TRUSTEES’ ANNUAL REPORT:
Charity Commission
2023-2024
Section A:
-
From 1[st] . September 2023 to 31[st] . August 2024
-
Charity name: - Extra Mile;
-
Charity number: - 1190876 (CIO)
-
Charity address: - Extra Mile C/O Manor Court Community Primary School. Duck Lane, Chard, Somerset, TA20 2ES.
-
Names of Charity Trustees:
| Trustee name | Office | Dates/Year | Appointer of trustees | |||||
|---|---|---|---|---|---|---|---|---|
| 1 | • Mr.L. Talmage |
CEO | Year 2024/28 | Mr.L.Talmage | ||||
| 2 | • Mr.M.P.Fielding |
Chairman | Year 2024/28 | |||||
| 3 | • Mr. M. Conteh |
Year 2024/28 | ||||||
| 4 | • Mr.B.S.Heaton |
Year 2024/28 | ||||||
| 5 | • Mr. M. Smidman |
Year 2022/27 | ||||||
| 6 | • Mr. W Kargbo |
Year 2024/28 | ||||||
| 7 | • Mr. D. Wells |
Finance | Year 2024/28 | |||||
| 8 | • Mr M German |
Year 2024/28 | ||||||
| 9 | • Mrs. Anne King |
Year 2024/28 | ||||||
| 10 | • Mr. Brian Hoy |
Year 2024/28 | ||||||
| 11 | • Mrs. M Tholley |
Year 2024/28 |
-
Name of Custodian trustee: - Mr.M.P.Fielding (acted for whole year);
-
Name of Senior staff member Chief Executive (UK Director): - Mr.L. Talmage;
Section B:
-
Type of Governing document: - CIO Constitution;
-
Constitution of charity: - CIO;
-
Trustee selection method: - Appointed by Chief Executive(CEO) and all trustees agreement;
-
Governance issues: -
‘Trustees agree to act responsibly on behalf of the charity and act as advisors on its progress. They have acknowledged the major risks involved both with regard to their personal involvement with the work of the charity and with the duty of care which they exercise in ensuring the protection of children and young people with whom the charity’s volunteers work in their agreed programmes’.
Section C:
- Objects: -
Extra Mile is building and funds a free school in the Ober Funkia village, Sierra Leone, for children whose parents cannot afford education. We provide education, breakfast, water, uniforms, text books and learning materials to pupils. We facilitate access for volunteer teachers from overseas to teach in other schools in the area as well as our own. We provide teacher training to other schools as well as the charity’s staff..
-
Summary of main activities and contributions made by volunteers: -
-
Due to the lack of space we were not able to offer volunteer placements at Extra Mile during this last year but hope to continue this in the future.
Section D:
- Summary of main achievements during the year: -
| • | The motor vehicle continued to need many repairs and these were carried out to keep |
|---|---|
| it on the road. | |
| • | Fund-raising continued back in the UK to try to earn sufficient finds to pay for resources |
| which the school would need in the current year. These needs included more textbooks | |
| so that the school classes could have at least one textbook between two pupils and also | |
| exercise books and also school uniforms for all pupils as well as breakfast each day. | |
| • | A further class of pupils was enrolled after being interviewed in August with their |
| parent(s)/guardian(s), adding circa, 35 more pupils to the school role. All these pupils | |
| were able to pass the entrance examination and now the school has a total of 176 pupils. | |
| • | Pupils took their BECE exams and all achieved a pass, with every candidate achieving a |
| pass which allows them to go on to study for their WASSCE examination course. The | |
| WASSCE examination results were satisfactory though not as good as in previous years. | |
| • | Several new teachers and volunteer workers were recruited to cover an ever-increasing |
| timetable. | |
| • | A dedicated group of ladies at RMCC continued to make the packs of free, re-usable |
| sanitary towels and pants. These were sent out to the staff at school to distribute to all | |
| the senior girls. | |
| • | Plans for a new Science laboratory came to fruition with the opening during 2024 and |
| the greatly increased use of the facilities by examination classes. | |
| • | The school was able to appoint an additional Deputy Principal for the Senior School and |
| also three new Heads of department for the Language Arts, Commerce and Science. | |
| • | The school began to operate a small library for the use of pupils and staff and also for |
| younger pupils from the surrounding primary schools. | |
| • | Further teacher-training sessions were held at the end of the summer School, principally |
| led by senior Sierra Leonean staff. | |
| • | Trustee, Mr Brian Hoy worked tirelessly throughout the year to find a source of |
| funding and eventually reached an agreement with the Guernsey Overseas Aid | |
| Commission. Their grant has allowed the charity to progress the building in a major | |
| way for this year and the next. | |
| • | The finances of the charity were scrutinised and passed as satisfactory by a |
| professional bank official. |
Section E:
- Optional information on funding sources: -
Extra Mile’s principal sources of funding include donations from UK schools, churches and private well-wishers, car-boot and table-top sales as well as private individuals who donate regularly via standing-order arrangements. Applications for assistance from major sponsors have been made and these are on-going, see above for the agreement with the Guernsey Overseas Aid Commission. Alongside this there are contributions from Extra Mile’s volunteers on an ‘ad-hoc’ basis who choose to support and work with our schools in Sierra Leone, often, long after they have completed their programme(s).
Section F:
- Other optional information: - Extra Mile continues to try to raise funds to provide breakfasts for all pupils before school each day as well as recruiting new staff as the school grows year on year, see above.
Section G:
-
The trustees declare that they have approved the trustees’ annual report above which is signed below on behalf of the charity’s trustees: -
-
Signature’s: -
-
Full Names: - Luke Talmage Douglas Richard Wells
-
• Position: - Principal Trustee/CEO Finance Trustee • Date: - 24[th] .June 2025
ContEP. Extra Mile Examined final account for the year 1st September 2023 to 31st August 2024 Pag& Contents Acct Income surnmary for Au8 24 for the year Sept 2023 IAug 2024 Acct Expenditure summary for Aug 24 for the year Sept 2023 1Au8 2024 Liabilities due within 12 month5 IncomelExpenditurt to year endln8 1st Sept 2023 to 31st Au82024 Income Expenditure Surplus Nett Receipts and expenditure for the year 2023-24 59,719 £ 61.667 £ 11,9491 Funds available Balance at bank 1st Sept 2023 Add income booked Sin 1st Sep 2023 17,888 59.719 Less expenditure at bank 161,6671 Balance at bank (current acct) 31st Aug 2023 Balance at bank15avin8s account) 31st Aug 2024 Deduct reserves lor liabilitie5 Surplus as reseNes in bank acct. for this year 15.939 16,3501 9.589 Examiner's statement.. Entries verified. data and documentatioft sampled and position found as stated appreciating excel rounding differences Signed. Date.. D.'IO-Éxtra Mile Nov 2022 onw3rdslSign Acctslsigned acct for 2023-24Vu8 2024 12 month accts FINAL SIGNED Rev 00 end of year 2023 24
1111
** * XE
Reserves for liabilities Reserves for liabilities due within 12 months Fund designation Aug-24 Insurance 251 NRA and NASSIT withholds for Teacher allowance for provision of extra lessons for certificate forms Literacy scheme budget restricted fund Imethodist Women of GB) Solar Lights WK careers fund Rugby Rotary donation Buildinglrepairs Costs Window fund 400 318 160 2,165 1,143 IT fund Adam Driver States of Gurnsey Overseas Development Commission donation for building completion Studerst assistant fund 313 Total 6.350 Denotes a restricted fund L.'IO-Extra Mile Nov 2022 onwardslsign Acctslsigned acct for 2023-24IAu8 2024 12 month accts FINAL SIGNED Rev 00 end of year 2023 24
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name Extra Mile members of On accounts for the year 2023/2024 Charity no 1190876 ended (if any) Set out on pages 1,2,3 and 4 (remember to include the page numbers of additional sheets)
-
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023.
-
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
~~accounting records were not kept in accordance with section 130 of the Act or~~
-
~~the accounts do not accord with the accounting records~~
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Name: Sarah Currie Relevant professional qualification(s) or body (if any): Address: 11 Devonshire Close Rugby CV22 7EE
----- Start of picture text -----
Date: 25.3.25
----- End of picture text -----
g:\0-extra mile nov 2022 onwards\sign accts\signed acct for 2023-1
24\independent_examiner_s_report_template_r_p_accounts_oct_2018 signed by sc.docx IER
October 2018
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
None-intentionally blank
g:\0-extra mile nov 2022 onwards\sign accts\signed acct for 2023-2
24\independent_examiner_s_report_template_r_p_accounts_oct_2018 signed by sc.docx
October 2018
IER