Registered number: 1190841 Charity number: 1190841 ## **Oak Hill ASD Childcare** **UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31/03/2022** **Prepared By:** Phil Bessant Limited Chartered Management Accountants Agincourt House 14 Clytha Park Road Newport Wales NP20 4PB **Oak Hill ASD Childcare** **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31/03/2022** ## **TRUSTEES** Diane Offers Caroline Smith Aji Gass Jarra Jane Adele Weale Mrs Gwen Vaughan ## **REGISTERED OFFICE** Ysgol Bryn Derw Melfort Road NEWPORT England and Wales NP20 3FQ ## **COMPANY NUMBER** 1190841 **CHARITY NUMBER** 1190841 ## **ACCOUNTANTS** Phil Bessant Limited Chartered Management Accountants Agincourt House 14 Clytha Park Road Newport Wales NP20 4PB page 1 ## **Oak Hill ASD Childcare** ## **ACCOUNTS FOR THE YEAR ENDED 31/03/2022** ## **CONTENTS** ||Page| |---|---| |Report of the Trustees|3| |Independent Examiner's Statement|6| |Accountant's Report|8| |Statement of Financial Activities|9| |Balance Sheet|10| |Notes to the Accounts|11 to 15| |Detailed Statement of Financial Activities|14| page 2 **Oak Hill ASD Childcare** ## **FOR THE YEAR ENDED 31/03/2022** ## **TRUSTEES' REPORT** The trustees present their report and accounts for the year ended 31/03/2022. ## **PRINCIPAL ACTIVITIES** The principal activity of the charity in the year under review was General Charitable Purpose. ## **STRUCTURE GOVERNANCE AND MANAGEMENT** The Governing Instrument is the Constitution for the Charitable Incorporated Organization of 29 June 2020. The organization is in its first year of operation and the Board of Trustees currently meets on a weekly basis. Oak Hill ASD Childcare ensures that all financial resources are used effectively and efficiently as discussed at the meetings, along with ensuring that Oak Hill ASD Childcare complies with legal requirements. The Board of Trustees also examines the most appropriate use of monies relating to projects entered into. The tight controls ensure that funds are spent for the purposes which they were given and in accordance with the objectives of the charity. Oak Hill ASD Childcare has received grant funding from the following funders: Clybiau Plant Cymru Kids’ Clubs Extra Hands, Sustainability and Summer of Fun Grants, Margaret Davies Foundation, Aviva Crowdfunder, Monmouthshire Building Society and Newport City Council Summer of Fund. This funding allows Oak Hill ASD Childcare to employ the staff to run 3 days during the Easter Holiday and for 4 weeks for 3 days per week during the Summer Holiday. We had intended to run for other holiday periods but due to the ongoing COVID pandemic, we were unable to operate due to staff isolating. Jane Weale is the Treasurer and Responsible Individual for the CIW registration and oversees the overall management of the Childcare. Natalie Davies is the Person in Charge who manages the Holiday Club during the weeks of operation until November 2021. It was recognized that the work required for the running of the club was too much for the trustees to manage and therefore it was decided that we would only run for the summer holidays. Unfortunately, by changing the delivery to Summer only, the two core-staff made the decision to leave, and we are currently looking to recruit new core staff. We were successful in securing 3 years funding from The National Lottery People and Places, for a development officer who will start work in April 2022. This role will support the development and management of the provision. ## **RISKS** The major risk facing the charity in the following year is recruiting new core staff to manage the day to day running of the provision and securing grant income to continue Oak Hill ASD Childcare’s services into the following year. With the changes to the service the trustees have placed the process of developing, both a 3 year strategy and a fundraising strategy on hold until the Development Officer is in post. ## **OBJECTIVES AND ACTIVITIES** The Charity's main objective is to work for the public benefit to advance the education and provide for the recreation and care of children with additional and complex needs within the Newport local authority area by making services and facilities available to them during out of school hours and school holidays and providing appropriate training to staff and volunteers to enable them to deliver the service safely and effectively. The Charity aims to raise funds and to invites and receive contributions in order to meet its objectives. page 3 **Oak Hill ASD Childcare** ## **FOR THE YEAR ENDED 31/03/2022** ## **TRUSTEES' REPORT** The Charity's current activities include: - Registered Childcare provision for children with ASD and additional complex needs, during school holiday periods. The provision is held at Ysgol Bryn Derw. ## **ACHIEVEMENTS AND PERFORMANCE** Oak Hill ASD Childcare has many key achievements. During this financial year the charity has: - Securing funding to run for two holiday periods. - Being able to offer places to a maximum of 8 children per day (still under COVID restrictions). - Secured funding for Development Officer Post. ## **FINANCIAL REVIEW** Income has decreased this year compared with last despite expenses increasing. The largest increase has been that of staff costs this year which have almost doubled. ## **PLANS FOR FUTURE PERIODS** The Charity plans on continuing its activities to promote its aims and objectives in the near future. The Board of Trustees continues to draw in funding from a number of sources. The Organization will develop of a 3 year strategy and the accompanying Fundraising Strategy within the next year. There are plans to apply to The National Lottery People & Places fund for a Development Officer and running costs for 3 years. The Development Worker will take on the day-to-day work for the organization, allowing the Trustees to be focused on the strategic development of the organization. ## **RESERVES POLICY** The Board of Trustees has established a policy whereby the unrestricted funds not committed or invested in tangible assets (the free reserves) held by the charity should be to amount of the running costs of one week’s holiday provision. This will allow the Charity to run for a very short period of time, in the event of significant reduction in funding. How the funding would be replaced, or activities changed would need to be addressed urgently, but should not compromise the primary objectives of Oak Hill ASD Childcare. This will be reviewed as the organization develops. Free reserves as of 30th March 2021 total £3,474. ## **RESPONSIBILITIES OF TRUSTEES** The Trustees, as listed on page 2, are responsible for the preparation of the Trustees Annual report and the financial statements in accordance with applicable law and regulations. Company law requires Trustees to prepare financial statements for each financial year. Under that law the Trustees have elected to prepare financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Charitable Incorporated Organization and the income and expenditure of the Charitable Incorporated Organization for that period. page 4 **Oak Hill ASD Childcare** ## **FOR THE YEAR ENDED 31/03/2022** ## **TRUSTEES' REPORT** In preparing these financial statements, the Trustees are required to: - Select suitable accounting policies and then apply them consistently. - Observe the methods and principles in the Charities SORP. - Make judgements and accounting estimates that are reasonable and prudent. - State whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The report was prepared in accordance with the special provisions within Part 15 of the Companies Act 2006. This report was approved by the Board of Trustees on 17/11/2022. Mrs Gwen Vaughan Trustee page 5 **Oak Hill ASD Childcare** ## **INDEPENDENT EXAMINER'S STATEMENT** ## **FOR THE YEAR ENDED 31/03/2022** ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF OAK HILL ASD CHILDCARE** I report on the accounts of the company for the year ended 31/03/2022 . ## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER** The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity's gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of . Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to: - examine the accounts under section 145 of the 2011 Act; - follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - state whether particular matters have come to my attention. ## **BASIS OF INDEPENDENT EXAMINERS STATEMENT** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. page 6 **Oak Hill ASD Childcare** ## **INDEPENDENT EXAMINER'S STATEMENT** ## **FOR THE YEAR ENDED 31/03/2022** ## **INDEPENDENT EXAMINERS STATEMENT** In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 386 of the Companies Act 2006; and - to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached ................................................... Date: Phil Bessant Limited Chartered Management Accountants Agincourt House 14 Clytha Park Road Newport Wales NP20 4PB page 7 **Oak Hill ASD Childcare** ## **ACCOUNTANTS' REPORT TO THE BOARD OF DIRECTORS ON THE UNAUDITED ACCOUNTS OF OAK HILL ASD CHILDCARE, FOR THE YEAR ENDED 31/03/2022** In order to assist you to fulfill your duties under the Companies Act 2006, we have prepared for your approval the accounts of Oak Hill ASD Childcare for the year ended 31/03/2022 as set out on pages - to (1) from the company's accounting records and from information and explanations you have given us. As a practising member of the , we are subject to its ethical and other professional requirements which are detailed on their website. This report is made solely to the Board of Directors of Oak Hill ASD Childcare, as a body, in accordance with the terms of our engagement letter dated . Our work has been undertaken solely to prepare for your approval the accounts of Oak Hill ASD Childcare and state those matters that we have agreed to state to the Board of Directors of Oak Hill ASD Childcare, as a body, in this report, in accordance with the requirements of the as detailed on their website. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Oak Hill ASD Childcare and its Board of Directors as a body for our work or for this report. It is your duty to ensure that Oak Hill ASD Childcare has kept adequate accounting records and to prepare statutory accounts that give a true and fair view of the assets, liabilities, financial position and profitability of Oak Hill ASD Childcare. You consider that Oak Hill ASD Childcare is exempt from the statutory audit requirement for the year. We have not been instructed to carry out an audit or a review of the accounts of Oak Hill ASD Childcare. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory accounts. Phil Bessant Limited Chartered Management Accountants Agincourt House 14 Clytha Park Road Newport Wales NP20 4PB page 8 **Oak Hill ASD Childcare** ## **Statement of Financial Activities for the year ended 31/03/2022** |**Income**
Income from generated funds
Income from charitable activities
**Total Income and endowments**
**Expenses**
Costs of generating funds
Expenditure on Charitable activities
**Total Expenses**
**Net gains on investments**
**Net Income**
**Gains/(losses) on revaluation of fixed assests**
**Net movement in funds:**
**Net income for the year**
Total funds brought forward
**Net funds carried forward**|**Unrestricted**
**funds**
**£**
4,829
**4,829**
3,684
**3,684**
**1,145**
**1,145**
12,430
**13,575**|**Restricted**
**funds**
**£**
8,896
**8,896**
14,886
**14,886**
**(5,990)**
**(5,990)**
-
**(5,990)**|**2022**
**Total**
**£**
13,725
**13,725**
18,570
**18,570**
**(4,845)**
**(4,845)**
12,430
**7,585**|_2021_
_Total_
_£_
_21,823_| |---|---|---|---|---| |||||_21,823_| |||||_9,393_| |||||_9,393_| |||||_12,430_| |||||_12,430_
_-_| |||||_12,430_| This statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities page 9 ## **Oak Hill ASD Childcare** ## **BALANCE SHEET AT 31/03/2022** |**FIXED ASSETS**
**Notes**
Tangible assets
3
**CURRENT ASSETS**
Debtors (amounts falling due within one year)
4
Cash at bank and in hand
**CREDITORS: Amounts falling due within one year**
5
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**CAPITAL AND RESERVES**
**Unrestricted funds**
General fund
**7**
**Restricted funds**
**8**|444
5,272
5,716
8|**2022**
**£**
1,877
5,708
7,585
13,575
**(5,990)**
7,585|_241_
_12,420_
_12,661_
_1,877_|_2021_
_£_
_1,646_
_10,784_| |---|---|---|---|---| |||||_12,430_| |||||_373_
_12,057_| |||||_12,430_| For the year ending 31/03/2022 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. ## **Approved by the board of trustees on 17/11/2022 and signed on their behalf by** ............................. Mrs Gwen Vaughan Trustee page 10 ## **Oak Hill ASD Childcare** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31/03/2022** ## **1. ACCOUNTING POLICIES** ## **1a. Basis Of Accounting** The accounts have been prepared under the historical cost convention. The accounts have been prepared in accordance with FRS102 - The Financial Reporting Standard applicable in the UK and Republic of Ireland and the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities. ## **1b. Incoming Resources** All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **1c. Resources Expended** Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **1d. Allocation And Apportionment Of Costs** All costs relate to the single activity of the charitable company and are recognised accordingly. ## **1e. Fund Accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Designated funds are funds set aside by the trustees out of unrestricted general funds for the specific future purposes or projects. ## **1f. Depreciation** Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives. Fixtures and Fittings Equipment reducing balance 25% reducing balance 33.33% page 11 **Oak Hill ASD Childcare** ## **1g. Turnover** Turnover represents the invoiced value of goods and services supplied by the company, net of value added tax and trade discounts. ## **2. EMPLOYEES** **2022** _2021_ **No. No.** Average number of employees 10 _10_ ## **3. TANGIBLE FIXED ASSETS** ## **Fixtures** |**Cost**
At 01/04/2021
Additions
At 31/03/2022
**Depreciation**
At 01/04/2021
For the year
At 31/03/2022
**Net Book Amounts**
At 31/03/2022
At 31/03/2021
**4. DEBTORS**
Amounts falling due within one year:
Other debtors|**and**
**Fittings**
**£**
950
-
950
6
236
242
708
944|**Equipment**
**£**
748
897
1,645
46
430
476
1,169
702
**2022**
**£**
444
444|**Total**
**£**
1,698
897| |---|---|---|---| ||||2,595| ||||52
666| ||||718| ||||1,877| ||||1,646| ||||_2021_
_£_
_241_| ||||_241_| page 12 ## **Oak Hill ASD Childcare** ## **5. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** |**5. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||| |---|---|---| |Trade creditors
Other creditors|**2022**
**£**
8
-
8|_2021_
_£_
_8_
_1,869_| |||_1,877_| ## **6. LIMITED BY GUARANTEE** The company is limited by guarantee and does not have a share capital. Each member gives a guarantee to contribute a sum not exceeding £, to the company should it be wound up. At 31/03/2022 there were members. ## **7. UNRESTRICTED FUNDS** |General fund|**Brought**
**forward**
**£**
12,430
12,430|**Incoming**
**resources**
**£**
4,829
4,829|**Outgoing**
**resources**
**£**
(3,684)
(3,684)|**Transfers**
**£**
-
-|**Carried**
**forward**
**£**
13,575| |---|---|---|---|---|---| ||||||13,575| ## **8. RESTRICTED FUNDS** |**Brought**
**forward**
**£**
-
-|**Incoming**
**resources**
**£**
8,896
8,896|**Outgoing**
**resources**
**£**
(14,886)
(14,886)|**Transfers**
**£**
-
-|**Carried**
**forward**
**£**
(5,990)| |---|---|---|---|---| |||||(5,990)| page 13 ## **Oak Hill ASD Childcare** |**Incoming Resources**
**for the year ended 31/03/2022**
**Incoming resources**
**Incoming resources from generated funds**|**2022**
**£**
13,725
13,725|_2021_
_£_
_21,823_
_21,823_| |---|---|---| page 14 ## **Oak Hill ASD Childcare** ## **Expenses for the year ended 31/03/2022** |**Expenses**
**Costs of generating funds**
**Charitable Activities**
Advertisement & Marketing
Rates
Insurance
Salaries
NIC employer (wages and salaries)
Health and safety
Staff training
Equipment maintenance
Computer costs
Motor expenses - fuel and oil
Accountancy fees
Professional fees
Laundry
Stationery & office supplies
Telephone
Bank charges
Depreciation of fixtures and fittings
Depreciation of equipment|**2022**
**£**
158
696
437
11,600
22
40
990
118
216
81
2,076
1,396
-
74
-
-
236
430
18,570
18,570|_2021_
_£_
_-_
_360_
_169_
_6,056_
_189_
_544_
_435_
_656_
_72_
_80_
_-_
_297_
_160_
_257_
_65_
_1_
_6_
_46_| |---|---|---| |||_9,393_| |||_9,393_| page 15