2023-08-31-accounts

Charity Commission

2022-2023

TRUSTEES’ ANNUAL REPORT:

Secton A:

• From 1[st] . September 2022 to 31[st] . August 2023

• Charity name: - Extra Mile;

• Charity number: - 1190876 (CIO)

• Charity address: - PO Box 4884, Rugby, Warks, CV21 9GL;

• Names of Charity Trustees:

		Trustee name		Ofce		Dates/Year		Appointer of trustees
1	 Mr.M.P.Fielding		Senior Trustee		Year 2024/27			Mr.M.P.Fielding
2	 Ms. R. Brookhouse				Year 2024/27
3	 Mr. M. Conteh				Year 2020/24
4	 Mr.B.S.Heaton				Year 2024/27
5	 Mr. M. Smidman				Year 2022/27
6	 Dr. J. Bentham				Year 2024/27
7	 Mr. D. Wells		Finance		Year 2024/27
8	 Mrs. J. Gee-Russell				Year 2024/27
9	 Mrs. A. King				Year 2024/27
10	 Mr. B. Hoy				Year 2024/27
11	 Mr. W. Kargbo				Year 2021/25
12	 Mrs. M. Tholley				Year 2022/26
13	

• Name of Custodian trustee: - Mr.M.P.Fielding (acted for whole year);

• Name of Senior staff member Chief Executive (UK Director): - Mr.M.P.Fielding;

Secton B:

• Type of Governing document: - Trust Deed (changed to CIO);

• Constitution of charity: - Trust;

• Trustee selection method: - Appointed by Chief Executive/Senior Trustee;

• Governance issues: -

Trustees agree to act responsibly on behalf of the charity and act as advisors on its progress. They have acknowledged the major risks involved both with regard to their personal involvement with the work of the charity and with the duty of care which they exercise in ensuring the protection of children and young people with whom the charity’s volunteers work in their agreed programmes.

Secton C:

• Objects: -

Extra Mile is building and funds a free secondary school in the Ober Funkia village, in Goderich, Sierra Leone, for children whose parents cannot afford education. The charity provides free education, breakfast, water, uniforms, textbooks and other learning materials to these parent’s children. The charity facilitates access by volunteer teachers from overseas to teach in other schools in the area as well as its own. It provides teacher training to other schools and its own staff.

• Summary of main activities and contributions made by volunteers: -

 Due to the lack of accommodation due to building work the charity was not able to offer volunteer placements at the Extra Mile School during this last year. Mrs. Anne King (Trustee) did visit in Aug/Sept for two weeks and stayed in the school library.

Secton D:

• Summary of main achievements during the year: -

• The motor vehicle continued to need many repairs and these were carried out to keep it on the road and able to be used to carry water supplies from distant taps during the ‘dry’ season and as an emergency stand-by at the school.

• Fund-raising continued back in the UK to try to earn sufficient finance to set-aside further funds for the future building programme. We have been able to replace the zinc roof panels with aluminium-painted ones which we hope will last longer. We have also been able to pay for resources which the school would need in the current year. These needs included more textbooks so that the school classes could have at least one textbook between two pupils and sufficient exercise books as well as school uniforms for all pupils.

• A further class of pupils was enrolled after being interviewed in August with their parent(s)/guardian(s), adding 36 more pupils to the school role. The school now has a total of 179 pupils.

• Twenty-six pupils took their BECE exams and all but one candidate achieved an overall pass. They all progressed onto the Senior Secondary programme to study for WASSCE.

• Seventeen Senior pupils sat for their WASSCE examinations in July and all achieved really good marks.

• Several new teachers and volunteer workers were recruited to cover an everincreasing timetable.

• The toilet facility for our girls has continued to be used well and the access to free, reusable sanitary towels and pants has continued. We especially thank a small group of ladies working at RMCC (the local Rugby Methodist Church Centre) each month who continue to produce the packs which are sent to the school in the regular barrel shipments.

• A careers programme was organised to help WASSCE pupils to research career areas and to practice applications. Also included was a careers day when representatives from a number of professions spoke to the pupils as a group and individually

• The charity is pleased to report that the new Deputy Principal for the Senior School has made excellent progress and trustees have become increasingly confident that the school is being led well. This excellent progress is continuing.

• The school began to operate a small library for the use of pupils and staff and also for younger pupils from the surrounding primary schools.

• Further teacher-training sessions were held at the end of the Summer School, principally led by the new Deputy Principal and other senior staff.

• Four of the WASSCE leavers from the previous year have now become junior staff, teaching their juniors and this is most welcome.

Secton E:

• Optional information on funding sources: -

Extra Mile’s principal sources of funding include donations from UK schools, churches and private well-wishers, car-boot and table-top sales as well as private individuals who donate regularly via standing-order arrangements. Applications for assistance from major sponsors have been made and these are on-going. Alongside this there are contributions from Extra Mile’s trustees and well-wishers who donate funds from time to time.

Secton F:

• Other optional information: - The charity’s regular newsletter, written by Anne King (Trustee) continues to increase the awareness of its work and to draw in more funds.

• The cost of living in Sierra Leone has risen rapidly and especially for imported products such as fuel and various foodstuffs. This difficulty has been particularly felt by our teachers and indeed by the charity which cannot raise salaries easily due to the same problems in the UK.

Secton G:

• The trustees declare that they have approved the trustees’ annual report above which is signed below on behalf of the charity’s trustees: -

• Signature’s: -

• Full Names: -

• Position: -

----- Start of picture text -----
Michael Peter Fielding Douglas Richard Wells
Principal Trustee Finance Trustee
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• Date: -

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11 [th] .Jiune 2024
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Conients Go Extra Mlle Examined final account for the year September 2022 to August 2023 Pa8e Contents Account for the year Sept 2022 to Aug 2023 Liabilities due within 12 month5 IncomelExpendlture to year ending Sept 2022 to Aug2023 Income Expenditure Surplus Receipts and expenditure for the year 2021- 22 38.036 £ 33,094 £ 4,942 Funds available Balance at bank 1st sept 2022 Add income booked Since 1st Sep 2023 Add Income received in Sept but benefit taken in August 2022 13.246 38,036 752.00 Less expenditijre at bank 134.146.001 Balance at bank 31st Aug 2023 Deduct reserves for liabilities Surplus as reserves In bank actt. for this year 17,888 15,7871 see sheet 3 12,101 Bank receipts and expenditure to year end Bank receipts for the year 8ank expenditure for the year 38.788 134.1461 4,642 Examiner'5 Statement.. Entries verified, data and documentation sampled and position found as stated appreciating excel rounding differences Signed.. Date-. L.'IO-ExTra Mile Nov 2022 onwardslSiBn Acctslsigned acrt for 2022-23IAug 2023 12 month accts FINAL SIGNED Rev 07 end of ye3r 2022_23

ctt i￿se￿ 22 to3S&t Au823 lThcoffletodat Sift A.dtIITtunth￿p TfLlStFptfpfun￿ pefiJcJ. £471 DO R+￿13r￿S1nÈ1￿￿0rnp¥fft ss ÉI W on Gdt ￿￿￿tir￿S 3.6fACQ lQ.220.W 3.533 65 ke sptbWlbyt E7oS L3.W El.osfj.QO 878.97 8enn Hall GA Ets)20D 1.$02 785 L.054. R￿lIc GASDS layie 8￿m￿1G￿ U.5F2fy) IB84 GIIT Aiotax refvfft￿ tromtru51eÈgiefunded yyla 471 50 32Sffj. £87ll97 Afr4zonCty¢. È21412 £3.53565 £1.343 .035 90 Exp¥thurio 3.78L43 6.603 30 Staff NR N￿51T y15 Tr￿¢111¢W￿K￿s 1.045 10 CPOPJIowance 10.87 201 èll¢wancés alknvance5 962 51 8¢e&la5tklurthÈ&ytilrta bo&5 repèiis 10i3t4e5e1i.w￿ btr￿.fflth gT3DCè trin5PWCOStslbJsf4te51. eiheadsSLE tostsTran5Feiied DX?6 431 76 16399 ens 25.66 31 fèÈs SthtsQl Overhead5 sUp￿1d UKgoL¥J& 5eivCif5 i.IS030 Phone5 J 39 Lttsts 1.965 27 330.00 Post3 C05t&PO 368.30 ense5 ièlutsdabl Hal 1.71986 Tptal L..10.Ixtio Mile N¢¥2022 onw￿d5[￿n Atttswned a(ttts2O22-231A￿ 1023 12 f￿ha[c￿ 2022 23

Reserves for liabilities Reserves for liabilities due within 12 months Fur)d destgnation Aug-23 NRA and NASSIT 100 Eleanor Rathbone Trust Teacher Allowance provision for extra lessons Literacy scheme budget restricted fund (Methodist Women of GBI Solar Lights 685 1.000 160 Building general funds Roof fund 541 3,3(K) Total liabilities at August 2023 5.787 Denotes a restricted fund L..10-Extra Mile Nov 2022 onwardslsign Acctslsigned acct for 2022-23Vug 2023 12 month accts FINAL SIGNED Rev 07 end of year 2022_23

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name Extra Mile members of On accounts for the year 2022/2023 Charity no 1190876 ended (if any) Set out on pages 1,2 and 3 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023.

• Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

• ~~accounting records were not kept in accordance with section 130 of the Act or~~

• ~~the accounts do not accord with the accounting records~~

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

• Please delete the words in the brackets if they do not apply.

Signed: Date:

Name: Sarah Currie Relevant professional qualification(s) or body (if any): Address: 11 Devonshire Close Rugby CV22 7EE

October 2018

IER

1

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

None-intentionally blank

October 2018

IER

2