## **East Essex Hackspace CIO Report of the Trustees Committee for the year ended 30th June 21** The Management Committee presents its directors’ report and financial statements for the year ended 30 June 2021. ## **Reference and Administrative Information** **Charity Name:** East Essex Hackspace CIO **Charity Registration Number:** 1190927 **Company Registration Number:** CE023644 ## **Registered Office and Operational Address:** East Essex Hackspace CIO Hawkwell Pavilion Park Gardens Hawkwell SS5 4HF ## **Management Committee:** Tim Neobard - Chair Alex Chiolo - Treasurer Steven Tong - Secretary Gary Ott Scott Window Stephen Ford ## **Accountants:** Graham Stapleton Howard & Stapleton 2nd Floor Offices 26-28 West Street Market Square Market Square Rochford SS4 1AJ ## **Purpose and Aims** To advance the education of the public in the subjects of STEM (Science, Technology, Engineering and Mathematics) in Essex and the surrounding areas by establishing and operating a workshop for the benefit of the local community. ## **Ensuring our work delivers our aims** We review our aims, objectives and activities each year. This review looks at what we achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. The review also helps us ensure our aim, objectives and activities remained focused on our stated purposes. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set. ## **Focus of our work** Following a long period of refurbishment, we opened our doors in early June 2021. The majority of funds raised during this account period were used for the refurbishment and purchase of equipment to enable the project to begin operating for the June 2021 opening. Each of the workshops is in a basic state with tools and equipment. Each of the rooms has had a full refurbishment from the floor up. We have a hard wearing resin floor, suitable for workshop use, removed the old fixtures and fittings from when the site was a sports pavilion and the walls stripped back to bare brick and repainted. We have provided mechanical ventilation in all rooms, air conditioning and heating in each and the entire building has been rewired, with the workshops made 3ph ready. The doors have been refurbished to the latest fire standards and a 2 area fire alarm installed with both audible and visual alarms. The social space was replastered and the ceiling dropped and replaced with firesafe materials. A hearing loop has been installed but not yet commissioned. Audio/visual facilities have now been installed and the room is complete. The council have provided a highly insulated roof, electric shutters and a disabled ramp and additional main entrance. Finally we have got a telegraph pole installed and a telephone line run, which provides 48mb/s internet access. We have begun by opening the facility to the public, recruiting members and inducting them. Already plans are now in place to start wood working workshops & textile workshops for the local public. The local U3A group is now free to utilise the facilities as is the Junior Park Run when they are given the go-ahead to open up. ## **Outreach** We are looking to engage the full local community of all ages. All under 18s have to be accompanied by an adult. We have several outreach programmes planning, including the start of a “minecraft coding club” which brings in children from the local area following the park run events on a Sunday. These coding clubs teach the children the basics of programming blocks and loops. The sewing & textiles group outreach targets social isolation, bringing together people from different walks of life. ## **Principle Funding Sources** For the past 12 months we have raised all funds from grants and donations from the general public. ## **Investment Policy** At present we do not have any funds to invest. ## **Reserves Policy** At present we are aiming to have 6 months of reserves for the electricity, water and phone services. This is set at £1,500. ## **Plans for Future Periods** At present we are continuing to procure tools and organise the workshops to make them more practical. This includes fitting wheels on all furniture to make it useable. ## **Trustee Induction and Training** All trustees were inducted on the 1st June as to the health and safety policies of the hackspace. These have also been published online. **----- Start of picture text -----**
Charity Name No (if any)
East Essex Hackspace CIO 1190927
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01.07.2020 30.06.21
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Grants 8,754 - - 8,754 -
Donations 2,402 - - 2,402 -
Membeship fees 143 - - 143 -
Monies transferred from EEH CIC 2,429 - - 2,429 -
Other income 14 - - 14 -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
13,742 - - 13,742 -
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 13,742 - - 13,742 -
A3 Payments
Insurance 241 - - 241 -
Computer expenses 499 - - 499 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 740 ] - - 740 -
A4 Asset and investment
purchases, (see table)
Improvements to premises 3,499 - - 3,499
Plant & machinery 2,314 - - 2,314
Sub total [ 5,813 ] - - 5,813 -
Total payments 6,553 - - 6,553 -
Net of receipts/(payments) 7,189 - - 7,189 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 7,189 - - 7,189 -
**----- End of picture text -----**
CCXX R1 accounts (SS) 10/06/2022 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank balance
**Details**
**Details**
Improvements to premises
Plant and machinery
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**7,189**
**-**
**-**
**-**
**-**
**-**
**7,189**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**3,499**
Unrestricted
**2,314**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval| CCXX R2 accounts (SS) 10/06/2022 2 Section B Statement of assets and liabilities at the end of the period U￿￿tricted fund5 to Mare51 £ Restricted funds to nearest£ Endowment funds 4 rf&