## **Chairperson's Report 2021 Lorna Morris Llanfair Caereinion Cylch Meithrin** 

As current Chairperson I would like to welcome you all to this AGM and thank you for attending. In order for this meeting to be constitutionally binding we need X in attendance .... 

Previous (last year's) minutes were approved. 

## **Ofsted/Quality etc** 

No Ofsted inspection was required this year. However Powys 3 plus Contact showed that there was Strong Progress and this great result helps reflect the hard work of Ellen and the rest of the staff in this particularly challenging year. 

## **Maintenance** 

This year there have been some maintenance issues, likely with a building of this age. The fascias and soffits are due to be replaced. There have been issues with the boiler but we are hoping to get a new one in the near future. There is a plan to get a canopy after the summer, to provided additional cover for play and enable the children to get outside even more. 

## **Staffing** 

Staff member Diane has been on long term leave for sickness but the other staff have done a tremendous job in covering her absence. We look forward to hopefully welcoming Diane back in September. 

Ellen has also unfortunately recently reported sick and we wish her a speedy recovery. 

Generally, staff are playing catch up with a lot of training, as many courses were postponed due to Covid. As part of our Covid response we employed a cleaner to take the additional work away form staff so they can concentrate on their main duties. We welcome our new cleaner to the team. 

## **Finance** 

Treasurer's Report was presented by Laura Isaac. 

**Finally** It has been a pleasure to work alongside the other excellent and supportive committee members this year, in an unusually difficult year with the pandemic. I am confident that the new committee that you vote in tonight will continue to assist Ellen and the rest of the staff to improve the setting and carry on making this a fantastic, safe and happy place to send our children. 




**----- Start of picture text -----**<br>
FEES: Amount: Notes:<br>August £315.50 COVID19<br>September £721.25<br>October £1,560.25<br>November £2,096.25<br>December £1,078.50<br>January £273.50 COVID19<br>February £471.00 COVID19<br>March £562.63<br>Total: £7,078.88<br>Powys Funding: Amount:<br>August £0.00<br>September £5,359.11<br>October £225.00<br>November £225.00 PPE Grant<br>December £6,919.99 (Funding £3450, Childcare Grant £3469.99)<br>January £4,019.32<br>February £0.00<br>March £6,356.00 (Childcare Grant)<br>Total: £23,104.42<br>Child Care Ofer: Amount:<br>August £0.00 COVID19<br>September £0.00 COVID19<br>October £450.00<br>November £265.50<br>December £663.75<br>January £265.50<br>February £783.00<br>March £645.75<br>Total: £3,073.50<br>Miscellaneous Income:<br>August £2,643.05 (JRS)<br>September £2,838.03 (JRS £2538.03, Dwyriw Trust £300)<br>October £95.00 (Cards £95)<br>November £1,362.45 (Ti'r Gwynt £687.55, A4C £674.90)<br>December £1,966.93 (Fundraising £1538.95, A4C £427.98,<br>January £250.00 (PPE Grant from Public Health)<br>February £276.93 (A4C)<br>March £0.00<br>Total: £9,432.39<br>Overall Income: £42,689.19<br>**----- End of picture text -----**<br>




## **Cylch Meithrin Llanfair Caereinion - CIO Accounts** 


**----- Start of picture text -----**<br>
Current Account:<br>Bank Balance on 17/08/2020 £5,118.99<br>Expenditure:<br>Utilities £1,539.90<br>Wages £20,818.33<br>Nest £1,173.07<br>HMRC £3,052.96<br>Admin/Misc £10,714.10<br>Total Expenditure: £37,298.36<br>Income:<br>Fees £7,078.88<br>Powys £23,104.42<br>Ceredigion £3,073.50<br>Fundraising/Misc £9,432.39<br>Total Income: £42,689.19<br>Unaccounted for: -£225.01<br>Bank Balance on 31/03/2021: £10,284.81<br>Reserve/Savings Account:<br>Bank Balance on 01/04/2020: £9,221.54<br>Transferred in £7,000.00<br>Transferred out -£500.00<br>Interest £3.95<br>Bank Balance on 31/03/2021: £15,725.49<br>**----- End of picture text -----**<br>




|**UTILITIES:**|_Amount:_<br>_Notes:_|
|---|---|
|August<br>September<br>October<br>November<br>December<br>January<br>February<br>March<br>**Total:**|£68.00<br>_(SP £34, Rates £34)_<br>£210.59<br>_(SP £34, Rates £34, BT £142.59)_<br>£161.75<br>_(Rates £34,  Hafren Dwr £93.75,  SP £34)_<br>£232.83<br>_(Rates £34, Recyling £23.60, SP £34, Banwy Fuels £141.23)_<br>£213.04<br>_(Rates £34, SP £34, BT £145.04)_<br>£68.00<br>_(Rates £34, SP £34)_<br>£157.95<br>_(SP £34, Rubbish £89.95, Rates £34)_<br>£427.74<br>_(SP £34, Splash £129.60, KP Fire £121.20, BT £142.94)_<br>**£1,539.90**|
|**NEST:**<br>August<br>September<br>October<br>November<br>December<br>January<br>February<br>March<br>**Total:**|_Amount:_<br>£0.00<br>£0.00<br>£504.43<br>£136.46<br>£0.00<br>£368.80<br>£163.38<br>£0.00<br>**£1,173.07**|
|**Wages:**<br>August<br>September<br>October<br>November<br>December<br>January<br>February<br>March<br>**Total:**|_Amount:_<br>£2,474.24<br>_(July Wages)_<br>£2,474.26<br>_(August Wages)_<br>£3,209.80<br>_(Sept Wages)_<br>£2,004.62<br>_(Oct Wages)_<br>£2,984.65<br>_(Nov Wages)_<br>£2,826.24<br>_(Dec Wages)_<br>£2,611.16<br>_(Jan Wages)_<br>£2,233.36<br>_(Feb Wages)_<br>**£20,818.33**|
|**HMRC:**<br>August<br>September<br>October<br>November<br>December<br>January<br>February<br>March<br>**Total:**|£0.00<br>£0.00<br>£1,761.04<br>_(x2 lots)_<br>£86.80<br>£450.20<br>£314.64<br>£241.48<br>£198.80<br>**£3,052.96**|
|**ADMIN&MISC:**|_Amount:_|
|August<br>September<br>October<br>November<br>December<br>January<br>February<br>March<br>**Total:**|£0.00<br>£469.46<br>_(Viking £122.31, Steve Adams £61.49, Hope £95.74, COVID £154.92, ICO £35)_<br>£321.14<br>_(Viking £51.54, Hope £89.40, Steve Adams £36.00, MWE £144.20)_<br>£1,415.83<br>_(Hope £89.93, Mrs Mop £273, Steve Adams £22.80, CC £168.50, Rafe Tickets £36.60, L4L £825)_<br>£909.72<br>_(Mrs Mop £283.50, DBS £181.95, Viking £176.40, TTS Waterplay £98.34, Xmas Packs £37.50, Hope £103.53, Ellen B&M £28.50)_<br>£5,056.00<br>_(Mrs Mop £56, Savings Transfer £5000)_<br>£134.74<br>_(Cool Milk £19.24, Mrs Mop £115.50)_<br>£2,407.21<br>_(Mrs Mop £252, Hope £623.67, Ellen Resources £1531.54)_<br>**£10,714.10**|
|**Overall exp:**|**£37,298.36**|





## **Independent examination of Cylch Meithrin accounts 2020-2021** 

|**Current Account:**<br>Bank Balance as of 1st April 2020<br>Expenditure:<br>Utilities<br>Wages<br>Nest<br>HMRC<br>Admin/Misc<br>Total expenditure<br>Income:<br>Fees<br>Powys<br>Ceredigion<br>Fundraising/Misc<br>Total income<br>Unaccounted for:<br>**Bank balance as of 31st March 2021**<br>**_Notes_**<br>**Reserve / Savings Account:**<br>Bank Balance as of 1st April 2020<br>Transferred in<br>Transferred out<br>Interest<br>**Bank balance as of 31st March 2021**<br>_* £225.00 received frorm Powys County Council_<br>_** 1p difference between accounts and actual_||**per Accounts**<br>**Actual**<br>5,118.99<br>5,118.99<br>2,080.71<br>2,080.71<br>31,314.90<br>31,314.90<br>1,919.23<br>1,919.23<br>3,873.20<br>3,873.20<br>12,864.59<br>12,864.59<br>52,052.63<br>52,052.63<br>8,162.13<br>8,162.13<br>34,944.20<br>34,719.20<br>3,708.00<br>3,708.00<br>15,687.88<br>15,687.88<br>62,502.21<br>62,277.21<br>-225.01<br>-0.01<br>-<br>**15,343.56**<br>**15,343.56**<br>9,221.54<br>9,221.54<br>7,000.00<br>7,000.00<br>-500.00<br>-500.00<br>3.95<br>3.95<br>**15,725.49**<br>**15,725.49**<br>_recorded twice in accounts_|**_Difference_**<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>225.00<br>_*_<br>-<br>-<br>225.00<br>225.00<br> <br>_**_<br>-<br>-<br>-<br>-<br>-<br>-|
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## **Petty cash:** 

No petty cash records given to reconcile 

Kirsty Benbow 31st January 2022