2022-08-31-accounts - Extra Mile

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Charity Commission 2021-2022

TRUSTEES’ ANNUAL REPORT:

Section A:

From 1[st] . September 2021 to 31[st] . August 2022
Charity name: - Extra Mile;
Charity number: - 1190876 (CIO)
Charity address: - PO Box 4884, Rugby, Warks, CV21 9GL;
Names of Charity Trustees:

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Trustee name Ofce Dates/Year Appointer of
trustees
1  Mr.M.P.Fielding Senior Year 2019/23 Mr.M.P.Fielding
Trustee
2  Ms. R. Brookhouse Year 2019/23
3  Mr. M. Conteh Year 2020/24
4  Mr.B.S.Heaton Year 2019/23
5  Mr. M. Smidman Year 2022/27
6  Dr. J. Bentham Year 2019/23
7  Mr. D. Wells Finance Year 2019/23
8  Mrs. J. Gee-Russell Year 2019/23
9  Mrs. A. King Year 2019/23
10  Mr. B. Hoy Year 2019/23
11  Mr. W. Kargbo Year 2021/25
12  Mrs. M. Tholley Year 2022/26
13 
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Name of Custodian trustee: - Mr.M.P.Fielding (acted for whole year);
Name of Senior staff member Chief Executive (UK Director): - Mr.M.P.Fielding;

Section B:

Type of Governing document: - Trust Deed (changed to CIO);
Constitution of charity: - Trust;
Trustee selection method: - Appointed by Chief Executive/Senior Trustee;
Governance issues: -

‘Trustees agree to act responsibly on behalf of the charity and act as advisors on its progress. They have acknowledged the major risks involved both with regard to their personal involvement with the work of the charity and with the duty of care which they exercise in ensuring the protection of children and young people with whom the charity’s volunteers work in their agreed programmes.

Section C:

Objects: -

Extra Mile is building and funds a free secondary school in the Ober Funkia village, Sierra Leone, for children whose parents cannot afford education. The charity provides free education, breakfast, water, uniforms, text books and other learning materials to these parent’s children. The charity facilitates access by volunteer teachers from overseas to teach in other schools in the area as well as its own. It provides teacher training to other schools and its own staff.

 Summary of main activities and contributions made by volunteers: -

Due to the lack of accommodation due to building work the charity was not able to offer volunteer placements at the Extra Mile School during this last year.

Section D:

Summary of main achievements during the year: -
The motor vehicle continued to need many repairs and these were carried out to keep it on the road and able to be used to carry water supplies from distant taps during the ‘dry’ season.
Fund-raising continued back in the UK to try to earn sufficient finance to set-aside further funds for the future building programme. We have been able to replace the zinc roof panels with aluminium-coated ones which we hope will last longer. We have also been able to pay for resources which the school would need in the current year. These needs included more textbooks so that the school classes could have at least one textbook between two pupils and sufficient exercise books as well as school uniforms for all pupils.
A further class of pupils was enrolled after being interviewed in August with their parent(s)/guardian(s), adding 36 more pupils to the school role. The school now has a total of 185 pupils.
Twenty-two pupils took their BECE exams and all but one candidate achieved an overall pass. They all progressed onto the Senior Secondary programme to study for WASSCE.
Nine Senior pupils sat for their WASSCE examinations in July and all achieved really good marks. So good were the results that the school was rated as the second most successful in the whole of Sierra Leone with one pupil achieving the highest grades in the whole Western Area of the country.
Several new teachers and volunteer workers were recruited to cover an ever-increasing timetable.
The toilet facility for our girls has continued to be used well and the access to free, re-usable sanitary towels and pants has continued. We especially thank a small group of ladies working at RMCC (the local Rugby Methodist Church Centre) each month who continue to produce the packs which are sent to the school in the regular barrel shipments.
As a result of robust and impressive applications for new funding a new Science laboratory has been made using one of the existing classrooms for this purpose. The Rotary Club in Rugby and St. James Place Investment Management Company contributed funding for this project. All the apparatus and consumables were purchased in the UK and then shipped to the school.
The charity is pleased to report that the new Deputy Principal for the Senior School has made excellent progress and trustees have become increasingly confident that the school is being led well.
The school began to operate a small library for the use of pupils and staff and also for younger pupils from the surrounding primary schools.

Section E:

Further teacher-training sessions were held at the end of the Summer School, principally led by the new Deputy Principal and other senior staff.
Optional information on funding sources: -

Extra Mile’s principal sources of funding include donations from UK schools, churches and private well-wishers, car-boot and table-top sales as well as private individuals who donate regularly via standing-order arrangements. Applications for assistance from major sponsors have been made and these are on-going. Alongside this there are contributions from Extra Mile’s trustees and well-wishers who donate funds from time to time.

Section F:

Other optional information: - Extra Mile continues to try to raise funds to provide breakfasts for all pupils before school each day as well as recruiting new staff as the school grows year on year, see above. It is to be noted that the charity did report a serious incident to the Charity Commission during the year. The charity took action to deal with the matter in a professional and effective manner and the Charity Commission was satisfied with the outcome.

Section G:

The trustees declare that they have approved the trustees’ annual report above which is signed below on behalf of the charity’s trustees: -
Signature’s: -
Full Names: -
Position: -

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Michael Peter Fielding Douglas Richard Wells
Principal Trustee Finance Trustee
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Date: -

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28 [th] .April 2023
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Acct summary for Aug 2022 for the year Sept 2021 to Aug 2022

	Page
Contents and Summary	1
Account for year starting Sept 2021 with budget for 2021/22	2
Reserves for liabilities 2020 onwards	3
Acct summary forecast for 12 months of year Sep2021 to Aug2022	4
Overhead break down	5
Income break down for Sept 2021	6

Inc/Exp	Inc/Exp	year to date		Aug inc/exp
Income	£	42,616	£	2,035
Expenditure	£	45,222	£	4,709
Surplus	£	(2,605)	£	(2,674)

Summary Budget	Summary Budget	2021/22	Forecast	yr end figures
Income (All Funds)	£	48,121	£	42,616
Expenditure (All funds)	£	48,121	£	45,222
	£	-	£	(2,606)
Bank Balance at 31st Aug 2022	£	13,246
Fund representation
Reserves for liabilities (restricted funds)	£	3,247
Three months reserves (increased by approx £1k from last year) £1500 added this month	£	9,444
Funds required to meet liabilities and reserve
commitment.	£	12,691
Bank balance 31st Aug 2022	£	13,246
Deduct booked amounts not cleared at bank	£	(1,053)
Funds available for general fund	£	(497)
July&Aug Gift Aid claim submitted and received in Sept	£	752		Refu take
Net resources available for general fund	£	255

Refund received Sept but benefit taken for 2021/22