|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Annual Report**|||||**for theperiod**|||
|**From**|Period start date|||**To**|Period end date|||
||01|JULY|2022||30|JUNE|2023|
## Section A Reference and administration details
SUSTAINING HARMONY
**Charity name** SUSTAINING HARMONY **Other names charity is known by Registered charity number (if any)** 1190783 **Charity's principal address** 9 Beeton Close Pinner **Postcode HA5 4NZ**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Peter Charles Bell|Trustee|||
||Nicholas Brecker|Treasurer|||
||Cllr Jean Lammiman|Trustee|||
||Cressida Leonora Lindsay|Trustee|||
||Andrew Machin|Trustee|||
||Simon Noel Ovens|Trustee|||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
David Phelops, Creative Director (voluntary)
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Governed under regulations for CIO Foundations.
- (eg. trust deed, constitution)
The charity is a Charitable Incorporated Organisation. How the charity is constituted
- (eg. trust, association, company)
The trustees can appoint additional persons to serve as trustees of the Trustee selection methods charity.
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
Major risks: the charity is heavily dependent on the work of its volunteers, in particular, the Creative Director and the Assistant Musical Director
Major risks: the charity needs to concentrate on its fundraising objectives as its public profile and its visibility both to potential beneficiaries and potential donors has been adversely affected during the Covid lockdown.
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The object of Sustaining Harmony is the relief of those in need by reason of ill mental health and their carers, in particular but not exclusively by providing the opportunity to take part and perform in a choir with others affected by mental health issues and support groups to help alleviate the mental health issues they face.
March **2012**
**TAR**
2
Following the end of the Covid lockdown period the Charity has concentrated on rebuilding the face to face activities and encouraging former members to re-engage with the Charity’s activities. This was hampered by the loss of access to the choir’s home in the purpose built mental health day centre, The Bridge, in Harrow. Harrow Council offered the Charity a free rehearsal space in the offices of Harrow Council but this was a temporary arrangement which continued until September 2022, as the Council offices were scheduled for demolition when the Council relocated its offices to another site. The Charity then moved its base to Victoria Hall, a commercially run community hall in Harrow, and has been located there since this time. In the reporting year, there were a total of 52 in-person rehearsals and performances, with rehearsals being attended by between 15 and 30 beneficiaries. An average attendance of 21 beneficiaries over the reporting period. **Summary of the main** The charity also continued to operate online, using Zoom technology. **activities undertaken for the** The online Zoom sessions, having been proved to be valuable in their **public benefit in relation to** own right, were maintained throughout the reporting period. A total of 137 **these objects (include within** Zoom session were held on Mondays, Wednesdays and Saturdays with **this section the statutory** attendance of between 4 and 19 beneficiaries. Average attendance at **declaration that trustees have** online sessions was 9 beneficiaries. **had regard to the guidance issued by the Charity** The Tai-chi sessions held immediately prior to a choir session were **Commission on public** continued and remain popular. They were attended by a small but regular **benefit)** core of beneficiaries. A total of 41 online Tai-chi sessions were held during the reporting period. Records have been maintained of attendance at both online and inperson events and every effort has been made to try and remain in contact, either directly or indirectly through other choir members, with former beneficiaries who are not currently attending sessions. Beneficiaries have again confirmed the value that the charity brings to their lives and how a sense of community had been maintained throughout the Covid pandemic and the challenges of lockdown. Following the ending of the lockdown restrictions beneficiaries have indicated that both the online and the in-person formats are valued. The trustees confirm that they have complied with their duty to have due regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
The trustees would like to thank all the volunteers who have contributed to the charity during the period. It is these volunteers who have made the activities of the charity possible and who have generously donated their time and expertise to help further the aims of the charity.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
The trustees would particularly like to thank:
David Phelops – Voluntary Creative and Music Director Coordinate and run choir sessions, both online and in-person. Choose and arrange music. Network with external organisations. Facilitate external music professionals to attend, teach, or run workshops, on an occasional basis.
• contribution made by David is assisted by Janet Bell, the voluntary assistant musical director, volunteers. who co-hosts with and/or deputises for David if he is unable to attend. Christiane Kobus, a beneficiary, facilitates weekly, online Tai-Chi sessions to take place just before the online choir session.
Jessie Atack, a beneficiary, assists the board of trustees by attending formal meetings as minute-taker.
## Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Summary of the main** Following the ending of lockdown restrictions the Charity has worked **achievements of the charity** hard to rebuild the number of beneficiaries attending in-person sessions **during the year** and to rebuild the sense of community that many beneficiaries remarked upon as a particular benefit of the Charity.
The loss of access to the rehearsal and social space previously available at The Bridge Mental Health Day Centre in Harrow was a particular challenge, however the Charity has found a new home at Victora Hall, although there is still more work to be done to rebuild the vibrancy of the community that existed prior to the Covid pandemic and the connections with other mental health support in the borough. External events have also restarted with performances at a number of venues both within and without the borough of Harrow. In December 2022 there was a Royal visit to the London Community Kitchen at The Bridge where the Choir performed. Their Majesties, King Charles and Queen Camilla, made time to stop and meet and talk with the Choir members and the Creative Director. Choir performances were also held at Harrow Arts Centre for the commemorative event on Holocaust Memorial Day in January 23 and at the Beaconsfield Festival of Choirs where 24 beneficiaries travelled by coach to Beaconsfield in March 2023. 14 beneficiaries performed for a Senior Members Association at a local church in April 2023 and 13 beneficiaries performed at an outdoor event in a local park for the Coronation celebrations in May 2023. In June 2023 a coach trip to the Guildhall School of Music and Drama was organised with 17 beneficiaries travelling to the Barbican for an afternoon and evening with 13 students of Music Therapy and a tutor (who is one of the trustees). Both the students and the beneficiaries found the time spent together very valuable and a productive and enjoyable time was had by all.
The active support group on WhatsApp continued and is used by a community of 47 beneficiaries. This moderated space is provided to ensure that all messages contribute positively to the wellbeing of the participants. It continues to be used enthusiastically and is a valued resource. On Christmas day 2022 three online sessions were offered during the day for beneficiaries providing a total of 7 hours of support on that day.
The Creative Director met twice with choir leaders from other choirs to meet to provide mutual support and discuss and share development opportunities with each other.
The Creative Director also met on several occasions with members of Spiral Arts group to discuss and participate in personal development activities including dance, poetry and music sessions.
The trustees will continue to keep the strategic aims of the charity under review to ensure that the activities of the charity continue to support the charitable objectives.
March **2012**
**TAR**
5
## **Section E Financial review**
It is the trustees’ policy to maintain sufficient reserves to cover 3 months **Brief statement of the** overheads expenditure. **charity’s policy on reserves**
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
The majority of the charity’s funding is from public donations, either direct to the charity, or via the charity’s page on its Just Giving website.
Income was restricted during this period as there were few public performances by the choir. A small number of grant applications were made, of which, one was succesful.
The largest item of running expenditure in the period was the hire fees for the rehearsal space at Victoria Hall which were on average £350 per month. The trustees consider that in-person rehearsals are a very important aspect of the work of the Charity and that this expenditure is both reasonably and proportionate and directly supports the key objectives of the Charity.
The income for the year to 30 June 2023 was £5,089. In the same period total payments, including rental of the rehearsal space at Victoria Hall, came to £3,100.
Funds carried forward at the end of the period were £4,483.
## **Section F Other optional information**
The charity continued to be supported by its partner organisation Rethink Mental Illness who provided expertise including risk assessments and DBS checks.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** N Brecker **Full name(s)** Nicholas Brecker **Position (eg Secretary, Chair,** Treasurer **etc)**
March **2012**
**TAR**
6
Date
0110512024
TAR
March 2012
|**SUSTAINING HARMONY**|**SUSTAINING HARMONY**||**1190783**||
|---|---|---|---|---|
|**Receipts andpayments accounts**||||**CC16a**|
|**For the period**
**from**|01/07/2022|**To**|30/06/2023||
|**Section A Receipts and payments**|**Section A Receipts and payments**|||||
|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**5,089**
**9**
**-**
**-**
**-**
**-**
**-**
**-**
**5,098**
**-**
**-**
**-**
**5,098**
**3,100**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**3,100**
**-**
**-**
**-**
**3,100**
**1,998**
**-**
**2,485**
**4,483**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**5,089**
**9**
**-**
**-**
**-**
**-**
**-**
**-**
**5,098**
**-**
**-**
**-**
**5,098**
**3,100**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**3,100**
**-**
**-**
**-**
**3,100**
**1,998**|**Last year**
**to the nearest £**|
|Donations|**5,089**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**1,185**|
|Interest|**9**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**5,098**||||**1,185**|
|||||||
|**A2 Asset and investment sales,**
**(see table).**||||||
|None|**-**||**-**
**-**
**-**|||
||**-**||||**-**|
|**_Sub total_**|**-**||||**-**|
|**_Total receipts_**
**A3 Payments**||||||
||||**-**||**1,185**|
|||||||
|Expenses for fundrasingactivities|**3,100**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**1,213**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
|**_Sub total_ **|**3,100**||||**1,213**|
|||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||
|Computerequipment|**-**||**-**
**-**
**-**||**1,751**|
||**-**|||||
|**_Sub total_ **|**-**||||**1,751**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||
||||**-**||**2,964**|
|||||||
||**1,998**||
**-**||**- 1,779**|
||**-**||**-**
**-**|**-**
**2,485**|**-**|
||**2,485**||||**4,264**|
||**4,483**||
**-**|**4,483**|**2,485**|
CCXX R1 accounts (SS)
01/05/2024
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
N Brecker
**Details**
**Details**
Computer equipment
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank account balance
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**4,483**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**1,751**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Nicholas Brecker|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
|||||
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||N Brecker|Nicholas Brecker|01/05/2024|
|||||
CCXX R2 accounts (SS)
01/05/2024
2