Abergavenny Rotary Charitable Incorporated Organisation ## **Registered Charity Number 1190919** ## **Trustees Annual Report for the year ended 30[th] June 2021** ## **Governing Document** The Abergavenny Rotary Charitable Incorporated Organisation (CIO) was founded on 18[th] August 2020 by the Rotary Club of Abergavenny. The objects of the CIO are: The relief of the poor and needy in Abergavenny and surrounding area, any other part of the United Kingdom or elsewhere in the world, or such other charitable purpose as members of the CIO shall in duly constituted meeting direct. ## **Trustees** The trustees of the CIO are the President, the President Elect, and the Secretary of the Rotary Club of Abergavenny. Their term of office is 1[st] July to 30[th] June the following year. The following were trustees for the year ended 30[th] June 2021. Dean Christy, President Charles Harper, President Elect Robert Parker, Secretary All members of the Rotary Club of Abergavenny are members of the CIO. ## **Financial Results and Charitable Activities** It took a considerable amount of time from the foundation of the CIO on 18th August 2020 to 3[rd] June 2021 to open the new CIO bank account with Lloyds Bank. A Financial Report and Income and Expenditure Account for the period from the opening of the CIO Bank Account on 3rd June 2021 to 30[th] September 2021 is attached to this report. The Annual Abergavenny Steam Rally is the CIO’s main source of funding. The CIO Trustees delegate the planning, organising and running of the Rally to a Committee which is chaired by the Rally Organiser who is a Rotarian and CIO member. The Steam Rally Committee is made up of CIO members and other volunteers. The CIO Trustees delegate decisions on charitable donations to the Club Council. The CIO Trustees, the Officers and Committee Chairs are members of the Council. There is delegation from Council to Charity Committees for donations of up to £500. Donations over this amount must be referred by the Charity Committees to the Council. Most decisions on charitable donations are straightforward in nature but in the event of a contentious issue all members of the CIO have a say and vote in the final decision. The CIO Charity Committees are as follows: - Page 1 of 2 Abergavenny Rotary Charitable Incorporated Organisation - a) Community and Vocational b) Foundation - c) Fundraising g) Youth d) International e) Outreach f) Steam Rally Page 2 of 2 ROTARY CLLIB OF ARF.RC:AVF.NNY CI() AC.M b'inance Re ort for criod: l) cnin to_lo Se rcmber 2021 -I'hi5 11)L lirsi fL'P()ri c)1" Ihi Rciian ('ILib (Il" AbL"r"I'll iiini" L111 aCLI)unl. li LlIN'crs ihL pLriiid Iriini tir%1 ()PLningy {71- IhL' .g¥4()LiaiL'd ￿'in￿ aLL()iini (In i .lunL' ?()? I i() Lnd Ill- thL ('[() i'¢iir al .3(Tr Income Tlii principal inLcilliL iii IIIis ITrTKninil PLri()d l)a5 bLLn Iriiiii il)L' IrLinslir ()t- tuiids. £18.111)0. Ircim ihL' PrL'%i(ILlilS IILL(IUIII L(} IIIL ("[(). £9111 17 Ki i¢LI*LJ I,: Nliiiilxr 8 lund-ruisinL yr&inl. Cnditure Di5bursLniLni i)I' tiinJ% ha% L()InniLnLed in liiiL 11 Ith tl)i L-l() LL)i)%lilutioi) and managsed priiiLipJII! b! the thrL¥ %PLndiiiil L{)iiiiiiiIILL%. ( (IiiiiiiiiiiiliL% Jiid I,'i)ialii)nal LlisbursLd £1.4jJ.8? iii 111¢ PLrii)d. Yciiiili li()(1.48 aiiJ IiilLII):IliibnJl l(Trial ()[' £1 l ?{). A luriher £1.47().()11 ha% bLLn sr￿1]l i)ii In%uratlLL' lilr Ihi ?111? %iiani Kall!. Froili an opL'ninLi bJl&lllLe i)I' tr.n Illi ilii. %iirplii% l()r thi% (7rKI)Ini) PLriI)d and ihus closin" 11JnLL ()l-Ihe ('1() cllLI)uiil is .I14.741.118. Aiidil AN IlIr lipldl iliLIIIIIL Ii)i- Illi l iiir ILII IKlI)ii- L) j.(){111 Il iilLS ni)t ncLL8%qr%' li) 4Lek audit b!. and eilemal compan!.. 'l-hi Q'11) a¢L()ui)I ha% IIIL'relurL ￿ell iiidLpcnJLnili tXillllil)Ld and vcrifi¢d bi. Robcrt l.li)I d l.-C'.l. Cici)11 Iri Ball BSLlhuns1. Mt)A. C'Lii,, Ml l.'l.' TrLaburcr. RvlJi'i C'lub lil" AbLfbTLii enn3 CIO Account Income and Ex enditure O enin to305e 2021 Income Steam Rallv Fund raising events Donotions Grant5 Other 903.37 200 00 1065.61 Igo¢x). T141115f¥15 fiviii Pi¥sidei)t5 account Total Income 20168.98 Expenditure Commuriity and Vocational International Youth Steam Rally expenses Other 1433.82 1120.C 360.48 1437.60 In76.(M) Total Expenditure 5427.90 Surplus l {Deficit} 14741.08 Balanto Shoot O nin to 10 Se tgmbpr 2021 Opening Balance l June 2021 Surplus I (Deflcltl 14741.08 Bank Closine Balance 30 Sep 2021 14741.08 Acco ts prepared by evlewed and GRBall 04-Oct-21 RDLIO FCA