## **Charity Commission 2020-2021** ## **TRUSTEES’ ANNUAL REPORT:** ## **Section A:** - From 1[st] . September 2020 to 31[st] . August 2021 - Charity name: - Extra Mile; - Charity number: - 1190876 (CIO) - Charity address: - PO Box 4884, Rugby, Warks, CV21 9GL; - Names of Charity Trustees: **----- Start of picture text -----**
Trustee name Ofce Dates/Year Appointer of
trustees
1  Mr.M.P.Fielding Year 2019/23 Mr.M.P.Fielding
2  Ms. R. Brookhouse Year 2019/23
3  Mr. M. Conteh Year 2020/24
4  Mr.B.S.Heaton Year 2019/23
5  Mr. M. Smidman Year 2022/27 TBA
6  Dr. Jane Bentham Year 2019/23
7  Mr. D. Wells Finance Year 2019/23
8  Mrs. Janet Gee- Year 2019/23
Russell
9  Mrs. Anne King Year 2019/23
10  Mr. Brian Hoy Year 2019/23
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- Name of Custodian trustee: - Mr.M.P.Fielding (acted for whole year); - Name of Senior staff member Principal Trustee (UK Director): - Mr.M.P.Fielding; ## **Section B:** - Type of Governing document: - Trust Deed (changed to CIO); - Constitution of charity: - Trust; - Trustee selection method: - Appointed by Principal Trustee; - Governance issues: - ‘Trustees agree to act responsibly on behalf of the charity and act as advisors on its progress. They have acknowledged the major risks involved both with regard to their personal involvement with the work of the charity and with the duty of care which they exercise in ensuring the protection of children and young people with whom the charity’s volunteers work in their agreed programmes’. ## **Section C:** - Objects: - Extra Mile is building and funds a free school in the Ober Funkia village, Sierra Leone, for children whose parents cannot afford education. We provide education, breakfast, water, uniforms, text books and learning materials to pupils. We facilitate access by volunteer teachers from overseas to teach in other schools in the area as well as our own. We provide teacher training to other schools.  Summary of main activities and contributions made by volunteers: - - Due to the Covid Pandemic we were not able to offer volunteer placements at Extra Mile during this last year. ## **Section D:** - Summary of main achievements during the year: - - The motor vehicle continued to need many repairs and these were carried out to keep it on the road for emergency purposes. - Fund-raising continued back in the UK to try to earn sufficient finance to set-aside further funds for the future building programme and to pay for resources which the school would need in the current year. These needs included more textbooks so that the school classes could have at least one textbook between two pupils and also exercise books and also school uniforms for all pupils, additional funds have been sought. - A further class of pupils was enrolled after being interviewed in August with their parent(s)/guardian(s), adding 35 more pupils to the school role. The school now has a total of 125 pupils. - Pupils took their BECE exams and all achieved a pass, with every candidate achieving a pass at the highest level in Integrated Science. - Several new teachers and local volunteer workers were recruited to cover an ever-increasing timetable. - A dedicated toilet facility for our girls was completed to allow access to free, re-usable sanitary towels and pants. The toilets would have posters and take away literature containing advice on a number key health issues relevant to the local community. - Plans for a new Science laboratory were made and progress was being made to use one of the existing classrooms for this purpose. - The school was able to appoint an additional Deputy Principal for the Senior School and also three new Heads of Department for the Language Arts, Commerce and Science. - The school began to operate a small library for the use of pupils and staff and also for younger pupils from the surrounding primary schools and members of the local community. - Further teacher-training sessions were held at the end of the summer School, principally led by Trustees from within the UK on ‘Zoom’ since Covid precluded travel to the school. ## **Section E:** - Optional information on funding sources: - ## **Section F:** Extra Mile’s principal sources of funding include donations from UK schools, churches and private well-wishers, car-boot and table-top sales as well as private individuals who donate regularly via standing-order arrangements. Applications for assistance from major sponsors have been made and these are on-going. Alongside this there are contributions from Extra Mile’s volunteers on an ‘ad-hoc’ basis who choose to support and work with our schools in Sierra Leone, often, long after they have completed their programme(s). - Other optional information: - Extra Mile continues to try to raise funds to provide breakfasts for all pupils before school each day as well as recruiting new staff as the school grows year on year, see above. **Section G:** - The trustees declare that they have approved the trustees’ annual report above which is signed below on behalf of the charity’s trustees: - - Signature’s: - - Full Names: - - Position: - - Date: - **----- Start of picture text -----**
Michael Peter Fielding Douglas Richard Wells
Principal Trustee Finance Trustee
9 [th] . June 2022
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Contents Go Extra Mile Examined final account for the year September 2020 to August 2021 Page Contents Account for the yèar Sept 2020 to Au8 2021 abilities due within 12 months IncomelExpenditure to year endin¢ Sepi z021 to Au82021 Incorne Expenditure Surplus Receipts and expenditure for the year 202(k21 53,219 £ 142.7791 £ 10.440 Funds available Balance at bank 1st Sept 2020 8ook surplus at for the year 2020121 10,440 1105.001 Cleared 1st Sep 2021 Income attributable to 2020121 Less income waiting to clear 8alance at bank 31st Au8 2021 Dedutt reserves for liabilities Surplus as reserve5 in bank acrt. for this year 14.799 8.943 Bank receipts and expenditure ro year end Bank receipts for the year Bank expenditure for the year 53.114 142.7791 10.336 Examiner's staternent.. Entries verified, data and documentation sampled and position found as stated appreciatin8 excel roundin8 differences Signed.. 11. Cjl. lo%A ScKF-4 .Q). J..IArchive 03KExtra MileWcct$ 5ummariesl17a- Aug21 end of year summarylExarnined actts as at 25th Jan 2022IUn5igned year end acct 2020-21XAug 2021 12 month accts FINAL SIGNED Rev 01 end of year 2020_21 rev02.x15X Reserves for liabilities Reserves for liabilities due within 12 months Fund designation Aug-21 NRA and NASSIT Eleanor R3thbone Trust Laboratory funds Literacy scheme budget restricted fund Imethodist Women of GB) Solar Lights Didymus restricted fund Budget for summer building work Toilets 2,866 494 loo 160 620 417 200 Total liabilities al August 2021 S.857 Denote5 a restricted fund I..IArchive 03IExtra MilelAccts Summariesl173- Aug21 end of year summarylExamined actts as at 25th Jan 2022IUnsigned year end acct 2020-21IAug 2021 12 month accts FINAL SIGNED Rev 01 end of year 2020_21 rev02.xlsx CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independerrt Examinerfs Report Report to the trusteesl members of Extra Mile On accounts for the year ended 1" Sept 2020 to 31° Aug 2021 Charity no (if any) 1190876 Set out on pages See pages 1, 2 and 3 of signed acct and pages 1,2 and 3 of annual report. I report to the truslees on my examination of the accounts of the above charity 1.the Trust") for the year ended 3110812021 Responsibilities and As the Charity trustees of the Tnjst, you are responsible for the preparation basis of report of the accounts in accordance wtth the requirements of the Charities Acl 2011 ("the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){bl of the Act. I have completed my examination. I confirm that no material matters have come to my attention I .1 in connection with the examination which gives me cause to believe that in, any material respect". accounting records were not kept in accordan￿ with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no con￿MS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Relevant professional 9ualification{s) or body (if any).. Address: ',KL C IER October 2018 Contact. Ernil: IAike FieldiNJ info@extra-milury 07771874128 Extrn Mile. PO Box 4884, Rwjby. CV2196L Websit& w￿.extra-MIl￿0 Extra Mile Address: (UK Charity CthTdnission ￿. 119)876) Ist.January 2022 Dear Miss Currie, On behalf of the Extra Mile Charity I thank you for agreeing to work with Mr. D.R. Wells to oversee the Extra Mile charitrfs accounts and as Chair I duly appoint you as the Independent Examiner of its Accounts. It is with pleasure that the charity makes this appointment. Yours sincerely. M.P.Fielding (Chairl Signed Acceptance...