East Essex Hackspace CIO Hawkwell Sports Pavilion Hawkwell SS5 4HF 07832 118490 http://eehack.space https://www.facebook.com/groups/eastessexhackspace/ Twitter: @EEHackSpace
## **Report of the Trustees Committee for the year ended 30th June 23**
The Management Committee presents its trustees’ report and financial statements for the year ended 30 June 2023.
## **Reference and Administrative Information**
**Charity Name:** East Essex Hackspace CIO **Charity Registration Number:** 1190927 **Company Registration Number:** CE023644
## **Registered Office and Operational Address:**
East Essex Hackspace CIO Hawkwell Pavilion
Park Gardens Hawkwell SS5 4HF
## **Trustees**
Tim Neobard - Chair
Alex Chiolo - Treasurer Steven Tong - Secretary Scott Window Stephen Ford Ed Mangion
## **Accountants:**
Graham Stapleton Howard & Stapleton 2nd Floor Offices, 26-28 West Street, Market Square Rochford SS4 1AJ
## **Purpose and Aims**
To advance the education of the public in the subjects of STEM (Science, Technology, Engineering and Mathematics) in Essex and the surrounding areas by establishing and operating a workshop for the benefit of the local community.
## **Ensuring our work delivers our aims**
We review our aims, objectives and activities each year. This review looks at what we achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. The review also helps us ensure our aim, objectives and activities remain focused on our stated purposes. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.
## **Focus of our work**
EEH opened our doors in early June 2021 and since our opening, each of the workshops is in a usable state with tools and equipment.
We continue to have a large presence in the community with around 500 people utilising our space on a weekly basis. Recently we have seen an increase in independent member usage (not related to hackspace or U3A meetings), both during the day and evenings.
Since last year our membership has grown by 12, though a few have left, we are now at 96 active paying subscribers (end of June 22). We have now moved away from active recruitment, though we will continue to engage the public at events and through social media.
The workshops continue to see light use outside of regular meetings, which means we still have scope for growth, however we forecast that mid 2024 we will likely require expansion of the workshop facilities, a cap on future membership or some type of tiered access system.
## **Outreach**
We are looking to engage the full local community of all ages. All under 18s have to be accompanied by an adult.
We have several workshops currently running, namely:
- A “minecraft coding club” brings in children from the local area immediately after the park run events on Sundays. These coding clubs teach the children the basics of
_East Essex Hackspace CIO Report of the Trustees Committee for the year ended 30th June 23_
Page 2
programming blocks and loops. Around 30 sessions were held during the year, approximately 240 ‘slots’ have been made available with all the places being filled. We have also run Each week the slots are made available as first come first serve. minecraft sessions with SCARFTS which provide opportunities for young carers.
- The sewing & textiles group running on Wednesdays in the social space has been targeting social isolation, bringing together people from different walks of life working on individual and group projects either for themselves or the community.
- The woodworking group run by Clarke in the woodshop meets Wednesdays and has been successful in teaching the basics and made or refurbished tools, wall units and tool benches in the wood workshop.
- The woodturning group meets on Mondays. There have been several intakes and it has proven very popular.
- The board and card games group have been meeting the first Friday of the month, again aimed at reducing social isolation & encouraging people to be mentally active.
- Every other Friday the Guitar group has been meeting, starting from complete beginners they have increased their membership and have a tutor visiting to help them expand their skills.
- On the second Tuesday of every month we have run robotic stem activities for children and adults.
Essex HAM radio have approached and used the space regularly and have been invited to become a regular part of the hackspace, and permission has been secured to attach radio antenna brackets to the outside of the space for easy aerial installation.
EcoEssex has also used the space for non-commercial eco outreach meetings
The space continued to find and distribute more laptops for children and continue corporate outreach. We have provided another 200 laptops in the course of the year to needy children and Ukrainian refugees.
We have also commenced a “Vape” recycling programme and are looking to demonstrate the environmental waste by converting this into a portable battery for 3D printing.
We have made a major purchase of a “Wazer” which is a water jet cutter. Grants for £5,000 were sought from the Essex Community Foundation, which was added to grants brought forward from 2021-2022 period to make the purchase of the Wazer and equip our electronics workbench.
## **Principal Funding Sources**
_East Essex Hackspace CIO Report of the Trustees Committee for the year ended 30th June 23_
Page 3
For the past 12 months we have raised all funds from grants, donations, subscriptions, amazon smile and disposal of assets no longer required for the cause.
We have received £22,512 in income during the year.
## **Investment Policy**
At present we do not have any funds to invest.
## **Reserves Policy**
We aim to have 6 months of reserves for ongoing expenses (electricity, water and telecommunication services). Due to the increase in electricity rates, we have recently increased the reserve amount from £1,500 to £2,000.
It should be noted we carry a significant debt not reported in the accounts to Rochford District Council for utilities that they have been unable to bill. The total cost of the electricity which makes up the bulk of this is approximately £2,200 for October to end of June.
## **Plans for Future Periods**
We are continuing to procure tools and organise the workshops to make them more practical.
_East Essex Hackspace CIO Report of the Trustees Committee for the year ended 30th June 23_
Page 4
Our spending on tools and machinery policy going forward is to buy better equipment than people are likely to have access to at home. This ensures that the space will remain relevant with an excellent selection of tools and machinery which would be too large, bulky or specialist and provides a useful resource in the community.
## **Trustee Induction and Training**
All trustees were inducted on the 1st June on the health and safety policies of the hackspace. These have also been published online.
_East Essex Hackspace CIO Report of the Trustees Committee for the year ended 30th June 23_
Page 5
**Charity Name No (if any) East Essex Hackspace CIO 1190927 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01.07.2022 30.06.23
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**6,500**
**2,105**
**10,728**
**1,660**
**1,519**
**-**
**-**
**-**
**22,512**
**-**
**-**
**-**
**22,512**
**9,538**
**2,350**
**523**
**593**
**21**
**22**
**240**
**-**
**13,287**
**12,062**
**12,062**
**25,349**
**- 2,837**
**-**
**10,261**
**7,424**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**6,500**
**2,105**
**10,728**
**1,660**
**1,519**
**-**
**-**
**-**
**22,512**
**-**
**-**
**-**
**22,512**
**9,538**
**-**
**2,350**
**523**
**593**
**21**
**22**
**240**
**-**
**13,287**
**-**
**12,062**
**12,062**
**25,349**
**- 2,837**||**Last year**
**to the nearest £**|
|Grants|**6,500**|||||**4,800**|
|Donations|**2,105**|||||**1,047**|
|Membeshipfees|**10,728**|||||**5,702**|
|Rental income|**1,660**|||||**1,430**|
|Other income|**1,519**|||||**364**|
|Monies transferred from EEH CIC|**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**22,512**|||||**13,343**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**13,343**|
||||||||
|Small tools and other consumables
Advertising|**9,538**|||||**1,115**|
|||||||**385**|
|Premises costs|**2,350**|||||**1,186**|
|Insurance|**523**|||||**420**|
|Computer expenses|**593**|||||**1,602**|
|Postage & stationery|**21**|||||**35**|
|Miscellaneous expenses|**22**|||||**167**|
|Accountancy|**240**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**13,287**|||||**4,910**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
|Improvements topremises||||||**1,791**|
|Plant & machinery|**12,062**|||||**3,570**|
|**_Sub total_ **|**12,062**|||||**5,361**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**10,271**|
||||||||
||**- 2,837**|**-**|**-**|**- 2,837**||**3,072**|
||**-**|**-**|**-**|**-**||**-**|
||**10,261**|**-**|**-**|**10,261**||**7,189**|
||**7,424**|**-**|**-**|**7,424**||**10,261**|
CCXX R1 accounts (SS)
24/04/2024
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
Plant and machinery
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Bank balance
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**7,424**
**-**
**-**
**-**
**-**
**-**
**7,424**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
General
**12,062**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
24/04/2024
2