**REGISTERED CHARITY NUMBER: 1190798**
## **WIRKSWORTH PRE-SCHOOL PLAYGROUP**
**REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023**
**WIRKSWORTH PRE-SCHOOL PLAYGROUP**
## **REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023**
## **CONTENTS**
|Legal and administrative details|1|
|---|---|
|Report of the trustees|2 - 3|
|Independent Examiners Report|4|
|Statement of financial activities|5|
|Statement of financial position|6|
|Notes to the financial statements|7 - 9|
**WIRKSWORTH PRE-SCHOOL PLAYGROUP**
**LEGAL AND ADMINISTRATIVE DETAILS**
## **Principal address**
## **Trustees**
## **Bankers**
## **Independent Examiner**
Cemetery Lane Wirksworth Derbyshire DE44FZ
Mr M J Burns Mrs S Johnston Mrs H Elliff Mrs H Robinson Mrs S Mitchell
Natwest 1 Water Lane Bakewell Derbyshire DE45 1YY
Stopfords (Mansfield) Limited Synergy House 7 Acorn Business Park Commercial Gate Mansfield Nottinghamshire NG18 1EX
1
## **WIRKSWORTH PRE-SCHOOL PLAYGROUP**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023**
The trustees present their report with the financial statements of the charity for the year to 31 August 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The aims of the Pre-school, in line with the Early Years Alliance model constitution, are to enhance the development and education of children primarily under statutory school age by encouraging parents and carers to understand and provide for the needs of their children through community groups and by:
(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
(c) instigating and adhering to and furthering the aims and objectives of the Pre-school Learning Alliance (now Early Years Alliance)
## **Public benefit**
Wirksworth Pre-School Playgroup provides quality care and education for children under statutory school age.
Each year the cost of Pre-school sessions is reviewed by the Pre-school Manager and Committee to ensure that the sessions are affordable for a wide range of family/carer budgets. As our Pre-school is registered with Derbyshire County Council as a key childcare provider for the area, parents and carers are also able to make use of government funded hours.
Wirksworth Pre-School Playgroup is a valued, community-focused organisation where the staff work hard to ensure children of all backgrounds are welcomed and given the opportunity to thrive in a caring and nurturing environment.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
The year ahead began with many changes afoot. It has been a busy year of new beginnings. As we returned from the summer holidays, the manager, who was on maternity leave at the time handed her notice in. After advertising the post, a local childminder was appointed as the new manager of the setting and started the new position in November. In October, our administrator handed her notice in and left in November. After interviews had taken place, we offered the position to a local person and they started in January. Both employees have settled in well and risen to the many challenges that have presented themselves throughout the year. The other staff at the setting have done an amazing job dealing with the changes and gaps in positions.
During our previous year, we had a delay in the accounts and as a result, the AGM. The charity specialist that worked at our accountants left the company and they had no replacement at the time. We took the opportunity for a fresh start and appointed our new accountants. They have proven to be reliable and communication is consistent. They delivered the previous accounts in a timely manner and have produced the current accounts quickly so we are able to move our AGM back to its original month precovid.
In April, we saw the increase in the minimum wage by 9.7%. We wanted to continue to increase everyone’s wages annually but understandably this has taken its toll on Pre-schools finances.
In May we received the phone call that everyone had been waiting for, from Ofsted. Previously, the staff had been working hard to prepare the setting for an inspection knowing that we would be receiving one soon. They did a remarkable job as we retained our ‘good’ status.
Lastly, after lots of issues with the bank that we were using at the time and extensive research, we made the decision to change our bank provider. This will hopefully provide a reliable and hassle-free service for Pre-school going forward.
## **FINANCIAL REVIEW**
The financial results of the Pre-School Playgroup can be found on pages 5 and 6 of the financial statements.
2
**WIRKSWORTH PRE-SCHOOL PLAYGROUP**
## **REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023**
## **FINANCIAL REVIEW (CONTINUED)**
## **Reserves policy**
It is the policy of Wirksworth Pre-School Playgroup to retain a minimum of 3 months fixed cost as reserves. At current cost levels this is calculated to be in the region of £20,000. Therefore, cash reserves are maintained at a minimum of £20,000 in a separate business reserve account to ensure the Pre-school has the capacity to honour contracts and other cost commitments in the event of any interruption or delay to income.
## **FUTURE PLANS**
More discussions have been made with regards to a new boiler for the setting. The committee plan to research any funding that could help with replacing it and helping with the substantial outlay. Given the financial situation of Pre-school from the last accounts, letters to local companies are planned to be sent out asking for donations to the charity. A budget will be constructed, and a profit and loss spreadsheet will be kept up to date to track the financial situation of pre-school. Discussions have been made as to how additional income can be raised. Some of these suggestions will be carried out in the next financial year.
The Contingency and business plan for the business needs to be reviewed and renewed within the coming year. With the rise in minimum wage and lack of funding this is seen as a priority.
Fundraising for the setting will continue throughout the year. We now have regular events in the diary such as Wizarding Day and Santa at the Christmas Market and hope to add more in the coming year.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
## **Organisational structure**
Wirksworth Pre-School Playgroup follows a model constitution provided by the Early Years Alliance. As per this governing document, the Pre-school has a Committee who meet regularly throughout the year and also hold an AGM at which new Committee members (Trustees) are elected. Parents and carers of children at Pre-school are invited to attend the AGM and asked to consider if they would like to join Pre-School as a Committee member. If additional skills are required, Pre-school also advertises more widely and welcomes interest from across the community.
## **Trustees of the charity**
The trustees of the charity who have served during the year and since the year end were as follows:
Mr M J Burns Mrs S Johnston Mrs H Elliff Mrs H Robinson Mrs S Mitchell
(Appointed 13 June 2023)
Approved by the board and signed on its behalf by:
Mrs S Mitchell - Trustee
Date:
3
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WIRKSWORTH PRE-SCHOOL PLAYGROUP**
## **Independent examiner's report to the trustees of Wirksworth Pre-School Playgroup**
I report to the charity trustees on my examination of the accounts of Wirksworth Pre-School Playgroup (the Trust) for the year to 31 August 2023.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Phillip Nicholson Stopfords (Mansfield) Limited Synergy House 7 Acorn Business Park Commercial Gate Mansfield Nottinghamshire NG18 1EX
Date:
4
## **WIRKSWORTH PRE-SCHOOL PLAYGROUP**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2023**
|**Notes**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
Other trading activities
**2**
Investment income
**3**
**Total**
**EXPENDITURE ON Charitable activities**
Childcare
**NET INCOME/(EXPENDITURE)**
**Transfers between funds**
**Net income/(expenditure) after transfers**
**Balances brought forward at 1 September 2022**
**Balances carried forward at 31 August 2023**|**Unrestricted**
**fund**
**Restricted**
**funds**
**Total funds**
**Total funds**
**2023**
**2023**
**2023**
**2022**
**£**
**£**
**£**
**£**
94,728
202
94,930
85,833
1,181
1,181
736
532
-
532
29
96,441
202
96,643
86,598
102,113
229
102,342
90,606
(5,672)
(28)
(5,700)
(4,009)
(5,672)
(28)
(5,700)
(4,009)
105,779
132
105,911
109,920
100,107
105
100,211
105,911|
|---|---|
The notes form part of these financial statements
5
**WIRKSWORTH PRE-SCHOOL PLAYGROUP**
## **STATEMENT OF FINANCIAL POSITION AS AT 31 AUGUST 2023**
|**Notes**
**FIXED ASSETS**
Tangible assets
**6**
**CURRENT ASSETS**
Debtors
**7**
Cash at bank and in hand
**8**
**CREDITORS**
Amounts falling due within one year
**9**
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**FUNDS**
**10**
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|**Total funds**
**2023**
**£**
35,842
5,330
64,087
69,417
5,047
64,369
100,211
100,107
105
100,211|**Total funds**
**2022**
**£**
35,842
4,717
67,138
71,854
1,785
70,069
105,911
105,779
132
105,911|
|---|---|---|
The financial statements were approved by the Board of Trustees and signed on its behalf by:
Mrs H Robinson - Trustee
Mrs S Mitchell - Trustee
Date:
The notes form part of these financial statements
6
**WIRKSWORTH PRE-SCHOOL PLAYGROUP**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. OTHER TRADING ACTIVITIES**
|Bags 2 School
Fundraising
**3. INVESTMENT INCOME**
Deposit account interest|**2023**
**£**
74
1,106
1,181
**2023**
**£**
532
532|**2022**
**£**
98
638
736
**2022**
**£**
29
29|
|---|---|---|
7
## **WIRKSWORTH PRE-SCHOOL PLAYGROUP**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023**
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
|Trustees' salaries
**Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 August 2023.
**5. STAFF COSTS**
The average monthly number of employees during the period was:
No employees received emoluments in excess of £60,000.
**6. TANGIBLE FIXED ASSETS**
**Cost**
At 1 September 2022
Additions
Eliminated on disposal
At 31 August 2023
**Depreciation**
At 1 September 2022
Charge for the year
Eliminated on disposal
At 31 August 2023
**Net book value**
At 31 August 2023
At 31 August 2022
**7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
Other debtors
Prepayments
**8. CASH AT BANK AND IN HAND**
Current account
Reserve account
Cash|**2023**
**£**
-
-
**Freehold**
**Property**
**£**
35,842
-
35,842
-
-
-
-
35,842
35,842
**2023**
**£**
91
4,760
479
5,330
**2023**
**£**
5,023
59,062
2
64,087|**2022**
**£**
9,809
9,809
**Total**
**£**
35,842
-
-
-
35,842
-
-
-
-
-
35,842
35,842
**2022**
**£**
71
4,031
615
4,717
**2022**
**£**
7,079
60,030
29
67,138|
|---|---|---|
8
**WIRKSWORTH PRE-SCHOOL PLAYGROUP**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023**
## **9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Trade creditors
Other creditors|**2023**
**£**
555
4,492
5,047|**2022**
**£**
685
1,100
1,785|
|---|---|---|
## **10. ANALYSIS OF CHARITY FUNDS**
|**Unrestricted funds**
General fund
**Restricted funds**
WRFU - Milk
P Slack - Technology Committee Restriction - Easy
Fundraising|**2022**
**Income**
**Expenditure**
**Transfers**
**2023**
**£**
**£**
**£**
**£**
**£**
105,779
96,441
(102,113)
-
100,107
109
202
(229)
-
82
-
-
23
-
23
132
202
229
-
-
105
105,911
96,643
102,342
-
-
100,211|
|---|---|
## **11. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
|Restricted Funds
Unrestricted Funds
**Total funds at 31 August 2023**|**Tangible**
**Fixed Assets**
**Net Current**
**Assets**
**Total**
**£**
**£**
**£**
105
105
35,842
64,265
100,107
35,842
64,369
100,211|
|---|---|
## **12. RELATED PARTY DISCLOSURES**
There were no related party transactions for the period ended 31 August 2023.
9
## **WIRKSWORTH PRE-SCHOOL PLAYGROUP**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2023**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Derbyshire County Council
Fees and subscriptions
Welfare fund reimbursement
Donations
**Other trading activities**
Bags 2 School
Easy fundraising
Other fundraising
**Investment income**
Deposit account interest
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Trustees' salaries
Staff costs
Water
Light and heat
Insurance
Telephone
Postage and stationery
Repairs and maintenance
Cleaning and sundry expenses
Staff training
DBS checks
Ofsted and Pre-School Alliance
Refreshments and consumables
Equipment
Milk
Fundraising expenses
Subscriptions
**Support costs**
**Finance**
Bank charges
**Governance costs**
Professional fees
**Total resources expended**
**Net expenditure**|**2023**
**£**
73,189
19,945
202
1,594
94,930
74
1,106
1,181
532
96,643
83,949
197
2,580
684
756
544
5,538
357
284
261
821
1,597
2,010
229
155
660
100,621
219
1,502
102,342
(5,700)|**2022**
**£**
70,036
15,131
216
450
85,833
98
17
621
736
29
86,598
9,809
60,427
714
2,555
585
640
423
5,510
97
587
310
823
1,422
3,960
169
147
638
88,816
214
1,577
90,606
(4,009)|
|---|---|---|
This page does not form part of the statutory financial statements
10