## **Trustees’ Annual Report for the period** **From 1[st] January 2023 Period start date To 31[st] December 2023 Period end date** **Charity name: The Shalbourne Village Hall CIO** **Charity registration number: 1190807** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO are the
provision and maintenance of a
village hall for the use of the
inhabitants of the Parishes of
Shalbourne, Ham, Buttermere,
Tidcombe and Fosbury, Grafton,
Great Bedwyn, Little Bedwyn and
Froxfeld in the County of Wiltshire
and the Parishes of Hungerford and
Inkpen in the County of Berkshire
without distinction of political,
religious or other opinions, including
use for:
(a) meetings, lectures and classes,
and (b) other forms of recreation and
leisure time occupation, with the
object of improving the conditions of
lifefor theinhabitants| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The CIO has continued with the
programme of repair refurbishment
and improvement initiated by the
original charity (the Shalbourne
Village Hall — 309309) and adopted
by the CIO following the transfer of
assets to it. During the year Listed
Building Consent was obtained for the
rebuilding of the boundary wall to the
yard at the rear of the Hall and grants
to cover the rebuilding costs were
sought.
An internet connection to the Hall has
now been provided for the beneft of
users of the Hall.
Several public flm shows took place
making use of the cinema equipment
and screen installed in the Hall.
Although the equipment has proved
to bemostsatisfactory, support for| 1 |||the cinema has been disappointing
and the venture has not proved
fnancially successful. Further flm
shows have been suspended whilst
the CIO considers a diferent format
for the venture. However, the
installation of the equipment has led
to the Hall being hired by a local
education authority to hold teacher
training courses.
The Hall has been available for hire
throughout this period being used for
Pilates and exercise classes, fencing,
club meetings, council meetings, art
classes, a pre-Christmas market, and
for use by crafting and contact groups
as well as for the sorting and packing
of vegetables by a local community
growers group. The Hall was also
involved in the local celebration of
the Coronation of King Charles III.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All Trustees have had sight of the
document issued by the Charity
Commission on public beneft as part
of their approval of this Trustees
Annual Report| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other 2 ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Throughout the year, the Village Hall
has been made available by the CIO
in accordance with its charitable
objects as detailed above.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| 3 ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The total assets of the CIO were
£42,571. These comprise unrestricted
funds of £31,713 restricted income
funds of £503 and endowment funds
of £10,355.
The reserve policy of the original
charity being the retention of a sum
equivalent to two years' expenditure
was adopted bythe CIO.| |Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|Reserve Policy remains unchanged
from 2022 to preserve a working fund
in the currentaccount| |Amount of reservesheld|Para 1.22|£8 ,000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No uncertainties| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other 4 ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The current trustees of the CIO are
the frst trustees specifed in the
constitution, other than the original
chairman who resigned in November
2021. The maximum number of
trustees that the CIO can have is 9,
and the minimum is 3. New trustees
are appointed by the existing trustees
in accordance with the terms of the
constitution., The trustees are
constantly looking for potential
appointees having regard to the
diverse skills that any such new
appointee can bring for the beneft of
the CIO| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| 5 ## **Reference and Administrative details** |Charityname
Other name the charity uses
Registered charitynumber
Charity’s principal address|The ShalbourneVillageHallCIO| |---|---| ||| ||1190807| ||Holly Tree House
Burr Lane
Shalbourne
Marlborough
SN8 3PT| ||| |1
2
3
4
5
6
7
8|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**| |---|---|---|---|---| ||Ofce (if any)|Ofce (if any)|Dates acted if not
for whole year|Name of person (or
body) entitled to appoint
trustee (if any)| ||Robert Ian Green|Chairman||| ||Ann Currie|||| ||Jane Elizabeth
Campbell|Honorary
Secretary||| ||Nigel Kenneth
Walter|Honorary
Treasurer||| ||Polly Cox|||| ||Erica Barker|||| |||||| |||||| ## **Corporate trustees – names of the directors at the date the report was approved** **Director name** 6 ## **Name of trustees holding title to property belonging to the charity** **Trustee name Dates acted if not for whole year** The Official Custodian for Charities ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** 7 ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc)** **Date** 8 ## **The Shalbourne Village Hall** **Accounts for the Year Ended 31 December 2023** **Registered Charity no. 1190807** Sources of Income 2023 Sources of Income 2022 Fundraising • Rent due Hiie ol tables and ehairs • Donations Go￿. nondomestic alternative fud payment Fundraising • Rent due Offlicton giant • Parish Council grant Donations l Hire of tables and chairs Sources of Rental Income this year 2,000 1,500 1,000 500 -iJ Plivale Hall Hire I lire Villaye Olgaili￿lIts￿S Hire Sources of Rental Income lasl year 1,500 1,000 soo Fumiture Hire Private Hall Hire Jsiness HI￿ Village Organisaiions Hire Income, Expenses and Reserves 2023 8￿00 6￿00 4,000 2,000 Rental Income (Hall 8 Nel Fundraising Fumiturel Running Costs Reserve Income. Expenses and Reserves 2022 6,000 4,000 2,000 Rental Inc(Jnie jHall & Furniture) Nei kul)diaisii19 Ulhiiil)g Losts Reserve ## **The Shalbourne Village Hall Registered Charity no. 1190807** **Income and Expenditure Account for the year ended 31/12/23** |**Income**
Rent due
Electricity meter
Hire of tables and chairs
Fundraising
Grants
Govt. non-domestic alternative fuel payment
Donations
**Total income**
**Expenditure**
Electricity
Cleaning and sundries
Insurance
Water rates
Central heating oil
Subscription to Community Council
Alcohol licence
Cost of events
Advertising
Website costs
Wi-Fi
Equipment
Building works - initial work to yard roadside wall
**Total expenditure**
**Surplus / deficit of income over expenditure**
**Net Current assets b/fwd**
**Net Current assets c/fwd**|**Notes**|**Restricted**
**Unrestricted**
**Income**
**Endowment**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**this year**
**last year**
**£**
**£**
**£**
**£**
**£**
3,722.50
3,722.50
2,950.06
29.00
29.00
37.00
336.00
336.00
279.00
5,985.48
5,985.48
5,026.00
0.00
4,667.00
150.00
150.00
0.00
200.00
200.00
563.50| |---|---|---| ||3
4
5
2
6
7|| |||**£10,422.98**
**£0.00**
**£0.00**
**£10,422.98**
**£13,522.56**
284.62
284.62
383.14
783.96
783.96
494.65
1,475.21
1,475.21
1,440.67
733.89
733.89
112.96
459.27
459.27
406.88
49.86
49.86
50.00
63.29
63.29
73.07
820.80
820.80
438.80
91.98
91.98
49.84
77.85
77.85
39.53
146.29
146.29
0.00
131.30
131.30
8,237.56
1,332.00
1,332.00
0.00| |||**£5,118.32**
**£1,332.00**
**£0.00**
**£6,450.32**
**£11,727.10**| |||**£5,304.66**
**-£1,332.00**
**£0.00**
**£3,972.66**
**£1,795.46**
**£26,408.86**
**£1,834.85**
**£0.00**
**£28,243.71**
**£26,448.25**| |||**£31,713.52**
**£502.85**
**£0.00**
**£32,216.37**
**£28,243.71**| ## **Balance Sheet as at 31/12/23** ## **Registered Charity no. 1190807** |**Property**
Hall and adjoining land (nominal)
**Investments**
41.75 COIF Accumulation shares
**Current Assets**
Debtors
Deposit - Film licences
Cash at Bank and in hand
**Total current assets**
**Total Assets**
**Current liabilities**
Creditors
**Net current assets**
**Total Net assets**
**Funds of the Charity**
Unrestricted funds
Restricted income funds
Endowment funds
Reserve|**Notes**|**Restricted**
**Unrestricted**
**Income**
**Endowment**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**this year**
**last year**
**£**
**£**
**£**
**£**
**£**
1.00
1.00
1.00
10,354.01
10,354.01
9,214.18| |---|---|---| ||8
1.6|| |||**£0.00**
**£0.00**
**£10,355.01**
**£10,355.01**
**£9,215.18**
1,611.19
1,611.19
2,274.39
150.00
150.00
150.00
30,000.60
502.85
30,503.45
25,848.02| |||**£31,761.79**
**£502.85**
**£0.00**
**£32,264.64**
**£28,272.41**| |||**£31,761.79**
**£502.85**
**£10,355.01**
**£42,619.65**
**£37,487.59**| |||48.27
48.27
28.70| |||**£31,713.52**
**£502.85**
**£0.00**
**£32,216.37**
**£28,243.71**| |||| |||**£31,713.52**
**£502.85**
**£10,355.01**
**£42,571.38**
**£37,458.89**| |||23,713.52
23,713.52
20,408.86
502.85
502.85
1,834.85
10,355.01
10,355.01
9,215.18
8,000.00
8,000.00
6,000.00| |||**£31,713.52**
**£502.85**
**£10,355.01**
**£42,571.38**
**£37,458.89**| |||| The accounts were approved by the Trustees on the 02 October 2024 and were signed on their behalf by Nigel Walter Hon. Treasurer ## **Internal Auditor's report to the Shalbourne Village Hall Management Committee** I have audited the financial statements in accordance with approved auditing standards. In my opinion the financial statements give a true and fair view of the Charity's affairs as at 31 December 2023 and of its surplus and cashflow for the year then ended. The statements comply with clause 24 of the governing document dated 10 February 2020. Erica Barker Hon. Internal Auditor date 26/09/2024 ## **Notes to the accounts** - 1 **Accounting Policy** - 1.1 The Hall's financial year ends on 31 December. - 1.2 Accounts are produced under the historic cost convention, on an accruals basis and using the natural activities method. - 1.3 Fund based accounts are prepared, in accordance with the Charities Commission guidelines, dividing the Hall's financial assets into unrestricted funds which may be used for the Hall's general charitable purposes, restricted income funds which may only be used for the purpose for which the income was received and endowment funds. - 1.4 The market value of the land and building is not known and therefore it is shown in the accounts with a nominal value. - 1.5 Fixed assets and equipment are not depreciated. The full cost of purchases is written off on acquisition. - 1.6 Reserves are maintained for the purpose of keeping the Hall going, even if not in use, for a period of two years. The policy is to hold the equivalent of two years' running costs in the reserve. The amount is adjusted at each year end to twice the running costs for the most recent year. - 2 Water charges were much higher at £733.89 (2022 : £112.96). A price increase during the year caused overall bills for the year to go up by 19.75%. Also, estimated meter readings were updated to actual readings which added to this year's cost and there was a period of higher consumption last October and November. |3
4
5
6
7
8|**Notes to the accounts continued**
**Fundraising**
Online book sales
Hall book sales
May Day Fair teas
Open garden
Classic Car Show teas
Harvest lunch
Film shows
**Grants**
Wiltshire Council - Omicron grant
Shalbourne Parish Council
**Donations**
Cinema equipment
General donations
**Cost of events**
Classic Car Show teas - pitch fee
Film licences
**Equipment purchases**
Wireless central heating programmer
Fire extinguisher
Cinema / PA system
Window blind (re: cinema installation)
Wi-Fi equipment
Standard kettle
Catering kettle
**Debtors**
Debtors
Prepaid expenses|**Restricted**
**Unrestricted**
**Income**
**Endowment**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**this year**
**last year**
**£**
**£**
**£**
**£**
**£**
1,159.73
1,159.73
965.31
1,112.75
1,112.75
1,267.40
485.00
485.00
723.00
1,454.00
1,454.00
957.29
1,024.00
1,024.00
720.00
318.00
318.00
0.00
432.00
432.00
393.00| |---|---|---| |||**£5,985.48**
**£0.00**
**£0.00**
**£5,985.48**
**£5,026.00**| |||0.00
2,667.00
0.00
2,000.00| |||**£0.00**
**£0.00**
**£0.00**
**£0.00**
**£4,667.00**| |||0.00
233.50
200.00
200.00
330.00| |||**£200.00**
**£0.00**
**£0.00**
**£200.00**
**£563.50**| |||0.00
20.00
820.80
820.80
418.80| |||**£820.80**
**£0.00**
**£0.00**
**£820.80**
**£438.80**| |||0.00
231.19
0.00
99.30
0.00
7,330.29
0.00
576.78
68.34
68.34
0.00
23.00
23.00
0.00
39.96
39.96
0.00| |||**£131.30**
**£0.00**
**£0.00**
**£131.30**
**£8,237.56**| |||837.60
837.60
1,410.41
773.59
773.59
863.98| |||**£1,611.19**
**£0.00**
**£0.00**
**£1,611.19**
**£2,274.39**|