PENGUIN PLAYGROUP ANNUAL REPORT 2020/2021
Summary of current management arrangements
Penguin Playgroup is currently an unincorporated charity with a Committee of three individuals acting as trustees for the Charity – Carol Dove, Stephanie Kendrick and Christine Jones. Trustees Kerry Pomeroy and Hayley Kendrick having recently stepped down due to personal commitments.
There are 5 members of staff, with a further 1 relief worker, who manage the day to day provision. Kirsty Jones is Playgroup Manager and Delyth Parry is the Supervisor.
Performance
Please see the summary of the accounts for the financial performance of the Charity. The Charity continues to operate with a healthy cash flow.
During the last year 77 children were registered with the Charity, using either the playgroup, wrap-around care or after school club.
Demand for the service continues to grow with the Charity having started to recruit an additional member of staff to enable the Charity to welcome more children to the service, this was placed on hold due to the coronavirus lockdown and closure of the provision.
Satisfaction from parents remains generally positive and feedback is continuously sought with parent questionnaires being circulated.
Following a recommendation of the Food Hygiene rating, two members of staff have now completed a Basic Food Hygiene course.
The Charity has purchased several new toys this last year, including: sensory blackout tent and sensory items, small world table, trike, scooter, dolls house furniture and dolls. It was also able to replace broken and damaged toys after being successful in receiving a capital grant from the Welsh Government so the Group purchased: a shed, playhouse, Lego tables, floor cushions, wooden dolls house (and a fridge freezer to be purchased).
There has been no further inspection of the provision this last year, since October 2017. A basic room inspection was completed with the re-registration with the Care Inspectorate Wales.
The coronavirus pandemic forced the Charity to close its doors on the 19[th] March 2020 and remains closed at present. Plans are to re-open in early September 2020, in line with the
PENGUIN PLAYGROUP ANNUAL REPORT 2020/2021
school’s re-opening, and offer the same service to families within the parameters of the national guidance from Welsh Government, Care Inspectorate Wales and Public Health Wales.
The anticipated demand and capacity of the provision once it re-opens in September is still largely uncertain until further guidance is issued in the coming weeks; however, there has been a positive response with many parents booking their children in for September 2020.
Highlights
Penguin playgroup officially took over the after school club at Westwood from September 2019. There is a steady flow of children using the service (albeit still unpredictable due to the booking process) and this service had started to cover its costs, just before lock-down in March 2020.
The Committee and wider members voted in June 2020 to move to a Charitable Incorporated Organisation; this charitable status is designed for small to medium charities and offers no personal liability to trustees.
The Committee recently completed a review of pay and roles within the Charity, with the outcome being a rise in the hourly rate of pay for all members of staff.
The Early Years Team (Cheryl Quirk) from Westwood CP School has been engaging with the Charity and delivering focused activities with the children, which promotes the development of early skills and learning as well as builds positive relationships with the children and families. Early evidence of this partnership working is showing excellent outcomes for children.
To avoid turning away children from using the provision as a result of the growing demand, the Charity re-registered with Care Inspectorate Wales on the 28[th] January 2020 to increase its capacity to hold a maximum of 25 children. As part of this move, the Playgroup Manager was made supernumerary.
During the pandemic, the Committee continued to make a small payment to staff to retain their services whilst the provision has been closed; we are pleased to report all staff appear to be in a position to return to their role in September, depending on the needs of the service.
The Committee has made positive changes to the governance of the Charity to ensure it is compliant with Charity Law and Care Inspectorate Wales.
Future Opportunities
The Committee has agreed to appoint a book-keeping service to support the Treasurer and oversee the management of the accounts.
PENGUIN PLAYGROUP ANNUAL REPORT 2020/2021
Westwood CP School, in partnership with the Charity, submitted a business plan to the local authority for the delivery of a new purpose built childcare provision on the Westwood CP site; Penguin’s will be the delivery provider for the provision with an increased capacity of up to 35 children. The build was due to be ready by April 2021 but this has now been delayed.
Produced by Carol Dove, Trustee and Chair and Kirsty Jones, Playgroup Manager 23[rd] July 2021
REGISTERED CHARITY NUMBER: 1190833 REPORT OF THE TRUSTEES AND UNAUDtrED FINANCIAL sfATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2021 FOR PENGUIN DAYCARE Guy Walmsley Limited Chartered Accounlants & Regtstered Audltors 3 Grove Road Wrexham LLII IDY
PENGUIN DAYCARE REPORT OFTHE TRUSTEES FOR THE YEAR ENDED 315r AUGUST 2021 REFERENCE AND AOMINISTILATIVE DETAILS ezistered Charity Number 1190833 Re8lstered Housin8Assoclatlon A024 Prlnclpal Address Westsvood Centre Tabemacle Street Budtley Flintshire CH7 2JT Trustèes Carol Dove Stephanie Kendrick Louis Ftsx Cheryl Quirk Chair Secretary Treasurer Indtptndtnt Examiner Guy Walmsley Mited Chartered Accountants 3 Grove Road Wrexham LLII IDY
INDEPENDENT EXAMINER'S REPQRTTOTHE TRUSTEES OF PENGUIN DAYCARE FOR THE YUR ENDED 31ST AUGusf 2021 Independent examlnerfs reporttothe trurtees of Penguln HiyBroup I report to the charltytrustees on myexamlnatlon of the accounts of Pen8uin Playgroupfor theyear ended 31st December2019. Responslbllhles and basbs of feport As the charfty's trustees of PenguSn Playgroup you are ponSIble forthe prepsratlon of the accounts In accordance wlth the I report In respertof my examlnation of the Tru5V5 accounts carrled cut under settion 145 gf thekt and ID cairying out rDy Ind•p•ndent •x•mirt4r's 5tat•ment I have ttsmpleted my e%amlnatlon. I confirm that no materfal matters h•ve cotneto my atterrtion In connectioTh wlth the examlnation Accountlng records were not kept in respect of theTru5t a5 required bysecbon 130 of theAcr'. or the accounts do not accord with those records.. or The a¢¢ounts do not rornply wlth the applicable requlrernents ¢OnMIngthefrM and wntent of aecouThts set I have no concerns and have corne acr055 no other matter5 In connectlon wlth the examlnatlofi to which attertion should be drawn ln Simon Grlfflth51Senlor statutory auditorl for and on behalf of Guy Walmsley Umlted Ch3rtered Accountsnts & Re8iSteredAudltors 3 Grove Road Wrexham LLII IDY Date:
PENGUIN DAYC4RE CHARITY NUMBER 1182957 RECEIPTSAAD PAYMENT5 ACCOU FOR THE pewoD eNDED IIST AUGUST 2021 EAdowme nfun& Furd Tthl ru lET5 Foes Hint5hire CC EJrf¥eJr5Wile5 Grani FCC 2Q,9È1 27.W7 20.981 27XW JR5GTant 2.lts 2.223 SuOrAL 5Q,I A5sEl5W4DIN¥ErnNEs TOTAL1tcpTS 50.210 50.210 PAVMENTS wtyes X923 Z35 m3 Irar£ 375 375 Eaityyears R4 DèSPwnent5 476 476 (tres. fash IJw5) ts5h wensos UnrfD 199 1$9 Crtfts 5d•Etknn BD PPE Heatrts PPE IfEt5 l.B76 14 14 312 615 Wtwate Chaw4s SVBTQTAL 4>742 TOTALPATraEFs 45,742 4507 NEf0FAE(sANL1pA1VIrS 4.7Q3 CASHFUNDSATsfARTOFYFAR 21.073 21.073 C4SHFUNtySASATgtsfAUGL15f2021 25J¢l 25.776
PENGUIN DAYCARE CHARITY NUMBER 1182957 RECEIPTS AND PAYMENTS ACCOUNT FOR THE PERIOD ENDED 31ST AUGU 2021 UM•thCtsd fund CASH FUNDS funth tunds Bank Current Aciount Bank Sawng5 Account Petty Cash 20,374 167 TOTAL CASH FUNDS 25,541 OThER mONARy ASSEts A5SEfs RETAINED FOR CHARITIES ¢)WN USE FuTrdo Furnlture, fixtures & fitbrrfs Electrical itern5 Toy5 & equipment 5.784 1.650 6,132 11,566 LIABILMES 2021 Independent Examinatlon fee 6C(I
INDEPENDEp EXAMWER'S REPORTTO THE IRUSTEES OF PEIIGUIN DAYCAAE FOR THE YEAR ENOED 31$7 AUGUST2021 Independeot reptOthetIJtées olPen¢uln PlrOup I repyjrt to the charlty trusteeson my examlnatiDn of the Occ0 ef Pen4uin Playgroupfortht yÈarad 31tt December2DI9. Raspmslblmtesand basls ol rewt As the ch•rlty'S tntstees of Poniuin Playgroup you are reSpOlI)le the wepara¢ffi of1 attouAts In a¢ctyd4nre wlth the I rewrtln respert of myeximlnition of the Tru5t'5 •ccounts Caled undèr section 145 of theArt4nd in urTriwout my I ha¥e completed myaK3rthaUon. I conflmi that no Mat1 matters hwetometo my attentlon In connethon wAth th2 ex&mlnètion kceuntini retordsw¢re noi ktptin re5pectoflhe Tta5 requlred by section 130of thÈAct: or the accountsdo rK)t a£cord wlth those records,. Qr The accounts do Thji cornply wlth the •ppllcable requlremits corKernlngthe fem) and ¢gntent ofxcountsset I have no C0M5 ond havecome across no othermatters in conr10 with the examinatlon to wh*h •ttenlofi sP#)uld bt dr•wn in Slmon Grlffiths Iswlor ststutory ItltrI forand on behalf of Guywalrnsley Llmlted Chartered AccMtsnts & Re8iStered AlOr$ 3 Grove Road Wre%harn LLII IDY