HawkwelL Sports Pavilion East Essex Hackspace CIO Hawkwell SS5 4HF 07832 118490 htt eehack.s ace htt www.facebook.com rou eastessexhacks ace Twitter.. @EEHackSpace Report of the Trustees Committee for the year ended 30th June 24 Reference and Administrative Information Charity Name: East Essex Hackspace CIO Charity Registration Number". 1190927 Company Registration Number: CE023644 Registered Office and Operational Address: East Essex Hackspace CIO HawkwelL Pavilion Park Gardens HawkwelL SS5 4HF Trustees Tim Neobard - Chair Alex Chiolo Treasurer Steven Tong - Secretary Nick ReynoLds Stephen Ford Matthew Emerick-Law Accountants: Graham Stapleton Howard & Stapleton 2nd Floor Offices, 26-28 West Street, Market Square Rochford SS4 IAJ Purpose and Aims To advance the education of the public in the subjects of STEM Iscience, TechnoLogv, Engineering and Mathematics) in Essex and the surrounding areas by establishing and operating a workshop for the benefit of the Local community. Ensuring our work delivers our aims We review our aims, objectives and activities each year. This review Looks at what we achieved and the outcomes of our work in the previous 12 months. The review Looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to heLp. The review also helps us ensure our aim, objectives and activities remain focused on our stated purposes. We have referred to the guidance contained in the Charity Commission's general guidance on pubLic benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set. Focus of our work EEH opened our doors in early June 2021 and since our opening, each of the workshops is in a usable state with tools and equipment. We continue to have a Large prosence in the community with around 500 poople utiLising our space on a weekLy basis. The space is now welL utilised during the day and evenings bv both the U3A and independent members, with some use in the very late evening to early morning111-6aml. Since Last year our membership has grown by 24. though a few have left, we are now at 120 active paying subscribers, as of the end of June 2024. We have rbow moved away from artive recruitment, though we will continue to engage the public at events and through social media. The workshops continue to see light use outside of regular meetings, which means we still have scope for growth. The trustees have begun discussions with the Local council to discuss whether the building could be expanded and the Lease extended by at least 30 years to alLow for lottery funding to be sought. Outreach We are looking to engage the full local community of all ages. All under 18s have to be accompanied by an adult. We have severaL workshops currentLy running, namelv.. Ea5tE5sex Hackspace CIO Report of the Tnjstees Committee for the year ended 30thJune 24 Page 2 The sewing & textiles group running on Wednesdays in the social space has been targeting social isoLation, bringing together people from different walks of life working on individual and group projects either for themselves or the community. The woodworking group run by Clarke in the woodshop meets Wednesdays and has been successful in teaching the basics and made or refurbished tools, wall units and tool benches in the wood workshop. The board and card games group have been meeting the first Friday of the month, again aimed at reducing social isolation & encouraging people to be mentalLy active. Every other Monday the Guitar group has been meeting. starting from complete beginners they have increased their membership and have a tutor visiting to help them expand their skilLs. Essex HAM radio used the space regularly and have been invited to become a regular part of the hackspace, Bnd permission has been secured to attach radio antenna brackets to the outside of the space for easy aeriaL installation. EcoEssex has also used the space for non-commercial eco outreach meetings The space continued to find and distribute more Laptops for chiLdren and continue corporate outreach. We have provided another 100 Laptops in the course of the year to needy children and Ukrainian refugees. This year we have officially attended EMF Camp 2025 and run a "viLlage" with STEM outreach activities such as our paper rockets and minecraft local area network. As part of the festival. a sponsored electronic programmable badge is produced. On this occasion Matt has produced a series of EEH branded "Hexpansions" which Link into the badge which he has donated to the space through Justgiving. For the event, we purchased a 2nd aLI weather double gazebo to be used at future summer events and refreshed our hackspace sticker supply Inoted in advertising expenses). Other notable points was the creation of the, potato of the infi'nite- a GPS enabled large fibreglass art object approximately 3 ft in width and weighed a not inconsiderabLe Iokg which tracked itself back to our camp. The objecl was Left around the eventto bring people to our camp - which it successfully did where peopLe were rewarded with a potato and a sticker for their troubLe. The 'potato of the infinite" was given an honourable mention by the camp's organisers as one of the more unique entries they saw during the week. The event was very well attended by over 3.000 attendees and our-viLlage" was similarly well attended by nurnerous children and adults from 8am to 11pm daily, reaching an estimated 600 people. Ea5tE5sex Hackspace CIO Report of the Tnjstees Committee for the year ended 30thJune 24 Page 3 Principal Funding Sources AIL funds for the past 12 months have been raised from grants, donations. subscriptions and disposal of assets no longer required for operation of the Hackspace. A totaL of £21,565 has been raised., the amount is comparabLe to 2022-2023 although the previous year included significantly more income from grants, reflecting our increased membership size. Income streams Grants 24%1£5.1211 Sale of 3rd party ÈqUiPtnÈnt Grants 1%1£2351 Saleof 3rd partyequiFxnent •U3A U3A 8%1£16201, Metnbe15hip fees & Sundaries 61%1£13.2161 JUSTGIVING Membershlp fees& SLndarie5 JUSTGIVING 6%1É13841 ChartArea Sta￿0rter 0%1È381 . I%IE13DI Expenditure Insuranc 4%1£8251 Éxpen 2% IE5051 Sundarte5 2%1£5871 Sts*Ewety other a4%1£83QBI .Ad¥*rtiyng In5w3n . E¥PWSes 5undariE5 MathinEryI WoFk5hopEquiptnent Removatio Rennovbto I%IE1411 MathinerylwcrfPthop E9uipment 55%1£13,fthl OthÈr Ea5tE5sex Hackspace CIO Report of the Tnjstees Committee for the year ended 30thJune 24 Page 4 Our expenditure of £24.190 includes the cost of 6 months of energy usage carried over from the previous year due to biLling issues with the local counciL. The -other" category includes the costs of cleaning, ICO, electricity (including previous years), water and council rates. In a normal year, we would expect this to be approximately £4,500. It has been noted that our insurance is being withdrawn in October and we WILI need to seek other providers. We have managed to reduce our internet outgoings by arranging a free dedicated fibre broadband connection to the space, which was funded by ASELA and wouLd have costthe space between £20-60k. In addition, the space has been granted 12 months of free internet. which WILI revert to the cost of standard connection rather than that of a dedicated fibre Line fee for up to 7 years. Further to this, we have been approached by the same team to host a LORAWAN node to be mounted on the side of the space for an additional free 6 years of broadband usage. The connection takes us from 35mbls to IOOOmbps and WILI be a great boon for video conferencing. Investment Policy At present we do not have any funds to invest. Reserves Policy We aim to have 6 months of reserves for ongoing expenses leLectricity, water and teLecommunication servicesl. This remains at £2.000 The electricity issue reported previously has been resolved. Plans for Future Periods We are continuing to procure tools and organise the workshops to make them more practical. Our spending on tools and machinery policy going forward is to buy better equipmentthan people are Likely to have access to at home. This ensures that the space WILL remain relevant with an excellent seLection of tools and machinery which wouLd be too Large, bulky or specialist and provides a useful resource in the community. Trustee Indurtion and Training AIL trustees were inducted on the 1st June on the health and safety policies of the hackspace. These have also been published online. Ea5tE5sex Hackspace CIO Report of the Tnjstees Committee for the year ended 30thJune 24 Page 5 **----- Start of picture text -----**
Charity Name No (if any)
East Essex Hackspace CIO 1190927
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01.07.2023 30.06.24
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Grants 5,110 - - 5,110 6,500
Donations 1,434 - - 1,434 2,105
Membeship fees 13,216 - - 13,216 10,728
Rental income 1,620 - - 1,620 1,660
Other income 185 - - 185 1,519
Monies transferred from EEH CIC - - - - -
- - - - -
- - - - -
Sub total (Gross income for
21,565 - - 21,565 22,512
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 21,565 - - 21,565 22,512
A3 Payments
Small tools and other consumables 7,598 - - 7,598 9,538
Advertising 170 - - 170
Premises costs 8,415 - - 8,415 2,350
Insurance 835 - - 835 523
Computer expenses 505 - - 505 593
Postage & stationery 38 - - 38 21
Miscellaneous expenses 621 - - 621 22
Accountancy - - - 240
- - - - -
Sub total [ 18,182 ] - - 18,182 13,287
A4 Asset and investment
purchases, (see table)
Improvements to premises - - - -
Plant & machinery 6,008 - - 6,008 12,062
Sub total [ 6,008 ] - - 6,008 12,062
Total payments 24,190 - - 24,190 25,349
Net of receipts/(payments) - 2,625 - - - 2,625 - 2,837
A5 Transfers between funds - - - - -
A6 Cash funds last year end 7,424 - - 7,424 10,261
Cash funds this year end 4,799 - - 4,799 7,424
**----- End of picture text -----**
CCXX R1 accounts (SS) 17/04/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Bank balance
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
Plant and machinery|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**4,799**
**-**
**-**
**-**
**-**
**-**
**4,799**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
General
**12,062**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval| CCXX R2 accounts (SS) 17/04/2025 2