CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110912020 To 3111212021 Charity name: Glanwydden & Valley Community Trust Ymddiriedolaeth Cymunedol Bro Glanwydden Charity registration number:1190984 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its governing document Para 1.17 "To provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure lime occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life. Glanwydden & Valley Community Trust Constitution Summary of the main activities in relation lo those purposes for the public benefit. in particular, the activities. projecls or services identified in the accounts. Para 1.17 and 1.19 This is a community-based charity run by the residents for the benefit of their fellow villagers. workers, and visitors to the area. seeking lo improve physical and mental wellbeing. This designated period specifically straddles the most severe period of national lockdown to combat Covid 19. Despile and because of this factor projects undertaken and completed in this period included.. Fundrai5ed and installed a Community Defibrillator Purchased and repurposed redundant phone box for the community as an exhibition and drop off point. Established a strong community network of safe shoppers, caring neighbour checks, and information sharing to protect older and vulnerable folk in the community. Phone and physical safe distance methods used simultaneously. Successfully eMbra￿d technology to keep our community in touch during lockdown isolation,. encouraging and supporting new uptake from older users of WhatsApp, Zoom and Livestreaming events thanks to our technologically adept Chair. Community Litterpicks organised & regularly arried out, to articularl eradicate the increased fly-tipping from our environment during the Covid restriclions. Covid regulaled wildlife walks. when legally permitted, wilh North Wales Wildlife Trust Covid-distanced Remembrance Service - one of a very few held nationally including civic representation and a Remembrance Exhibition in the communily repurposed phone box. Covid Safe Christmas Advent Window Displays - each house displayed ils own interpretation of the Christmas Spirit and shared il with covid distanced groups outside their properties throughout December: Father Christmas Post Box answering children in Lockdown {covid safe) Family Easter Treasure Hunt VE Day Commemoralion: dancing and singing together bul apart. on front steps and the street- in Covid Safely Family Scarecrow Trail across 2 villages, allowing residents to build their own scarecrows in their gardens. Family groups from local lowns and villages followed a map lo vote for their favourite scarecrow over 3 weeks, in a Covid safe manner. Lots of happy families from all over enjoying the experience at no cost. Fundraising. building and maintaining a Village Garden together Village Campfire Con￿rt- bringing community together in covid safety Fundraising for a picnic bench for the Play Park. Plant Sales encouraging residents to enjoy the benefits of the outdoors etc. Statement confirming whether the trustees have had regard to the guidarice issued by the Charity Commission on ublic benefit Para 1.18 All Trustees have read and understood tho Charity Commission's definition of Public Benefit and how this is applied to the Trust's activities as a measure of effectiveness. Additional information {optional) You ma choose lo include further st8temenls where relevant about.. SORP refererTrce NIA PaTa 1.38 Policy on grant making NIA Policy on social investment including program related investment Para 1.38 Our community of around 150 villagers is rich in volunteer action and different projects call on different skill and knowledge sets. All our projecls Para 1.38 Contribution made by volunteers are reliant on volunteers contributions of skills and resources. NIA Other Achievements and Performance Summary of the main achievements of the charity, identifying the difference Ihe charity s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. The Glanwydden & Valley Community Trust has been in development since at least 2014 in an unofficial capacity, supporting all who live, work and pass through this area. However. none of us could have predicted how important the Trust would become in actively supporting Ihe health. safety and wellbeing of the villagers, workers and those who came through the village during the Covid pandemic. Para 1.20 During 2020 and 2021 we sang, dan￿d, decorated windows. and gardened together but apart, keeping each other safe. cared for and shopped for. Our Trust proved its value to these communities by reaching out beyond our boundaries. Families, walkers. horse riders and cyclists. keeping to their own Covid safe bubbles, were able lo enjoy the window displays, follow the trails and see Community Spirit in daily action. Additional information (optional) You ma choose to include further statements where relevant about.. Primary Objectives of the Trust in year 1 were to estab5ish besl practice. support the new Trustees to learn their roles and to support the physical and mental wellbeing of all members of the community. Utilising volunteers from all walks of life and skill sets, we have sought lo monitor and uplift the wellbeing of the community and indeed Ihose who pass through our environment in work or leisure capacities. Achievements against objectives set Para 1.41 All Trustees, bar one, remained in post and we learned logelher how best to help the community we are part of. Meetings were documented, recorded, and Zoom technology taken on board by all. The one trustee unable lo complete the period was Gaye Howcroft-Jones who remained actively supportive right until she died from cancer complicalions in Dec 2020. Fundraising continued apace with diverse ideas and our first achievemenl was the community defibrillator which was installed days before Lockdown 2. Funds were also raised for community growing, cancer research, wildlife charities, our local zoo's lockdown appeal and picnic benches for families and improved noticeboards Like everywhere else across the UK we clapped and made a racket in recognition for the NHS bul for our trust. supporting our community, it went further: Raising community spirits through care initiatives such as weekly shopping for Covid shelterers, checking on each olher, dancing in the garden lo a professional singer of 1940s songs, exchanging information and kindness across our phone network and garden walls. All these acts of reaching out to each other bore greater meaning during Covid but were already part of the fabric that the trusl just helped maintain. They continue to be in pla￿ supporting this community in all its diversity. Combatting Lockdown isolation together from the start. Covid restrictions brought the best out in this communrty and the Trust's initiatives social and financial were 81 the core of this cooperative spiril. The Trust has been widely ac￿pted as a beneficial servant ofthe community and the public who make use of the valley for work and recreational purposes. A promising start. Defibrfllator- With raffles and donations from locals we achieved Ihe defibrillator target quickly and it was instslled in Oct 2020 thus achieving our firsl fundraising objective. It now seNes this community- Performance offundraising activities against objectives set Para 1.41 Picnic Bench- Our community raffle raised £266 towards the picnic bench, a further £500 and £250 in communily project grants were realised from the Rail Users Group and Cynefin respectively. Recognition of cross community buy in for the projecl. Further projects in development but Covid restrictions pul limits on what we could realistically achieve. NIA Investment performance against objectives Para 1.41 NIA Other Financial Review Review of the charity's financial position al the end of the period Para 1.21 A Treasurer's Financial Report is submitted al every Trustee meeting and can be examined by all trustees at any time. These reports are discussed and minuled al each meeting. Suggestions for praclical improvements to formals and procedures are examined and voted upon if appropriate. These are then incorporated into subsequent financial summaries by the following meeting. Review of Financial position is a rolling agenda ilem whi¢h is examined al each meeting. Statement explaining the policy for holding reserves stating why they are held Para 1.22 Holding a healthy working balan¢e able to cover any potential commilmenls is always a priority for the Officers and Trusteés Amount of reserves held Para 1.22 £3,206 Reasons for holding zero resetves Pats 1.22 As we have not incurred any future liabililies and do not own property which would raise this issue, any financial commitments are deliberately kept small scale. These costs can and will be mel from small scale fundraising revenues and a positive reserve balance maintained. Details of fund materially in deficit Pard 1.24 NIA Explanation of any uncertainties about the charity continuing as a going concern Para 1.23 NIA Additional informatlon {optional) You ma choose lo include further slalements where relevant about= Community Events such as picnics, raffles. plant and produce sales The charity's principal sources of funds {including any fundraising) Para 1.47 Funding Bodies- such as Llandudno Town Council, Incredible Edible, Rail Users Group, Cynefin. NIA Investment policy and objectives including any social investment policy adopted Para 1.46 A description of Ihe principal risks facing the charity NIA Para 1.46 Other Structure. Governance and Management Description of charity's trusts.. Type of governing document Iru81 deed. ro al ck,-rler How is the charity constituted? le.g uniiicorporaled association, CIO) Para 1.25 Constitution Para 1.25 Charitable Incorporated Organisation (CIO) Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entilled lo appoint one or more trustees P8r8 1.25 Prospective Trustees are selected from volunteers who consistenlly support by working at our events and behind the scenes, Ihe Trust to do its work. Existing Trustees are Ihen asked, having seen the recruits work alongside us over months and years, if they are happy to welcome them to the trust. This is voted upon and then the new Trustee is invited to undertake a mutually agreed trial period. We ensure they are supported in their new role. New recruits are asked during the induction period to identify knowledge gaps and how they would feel best supported. Trustees will then work lo cover this ground and leam from the experience. Additional information (optional) You ma choose lo include further statements where relevant about-. The Trust uses a buddy system be￿een existing trustees and new recruils. Requiring each trustee to self-study the Charity Commission guidan provided for Trustees. In addition to internal information and support sharing through email, we all benefit from resources support from the Conwy Voluntary servI￿s Council, of which we are a fflember and can freely consult on any matter. Policies and procedures adopted for the induction and Iraining of trustees Para 1.51 A Trustee Induction Pack is prepared & tailored for each new Trustee based on questions pul to them about their needs and whal they require to gel up to speed. This will be worked on with their buddy or mentor at a comfortable pace. It is expected lo take al least 6 months for a new trustee to be fully inle9rated. We will then ask them to give feedback about the process so that we can improve il as we go along. There are 12 Trustees, 3 principal officers - Chair, Treasurer and Secretary. Information is disseminated from this hub and discussed at the minuted meetings. The charity's organisational structure and any wider nelwork with which the charity works Para 1.51 Villagers of Glanwydden and Llangwstenin are t infomied of the Trust's lalest activities. The are the first circle of our network. Meeting notes are shared openly with villagers and are made available on the web. Events and fundraising objectives are posted on noliceboards and flyers posted through letter boxes. Villagers are always notified of impending Trust meeting dales, sent the Zoom meeting invites, encouraged lo partlClP8te in person and voice opinions at any slage. Whilst only Trustees have voling rights. we are representative of our comrnunity so give everyone 8 fair hearing. Increasingly close cooperation with nei9hbouring communities of Llangwstenin, Penrhynside, Bryn Pydew and Penrhyn Bay The Trust benefits from and cooperates with the wider local networks eng8ged in supporting well- being through partnering= Partnerships with these parties below are supportive of the aims of the Trust and aim to harness skills and resources for the public benefit. Conwy County Borough Council - Open Spaces Llandudno Town Council- {granl awarded) North Wales Wildlife Trust - Nature Reserve Team Keep Wales Tidy The Woodland Trusl Mostyn Estates Limiled - Local landowner Local businesses keen to support our charitable objeclives Relationship with any related parties Para 1.51 Other Reference and Administrative details Charit name Other name the chari uses islered charit number Charity's principal address The Glan dden & Valle Communi Trust Ymddiriedolaeth C munedol Bro Glanw dden 1190984 Ty'n Celyn Glanwydden Llandudno Junction LL319JU Names of the charity trustees who manage the charity Dates acted rf not for whole gar Trustee name Officè Ilf any) Name of person lor body) entltled toa olnt trustee Ifan Michael Alan Bird Chair Martyn Wood Boltomley Elan Virginia Louise Rivers nila Gaye Howcroft-Jones Treasurer Secretary rus ee 2611212020 Deceased Mary Baillie Pritchard Carole Anne Bottomley Maureen Jones Trustee Trustèe Trustee Trustee Trustee Felicity Ruth Iliffe Joseph Andrew Scarratt Leah Williams Martin Williams Donna Hutton Trustee Trustee 10 Trustee (Aug 20221 Trustee (Aug 2022) Hon Trustee (Aug 2022) 12 Andrea Pardon Janet Marshall Honorary role only- no voting rights as of August 2022 13 Cor orate trustees- names of the directors at the date the re DIr￿tOr namg ortwasa roved Name of trustees holding title to property belonging lo the charity Trusté• nam• Dates acted If not for whole ear Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of Ihe charity on whose behalf Ihe assets are held and how this falls within the custodian charity's objects NIA Delails of arrangemenls for safe custody and segregation of such assets from the charity's own assets NIA Additional information (optionall Names and addresses of advisors (Optlonal Information> Type of Name Address advisèr Name of chief executive or names of senior staff members (Optional information) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information Declarations The trustees declare that they havé approved the trustees, report above. Signed on behalf of the chari stees Signature(s) Full namelsl Position {eg Secretary, Chair, etc) Qt¢ziL Date **Charity Name No (if any) Glanwydden and Valley community trust 1190984** ## **Receipts and payments accounts** Period start date Period end date **To** 01/09/20 31/12/21 **For the period from** ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Cash held 1,490 - - 1,490
Voluntary donations 462 - - 462
Voluntary donations (bank fees) 54 - - 54
Grants 2,923 - - 2,923
Raffle receipts 266 - - 266
- - - -
- - - -
- - - -
5,195 - - 5,195
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 5,195 - - 5,195
A3 Payments
Repayment of personal loans 551 - - 551
Project cost – defibrillator 1,205 - - 1,205
Project cost – remembrance flower bed
50 - - 50
Lottery fees and gambling licence 60 - - 60
Bank service charge 90 - - 90
Domain name renewal 32 - - 32
- - - -
- - - -
- - - -
Sub total [ 1,989 ] - - 1,989
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 1,989 - - 1,989
Net of receipts/(payments) [ 3,206 ] - - 3,206
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end [ 3,206 ] - - 3,206
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**||**Restricted**| |---|---|---|---|---|---| |**Categories**|**Details**||**funds**||**funds**| |**B1 Cash funds**|Unity bank
Unity bank|balance (20429917)
balance (20431235)
**_Total cash funds_**|**to nearest £**
**3,206**
**-**
**-**
**3,206**|


|**to nearest £**
**-**
**-**
**-**
**-**| ||(agree|balances with receipts and payments
account(s))|OK|OK|| ||||**Unrestricted**||**Restricted**| ||||**funds**||**funds**| |**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|




|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**| |**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|| |**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**|| |**charity’s own use**||||






|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| ||||**Fund to which**||**Amount due**| |**B5 Liabilities**|**Details**||**liability relates**|



|**-**
**-**
**-**
**-**
**-**
**(optional)**| |Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name|| ## **CC16a** **Last year** **to the nearest £** **-** **-** **-** **-** **Endowment funds to nearest £ - - - -** ## OK ## **Endowment funds to nearest £** **-** **Current value (optional)** **-** **Current value (optional)** **When due (optional)** Date of approval