2023-08-31-accounts

The British Society for Medical Mycology

Minutes of the Annual General Meeting of the British Society for Medical Mycology

Monday 4[th] September 2022 17:30 – 18:30

Zoom virtual meeting and in-person

Location Park Inn by Radisson ManchesterCity Centre/online via zoom

President: Malcolm Richardson Secretary: outgoing Rebecca Gorton Secretary: incoming Margherita Bertuzzi Treasurer: Lily Novak Frazer Scientific Meetings secretary: outgoing Lewis White Scientific Meetings secretary: incoming Dora Corzo Leon Junior representative: Norman Van Rhijn Junior clinical representative: outgoing Clare Logan Junior clinical representative: incoming Alyssa Hudson General executive member 1: outgoing David Moyes General executive member 1: incoming David Chandler General executive member 2 Dr Alireza Abdolrasouli General executive member 3 Dr Mark Fraser BSMM MSc course representative Mark Ramsdale Scientific meeting organiser

Margherita Bertuzzi

1) Apologies for absence

Apologies were sent by Prof Rosemary Barnes and Dr Silke Schelenz.

• 2) Minutes from Annual General Meeting held September 5[th] 2022 Exeter

Nothing to report, minutes were approved

• 3) Executive committee elections (2 min)

• a) New executive members to be elected

  • i) Marguerita Bertuzzi – General secretary

  • ii) Dora Corzo Leon – Meetings secretary iii) Alyssa Hudson - Junior clinical representative

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Status.: Active

Form No.: BSMM-F-04

Effective Date: 27/09/2021

Registered Charity No.: 1190926

Author:

The British Society for Medical Mycology

iv) Dr David Chandler - General Executive member post 1

All approved

• b) Upcoming posts for exective

• i) General Executive member posts – due to renew September 2024

Raised to the membership to make them aware that this is going to happen.

4) President’s report (Prof Malcolm Richardson) (10 min)

Malcolm Richardson (MR) discussed about the new online system for the registration to the society which should mainstream our procedures. He also reminded of the necessity of increase our presence on social media and the fact that we are affiliated with other important society (ECMM, ISHAM).

MR reminded that another way we can represent ourself is by sponsoring joint sessions at other meetings for example we will sponsor a session at FIS in November, on NGS and we are also in discussion with the BSI to have a session at their meeting. MR congratulated Norman van Rhijn (NvR) about the new website and those members who are helping in the delivery of the BSMM/UoE Master.

• 5) Scientific meetings (Lewis White) (10 minutes)

• a) Feedback on Mycology 2023 Manchester

Margherita Bertuzzi (MBe) reported on Manchester 2023. MBe provided some data on the meeting with 135 (maybe more) attendees. The event was sold out about a month in advance and there were 19 flash talks, 10 offered talks and 60 posters. There was a big focus on equal representation with 75 Early Career Researchers (ERCs) attending, 50:50 male:female (m:f) speakers and chairs and 52:48 m:f offered talks. 7 out of the 10 dedicated offered travel grants were awarded and there were 9 sponsors, which were very generous (reminded attendees to visit them if they hadn’t). MBe concluded by thanking all the attendees who helped with the judging of talks and posters, all the sponsors, everybody who helped. MBe also mentioned that a survey will be circulated for feedback. Lewis White (LW) concluded by thanking MBe and NvR for organising the meeting and praised the clinical:basic research balance in the programme.

b) FIS 2023

See above mention in MR report

• c) BSMM 2024 Cardiff

LW (Local organiser for 2024) reported on the organisation of Cardiff2024 at the Leonardo hotel, which they have the Celtic meeting of the mycological association. This meeting has similar size and structure and it went very well so he is predicted to cost 42K, leaving also a little space for profit. LW showed an interactive tour of the venue (White Hall suite for the poster, spare room for the Exec meeting and so on). Date will be June the 10[th] , as in September there would be a clash with something LW is planning to attend. This is also to try to move back the BSMM annual scientific meeting to April/May. Somebody in the audience flagged that the date might be conflicted but LW indicated that unfortunately, as in the case of Manchester 2023, it is always likely there is going to be a conflict.

Version No.:

Status.: Active

Form No.: BSMM-F-04

Effective Date: 27/09/2021

Registered Charity No.: 1190926

Author:

The British Society for Medical Mycology

LW then reported on the intention of having 2025 as a joint meeting with the Mycology update in London. Rebecca Gorton (RG) mentioned that this is also due to the fact that we are struggling to get people to volunteer (comment from the audience is inaudible). Somebody asked if we get profit from doing a joint meeting and LW indicated we did have 5K profit last time. Adilia Warris asked if it would be better to leave the meeting around June in the future to avoid bad weather but Neil Gow (online) raised there might be issue with vacation. However, it was also raised that there is never going to be a good time for everybody.

• 6) Treasurer’s report (Lily Novak Frazer) (10 min)

Lily Novak Frazer (LNF) provided the report for the financial year which ended on the 31[st] of August 2022. This report was circulated to all BSMM members via email prior to the meeting. Slides presented below.

Version No.:

Status.: Active

Form No.: BSMM-F-04

Effective Date: 27/09/2021

Registered Charity No.: 1190926

Author:

The British Society for Medical Mycology

Version No.: Registered Charity No.: 1190926

Status.: Active

Form No.: BSMM-F-04

Effective Date: 27/09/2021

Author:

The British Society for Medical Mycology

Version No.:

Status.: Active

Form No.: BSMM-F-04

Effective Date: 27/09/2021

Registered Charity No.: 1190926

Author:

The British Society for Medical Mycology

Version No.:

Status.: Active

Form No.: BSMM-F-04

Effective Date: 27/09/2021

Registered Charity No.: 1190926

Author:

The British Society for Medical Mycology

Version No.:

Status.: Active

Form No.: BSMM-F-04

Effective Date: 27/09/2021

Registered Charity No.: 1190926

Author:

The British Society for Medical Mycology

Version No.:

Status.: Active

Form No.: BSMM-F-04

Effective Date: 27/09/2021

Registered Charity No.: 1190926

Author:

The British Society for Medical Mycology

Version No.:

Status.: Active

Form No.: BSMM-F-04

Effective Date: 27/09/2021

Registered Charity No.: 1190926

Author:

The British Society for Medical Mycology

Version No.:

Status.: Active

Form No.: BSMM-F-04

Effective Date: 27/09/2021

Registered Charity No.: 1190926

Author:

The British Society for Medical Mycology

Status.: Active

Version No.:

Form No.: BSMM-F-04

Effective Date: 27/09/2021

Registered Charity No.: 1190926

Author:

The British Society for Medical Mycology

Version No.:

Status.: Active

Form No.: BSMM-F-04

Effective Date: 27/09/2021

Registered Charity No.: 1190926

Author:

The British Society for Medical Mycology

LNF reminded the membership that the system to subscribe has now been moved to a different automated system on the BSMM web site, which will make sure that the payments are taken automatically each year and all is GPDR compliant. LNF thanked NvR for devising the move to the new system. (inaudible comments from RG – something to do with the need for each member of signing up to the system and that she will send an reminder email).

Version No.:

Status.: Active

Form No.: BSMM-F-04

Effective Date: 27/09/2021

Registered Charity No.: 1190926

Author:

The British Society for Medical Mycology

LNF also made the attendees notice that the Glyn award presented above do not include some travel grants for this meeting, which were payed after the end of the financial year this report includes, and which will be reflected in the next annual accounts. She also encouraged members to apply for grants, particularly the Glyn award. LNF concluded by thanking Keith Thomson for his continued support to the society (over 17 years) and RG and NvR for the modernisation of a digital system/website since the conversion to CIO. LNF also thanked the previous treasurer, Dr Caroline Moore, for her help and the rest of the Executive. Opening a second bank account and look into investiment policy are tasks that LNF would like to undertake during her mandate and left with the slides on outstanding points to cover during her mandate.

7) BSMM MSc/Diploma/ Certificate Course (Mark Ramsdale) (5 min)

Mark Ramsdale (MRa) reported on the Masters course jointly supported by BSMM/UoE, which was launched last year with 4 students enrolled who are now at different points. MRa thanked the 40 different contributors from the BSMM providing material for the students and indicated that at this stage they are producing the diploma material. Recruitment indicate they might have up to 17 new students, with representative from all over the world and there are going to be 2 points of entry (Sept and Jan). UoE has extended the scholarship scheme with unlimited number of scholarships for the PGcert for students coming from low-middle income countries. This equals to a reduction in student contribution from £5K to £800 but the vote for the BSMM scheme (see below), which will be circulated to the membership is crucial to support even more the students. MRa reported that one of the lecturers supporting the programme has left for a Fellowship and will be substituted by Steven Bates. Question was about when the profit will need to be available: 25 student to be even and the BSMM splits on the income not the profit.

Version No.:

Status.: Active

Form No.: BSMM-F-04

Effective Date: 27/09/2021

Registered Charity No.: 1190926

Author:

The British Society for Medical Mycology

• 8) Secretary’s report (Rebecca Gorton) (5 min)

• a) Members update

b) Update on travel grants

c) Vote for BSMM/UoE joint scholarship (sent out to membership for voting) This vote was intended to gauge BSMM member support for funding the UoE masters.

9) Update on working groups revival (Malcolm Richardson)

MR provided a quick recap on two current working groups, the BSMM diagnostic standards and the BSMM TDM guidelines. Discussions are in place to compose and support these working groups with a view to review the manuscripts.

Version No.:

Status.: Active

Form No.: BSMM-F-04

Effective Date: 27/09/2021

Registered Charity No.: 1190926

Author:

The British Society for Medical Mycology

10) Website / Stripe update (Normal Van Rhijn) (5 min)

This was skipped as NvR was not in attendance.

11) AOB (1 minute)

MR concluded thanking RG and LW for their help with the society and welcomed the new team of the Executive.

Verified minutes recorded at the AGM that took place on 4[th] September 2023 Representative signature on behalf of the British Society for Medical Mycology:

Honorary Treasurer

Lily Novak Frazer

Status.: Active

Version No.:

Form No.: BSMM-F-04

Effective Date: 27/09/2021

Registered Charity No.: 1190926

Author:

CHARITY REGISTRATION NUMBERS ENGLAND & WALES 1190926 SCOTLAND SCO50556 BRITISH SOCIETY FOR MEDICAL MYCOLOGY FINANCIAL STATEMENTS 31 AUGUST 2023 GARDNER & PARTNERS LTD Chartered Certified A(xountants 9 Rosemounl Pl A825 2UX

BRITISH SOCIETY FOR MEDICAL MYCOLOGY 1190926 & SC050556 INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE BRITISH SOCIETY FOR MEDICAL MYCOLOGY YEAR ENDED 31 AUGUST 2023 REPORT OF THE INDEPENDENf EXAMINER I report on the accounts of the charity for the year ended 31 August 2023 which atE set out on p8g¢8 1 to5. RESPECTJVE RESPONSIBILrriES OF TRUSTEES AND EXAMINER The charity's lrnstees are responsible for theprcparation of the accounts in accordance with the tenlls of the chariti¢s and trnstee investment (Scotland) Act 2005 and the charities accounts (Scotland) rcgulations 2006. The clwity tnLStces con8ider that the audit requirement of regulation 10(1) (d) of Ibe accounts regulations d(Ks not apply. It is my ￿sponSibl11tY to examine the accounts as required under section 44(1) (c) of the act and to state whether particular mattcr5 have come to my attention. BASIS OF INDEPENDENT EXAMINER'S STATEMENT My examination is carried out in accordance with regulation I l of the charities accounts (Scotland} regulations 2006. An examination includes a review of the accounting records kept by the Ch￿1ty and a comparison of the accounts presented with those records. It also in¢ludes coll5ideration of any unusua] items or disclosures in the accounts, and seeks explaDations from the tn￿te£S concerning any such malters. The Procedures vndertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audtt opinion on the vicw given by the accounts. YDEPENDENT EXAMINER'S STATEMENr In the course of my ¢xaMi￿tion no matter has come to my attention. l. Which gives mc rcasonknle cau￿ to believc that in any material respe¢1 the requirements To keep accounting records in accordance with s¢¢tiOll 44(1) (a) aad regulation 4 of the 2006 accounts regulations. and To prepare accounts which accord wilh the a￿ounting rccords and comply with regulation 9 of Ibe 2￿6 accounts regulations have not be¢n met. or 2. To which in my opinion, attention thould be drawn in order to enable a proper understanding of the accounts to be Teach￿. Keith Thomson FCCA Gardner and Partners Ltd Chartered Certified Acwuntants 9 Ros¢mount Place AB25 2UX 24 May 2024

THE BRMSH soctETY FOR MEDIUL MYCOLOGY STATEIIEP4T OF FINANCIAL AmmES F¢)R ThE YEPR ENDED 31 XIGiISf 21123 Funds Funds 2023 2022 5162 5162 2143 Spon8or8hlp fiom meellnp eank Ir)tqTe Blood & FwvJS Profil S FIS Reirnbwsw Book Sa 8126 13026 31030 Travot Gftnts Tr8vd Gr8nts. EV￿ ktycdogy Fwxl 11 Maieri8 Dlptoma Travel Cos FuvJal RoJthy FIS Sp6akers ExportSO5 UKCMN Costs WorklivJ Pgrty C8ntlth Sy UCL Bwsary 5376 $376 3744 Not l¢K¢mkng ResthKrxfor Y 74352 27288 F￿d$ 187556 2C171

B￿CE SHEET AS AT 31 AUGusf2023 416S9 31833 Lbyd6 CIO Cash in 223513 214273 VAT 16T1 102 427 2117 &29 221396 213744 221396 213744 221398 213744

THE S￿ET FOR MED￿&&￿Y¢c￿oSy OTE8TO THE £couKrs FOR THE PEIIIOO ENDED ¥1 ￿1GU8T 2023 S1e2 2143 8b)ott & Ftjngi FIS R￿mbL￿$M￿l . 6182 2143 227 Tra￿ Q)sts 800 14 PrDfe8siorAI F 1125 Bank

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