£**
**49,829**
**4,036**
**53,865**|
|---|---|
||_Total_
_funds_
_2022_
_£_
_70,634_
_1,117_
_71,751_|
Page 16
## **HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **6. Investment income**
|**Unrestricted**
**funds**
**2023**
**£**
Bank interest
237
_Unrestricted_
_funds_
_2022_
_£_
Bank interest
_24_|**Total**
**funds**
**2023**
**£**
**237**|
|---|---|
||_Total_
_funds_
_2022_
_£_
_24_|
Page 17
**HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **7. Expenditure on raising funds**
## **Costs of raising voluntary income**
|**Unrestricted**
**funds**
**2023**
**£**
Fundraising costs
5,518
Fundraising costs|**Restricted**
**funds**
**2023**
**£**
371
_Unrestricted_
_funds_
_2022_
_£_
_4,792_|**Total**
**funds**
**2023**
**£**
**5,889**|
|---|---|---|
|||_Total_
_funds_
_2022_
_£_
_4,792_|
Page 18
**HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **8. Analysis of expenditure on charitable activities**
## **Summary by fund type**
|**Unrestricted**
**funds**
**2023**
**£**
Direct costs
174,789
_Unrestricted_
_funds_
_2022_
_£_
Direct costs
_133,552_|**Restricted**
**funds**
**2023**
**£**
19,368
_Restricted_
_funds_
_2022_
_£_
_61,969_|**Total**
**2023**
**£**
**194,157**|
|---|---|---|
|||_Total_
_2022_
_£_
_195,521_|
Page 19
## **HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **9. Analysis of expenditure by activities**
|Direct costs
Direct costs|**Activities**
**undertaken**
**directly**
**2023**
**£**
194,157
_Activities_
_undertaken_
_directly_
_2022_
_£_
_195,521_|**Total**
**funds**
**2023**
**£**
**194,157**|
|---|---|---|
|||_Total_
_funds_
_2022_
_£_
_195,521_|
Page 20
**HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **9. Analysis of expenditure by activities (continued)**
## **Analysis of direct costs**
|Staff costs
Depreciation
Travel, meetings and hire
Printing, postage & stationery
Rent
Telephone
Storage
Supervision and training
Website and IT
Weekend expenses
Equipment and materials
Professional fees
Bank charges
Sundries
Music therapy
Insurance
Other staff and volunteer costs
Governance costs|**Total**
**funds**
**2023**
**£**
**134,433**
**1,956**
**13,508**
**3,981**
**2,746**
**1,288**
**4,968**
**2,389**
**9,412**
**3,476**
**4,642**
**297**
**391**
**4,046**
**505**
**1,664**
**2,305**
**2,150**
**194,157**|_Total_
_funds_
_2022_
_£_
_134,647_
_1,819_
_13,315_
_4,306_
_846_
_1,519_
_4,073_
_1,968_
_15,061_
_3,599_
_5,652_
_268_
_297_
_2,094_
_550_
_1,787_
_1,980_
_1,740_|
|---|---|---|
|||_195,521_|
**10. Independent examiner's remuneration**
||**2023**|_2022_|
|---|---|---|
||**£**|_£_|
|Fees payable to the Charity's independent examiner for the independent|||
|examination of the Charity's annual accounts|**960**|_780_|
|Fees payable to the Charity's independent examiner in respect of:|||
|All other services not included above|**-**|_960_|
Page 21
**HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **11. Staff costs**
|Wages and salaries
Social security costs
Contribution to defined contribution pension schemes
The average number of persons employed by the Charity during the year was
Staff|**2023**
**£**
**127,423**
**4,609**
**2,401**
**134,433**
as follows:
**2023**
**No.**
**8**|_2022_
_£_
_127,200_
_5,077_
_2,370_|
|---|---|---|
|||_134,647_|
|||_2022_
_No._
_7_|
No employee received remuneration amounting to more than £60,000 in either year.
## **12. Trustees' remuneration and expenses**
During the period, no Trustees received any remuneration or other benefits (2022 - none).
During the period ended 31 March 2023, no Trustee expenses have been incurred (2022 - none).
Page 22
**HOLDING ON LETTING GO**
|**NOTES TO THE FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 MARCH 2023**
**13.**
**Intangible assets**
**Cost**
At 1 April 2022
At 31 March 2023
**Amortisation**
At 1 April 2022
Charge for the year
At 31 March 2023
**Net book value**
At 31 March 2023
_At 31 March 2022_
**14.**
**Tangible fixed assets**
**Cost or valuation**
At 1 April 2022
At 31 March 2023
**Depreciation**
At 1 April 2022
Charge for the year
At 31 March 2023
**Net book value**
At 31 March 2023
_At 31 March 2022_|**Website**
**£**
**5,400**
**5,400**
**1,470**
**1,080**
**2,550**
**2,850**|
|---|---|
||_3,930_|
||**Office**
**equipment**
**£**
**4,380**
**4,380**
**945**
**876**
**1,821**
**2,559**|
||_3,435_|
Page 23
## **HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **15. Stocks**
||**2023**|_2022_|
|---|---|---|
||**£**|_£_|
|Consumables|**1,500**|_1,500_|
## **16. Debtors**
|**Due within one year**
Trade debtors
Prepayments and accrued income|**2023**
**£**
**-**
**1,189**
**1,189**|_2022_
_£_
_452_
_1,223_|
|---|---|---|
|||_1,675_|
## **17. Creditors: Amounts falling due within one year**
|Trade creditors
Other taxation and social security
Other creditors
Accruals and deferred income|**2023**
**£**
**413**
**2,221**
**508**
**1,700**
**4,842**|_2022_
_£_
_1,111_
_2,203_
_453_
_2,185_|
|---|---|---|
|||_5,952_|
## **18. Financial instruments**
||**2023**|_2022_|
|---|---|---|
||**£**|_£_|
|**Financial assets**|||
|Financial assets measured at fair value through income and expenditure|**132,376**|_230,166_|
Financial assets measured at fair value through income and expenditure comprise cash in hand and at bank.
Page 24
## **HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **19. Statement of funds**
## **Statement of funds - current year**
|
**Unrestricted funds**
**Designated funds**
HOLG Draw
Abigail's Footsteps
Bexley Hospice
**General funds**
General Funds
**Total Unrestricted funds**
**Restricted funds**
Suicide Weekend
Transport for Children
Openwork - Online Support
Children Facing Terminal
Illness
National Lottery
Demelza
Web Design
Jenkins Legacy
Global
Openwork
**Total of funds**|**Balance at 1**
**April 2022**
**£**
**436**
**56**
**3**
**495**
**105,660**
**106,155**
**635**
**714**
**1,455**
**31**
**4,897**
**5,910**
**2,000**
**112,957**
**-**
**-**
**128,599**
**234,754**|**Income**
**£**
**1,481**
**2,570**
**275**
**4,326**
**76,598**
**80,924**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**5,000**
**15,000**
**20,000**
**100,924**|**Expenditure**
**£**
**(861)**
**(2,626)**
**(240)**
**(3,727)**
**(176,580)**
**(180,307)**
**(635)**
**(311)**
**(1,455)**
**(31)**
**(4,897)**
**(5,910)**
**(1,500)**
**-**
**(5,000)**
**-**
**(19,739)**
**(200,046)**|**Transfers**
**in/out**
**£**
**-**
**-**
**-**
**-**
**32,157**
**32,157**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**(32,157)**
**-**
**-**
**(32,157)**
**-**|**Balance at**
**31 March**
**2023**
**£**
**1,056**
**-**
**38**
**1,094**
**37,835**|
|---|---|---|---|---|---|
||||||**38,929**
**-**
**403**
**-**
**-**
**-**
**-**
**500**
**80,800**
**-**
**15,000**
**96,703**
**135,632**|
Page 25
**HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **19. Statement of funds (continued)**
## **Statement of funds - prior year**
|_Balance at_
_25 April 2021_
_£_
**Unrestricted funds**
**Designated funds**
HOLG Draw
_1,166_
Abigail's Footsteps
_-_
Bexley Hospice
_-_
_1,166_
**General funds**
General Funds
_142,137_
**Total Unrestricted funds**
_143,303_
**Restricted funds**
Children in Need
_2,431_
Suicide Weekend
_635_
Transport for Children
_1,082_
Openwork - Online Support
_125_
Children Facing Terminal
Illness
_6,822_
Kent Community Foundation
_749_
National Lottery
_4,055_
Demelza
_19,144_
East Kent Fundraiser
_-_
Web Design
_-_
Jenkins Legacy
_-_
_35,043_
**Total of funds**
_178,346_|_Income_
_£_
_1,122_
_2,485_
_225_
_3,832_
_99,187_
_103,019_
_-_
_-_
_-_
_10,000_
_14,120_
_-_
_5,625_
_-_
_7,500_
_3,500_
_112,957_
_153,702_
_256,721_|_Expenditure_
_£_
_(924)_
_(2,429)_
_(221)_
_(3,574)_
_(134,770)_
_(138,344)_
_(2,431)_
_-_
_(368)_
_(8,670)_
_(20,911)_
_(2,572)_
_(4,783)_
_(13,234)_
_(7,500)_
_(1,500)_
_-_
_(61,969)_
_(200,313)_|_Transfers_
_in/out_
_£_
_(929)_
_-_
_-_
_(929)_
_(894)_
_(1,823)_
_-_
_-_
_-_
_-_
_-_
_1,823_
_-_
_-_
_-_
_-_
_-_
_1,823_
_-_|_Balance at_
_31 March_
_2022_
_£_
_435_
_56_
_4_
_495_
_105,660_|
|---|---|---|---|---|
|||||_106,155_
_-_
_635_
_714_
_1,455_
_31_
_-_
_4,897_
_5,910_
_-_
_2,000_
_112,957_
_128,599_
_234,754_|
Page 26
**HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **20. Funds**
## Restricted Funds
Children in Need – This represents a grant from BBC Children in Need towards the salary costs of the Clinical Lead.
Suicide Weekend – This represents a donation from Aviva to support specialist bereavement support weekends for children bereaved through suicide.
Transport for Children - This represents a legacy an individual specifically requesting that it is used to provide transport children who would otherwise be unable to attend events.
Openwork Foundation – This represents a grant to fund remote work with children, young people and their families during the Covid pandemic.
Global’s Make Some Noise – This represents a grant to provide pre-bereavement support to children, young people and their families through individual, family and group work.
Kent Community Foundation – This represents a grant from the emergency Covid fund towards the salary costs of the Programme Assistant. The overspend was covered by general funds.
National Lottery Community Fund – This represents a grant from the Covid emergency fund towards the salary costs of the Children & Families’ Clinical Specialist.
Demelza Hospice Care for Children – This represents a grant from Demelza Hospice Care for Children for a joint working project between Demelza House and Holding On Letting Go.
Tesco Groundworks – This represents a Tesco Centenary grant to provide bereavement support to children young people and their families through non-residential bereavement support weekends.
Charles Lewis Foundation - This represents a grant to redesign the Charity's website.
The Peter Jenkins Legacy - This fund represents a bequest from the estate of Mr Peter Jenkins, with the funds to be used by the Charity for core objectives but not for salaries or adminstration costs. The transfer during the period represents core objective costs being allocated to the fund.
Openwork - This represents a grant to fund costs associated with delivering services to support children, and young people, living in a family where somebody has a terminal illness.
## Designated Funds
HOLG Draw - The charity operates a prize draw to raise additional funds. Funds are set aside to settle cash prizes and surpluses will be returned to general funds on an annual basis.
The Bexley Fund - This fund has been received from the Greenwish and Bexley Hospice in order to provided funding for the training of voluteers and facilitating workshops at the Hospice.
Abigail's Footsteps Fund - This fund is in respect of payments made by Abigail's Footsteps for Stillbirth and Neonatal Loss workshop days.
Page 27
## **HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **21. Summary of funds**
## **Summary of funds - current year**
|**Balance at 1**
**April 2022**
**£**
Designated funds
**495**
General funds
**105,660**
Restricted funds
**128,599**
**234,754**
**Summary of funds - prior year**
_Balance at_
_25 April 2021_
_£_
Designated funds
_1,166_
General funds
_142,137_
Restricted funds
_35,043_
_178,346_|**Income**
**£**
**4,326**
**76,598**
**20,000**
**100,924**
_Income_
_£_
_3,832_
_99,187_
_153,702_
_256,721_|**Expenditure**
**£**
**(3,727)**
**(176,580)**
**(19,739)**
**(200,046)**
_Expenditure_
_£_
_(3,574)_
_(134,770)_
_(61,969)_
_(200,313)_|**Transfers**
**in/out**
**£**
**-**
**32,157**
**(32,157)**
**-**
_Transfers_
_in/out_
_£_
_(929)_
_(894)_
_1,823_
_-_|**Balance at**
**31 March**
**2023**
**£**
**1,094**
**37,835**
**96,703**
**135,632**|
|---|---|---|---|---|
|||||_Balance at_
_31 March_
_2022_
_£_
_495_
_105,660_
_128,599_
_234,754_|
## **22. Analysis of net assets between funds**
## **Analysis of net assets between funds - current year**
|**Unrestricted**
**funds**
**2023**
**£**
Tangible fixed assets
2,559
Intangible fixed assets
2,850
Current assets
38,362
Creditors due within one year
(4,842)
**Total**
38,929|**Restricted**
**funds**
**2023**
**£**
-
-
96,703
-
96,703|**Total**
**funds**
**2023**
**£**
**2,559**
**2,850**
**135,065**
**(4,842)**
**135,632**|
|---|---|---|
Page 28
## **HOLDING ON LETTING GO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **22. Analysis of net assets between funds (continued)**
## **Analysis of net assets between funds - prior year**
|Tangible fixed assets
Intangible fixed assets
Current assets
Creditors due within one year
**Total**|_Unrestricted_
_funds_
_2022_
_£_
_3,435_
_3,930_
_104,742_
_(5,952)_
_106,155_|_Restricted_
_funds_
_2022_
_£_
_-_
_-_
_128,599_
_-_
_128,599_|_Total_
_funds_
_2022_
_£_
_3,435_
_3,930_
_233,341_
_(5,952)_
_234,754_|
|---|---|---|---|
## **23. Pension commitments**
The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. At the balance sheet date £508 (2022: £453) was payable to the fund and is included in creditors.
## **24. Related party transactions**
There were no related party transactions during the period.
Page 29