2023-08-06-accounts - Al Medina 313

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REGISTERED CHARITY: 1190767

Al Medina 313

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS

FOR THE PERIOD

07 AUGUST 2022 TO 06 AUGUST 2023

REFERENCE AND ADMINISTRATIVE DETAILS

The trustees, present their report with the financial statements of the charity for the period 07[th] August 2022 to 06[th ] August 2023.

INCORPORATION

The CIO Foundation was incorporated on 07 August 2020.

Registered Charity Number

1190767

Registered Office

64 East Street, Banbury OX16 3LL

Trustees

Mr. Anser Hussain Chair Mr. Imran Hussain Trustee Mrs. Haleema Suleman Trustee Mr. Danish Farhad Hussain Trustee

appointed 03.08.20 - appointed 03.08.20 - appointed 03.08.20 - appointed 22.12.22

Independent Examiner

Quba Accountancy LTD 14 Mayne Avenue Luton, Bedfordshire, LU4 9LS

STRUCTURE, GOVERNANCE AND MANAGEMENT

Board of Trustees

The Board of Trustees sets our future aims and priorities focusing on strategic planning and governance and also evaluates our performance and progress in our work to alleviate poverty and suffering.

The Board of Trustees appraises the Senior Management Team and can make appointments to it as well as dismissals. The Board of Trustees also make sure that we satisfy the regulatory requirements on us as a charity and works with key stakeholders.

Recruiting and Appointing Trustees

All our trustees are volunteer, chosen because they all have the diverse range of skills, knowledge and experience that we need to respond to the challenges of today. Stakeholders and partners may nominate trustees and sometimes we will make a personal approach to potential candidates.

Governing document

Al Medina 313 refers to the charity incorporated organisation with a governing document known as CIO Association by foundation originally incorporated on 07 August 2020.

Responsibilities of Trustees

The annual report and financial statements are prepared according to the relevant law and approved by the trustees.

The trustees keep adequate accounting records and they show and explain our transactions. The records also disclose our financial position with reasonable accuracy at any time and enable trustees to ensure that the financial statements comply with Charity Commission Statement of Recommended Practice (SORP) 2015.

Grant Making Policies

We provide grants to projects if the request meets our charitable objectives and criteria. Project grant making is managed according to a designated process, which is documented in our Operational Risk-Management Framework. We aim to treat all grant applications professionally, equally and fairly. We make the final decision as to eligibility to receive a grant, at our discretion.

Public Benefit

We develop strategic plans to make certain that we provide maximum public benefit and achieve our strategic objectives, which fall under purposes defined by the Charity Act 2006.

Objectives and Strategic activities

The objects of the charity are set below:

A) To advance the religion of Islam by means of but not exclusively, promoting the teachings and tenets of Islam, provision or assistance in the provision of facilities for worship and Islamic education in accordance with the teachings of Quran and Sunnah of the Prophet Muhammad (Peace and Blessings Be Upon Him) as interpreted by the Ahlu Sunnah Wal Jammah school of thought.

Advance Health: ensuring the availability of clean water, promoting proper hygiene, and prioritizing overall well-being are crucial. The presence of contaminated water leads to illness, resulting in lost productivity and hindering efforts to lift people out of poverty.

Alleviate Hunger: facilitating access to water resources contributes to food security by reducing crop vulnerability and decreasing hunger. Empowering families to feed themselves helps decrease their overall expenses.

Address Poverty: water plays a pivotal role in breaking the cycle of poverty. By offering our assistance and guidance, communities can thrive and progress.

Aid Those in Greatest Need: swiftly aiding the most vulnerable individuals and families helps alleviate one of their numerous challenges.

This year, the Al Medina 313 achieved success in the following projects:

Eid Sweets Distribution – Uganda

During the occasion of Eid, in Uganda, we distributed over 150 sweet bags to children. This gesture not only brought joy and delight to the youngsters but also fostered a sense of communal celebration and togetherness during the festive season. By spreading happiness through this small act of kindness, we aimed to create lasting memories and uplift spirits within the local community.

Medical Aid Kits - Palestine

Our organisation responded to urgent needs in Palestine by providing essential emergency medical aid kits. These kits, equipped with life-saving supplies and medications, were distributed to areas facing critical healthcare challenges in Gaza. By delivering timely assistance, we aimed to alleviate suffering, save lives, and contribute to the resilience of communities amid crisis. This initiative

underscores our commitment to humanitarian relief efforts and our dedication to supporting those in vulnerable situations.

Planting Olive Trees - Palestine

In Palestine, we undertook a significant initiative by planting just over 200 olive trees. This effort aimed to not only contribute to environmental sustainability but also to support local agricultural livelihoods. By planting olive trees, we are investing in the future of Palestinian communities, providing them with a renewable source of income and promoting ecological resilience in the region.

Clothes for Orphans - Palestine

We extended a compassionate gesture by providing clothing to orphans, totalling to just over 50 children. This initiative aimed to address the basic needs of these vulnerable individuals, ensuring they have adequate attire for their daily lives. By offering clothing support to these children, we aim to not only enhance their physical well-being but also uplift their spirits and restore a sense of dignity.

Water Pumps - Pakistan

In southern Pakistan, our organization constructed multiple water pumps for over a hundred households and provided them with a reliable and consistent water supply. These installations markedly enhanced the daily lives of families in the region, relieving them of the burden of seeking out safe and clean water sources. Additionally, the presence of these water pumps played a crucial role in diminishing the prevalence of water-borne diseases, previously a major health challenge in the area.

Mosque Building - Tanzania

In Tanzania, we embarked on a notable project by constructing a mosque in a local village. This project aimed to provide a place of worship and spiritual solace for the entire community, fostering a sense of unity and belonging. By building this mosque, we have created a sacred space where individuals can gather to pray, reflect, and strengthen their faith, benefiting the entire village. This initiative underscores our commitment to supporting religious freedom and cultural diversity while positively impacting the lives of people in Tanzania.

– Food Packs & Zakat Payments Turkey Earthquake

In the aftermath of the earthquake in Turkey, we took prompt action to provide crucial assistance by distributing both food packs and Zakat payments to hundreds of affected individuals and families. This comprehensive initiative aimed to address immediate hunger and financial hardships, offering both sustenance and financial support during a time of crisis. By delivering these essential resources,

we aimed to alleviate suffering and provide much-needed relief to those impacted by the earthquake. This effort reflects our commitment to humanitarian relief and standing in solidarity with communities in times of need.

Hot Meals – Uganda, Saudi Arabia, Palestine & Pakistan

Throughout Uganda, Saudi Arabia, Pakistan and Palestine, our organization made a substantial impact by distributing thousands of meals to those in need. This extensive effort aimed to combat hunger and food insecurity in various communities, offering sustenance and relief to vulnerable individuals and families. By providing these meals, we addressed immediate nutritional needs while also fostering a sense of hope and unity during challenging circumstances. This endeavour underscores our dedication to supporting communities globally and creating meaningful change in the lives of those experiencing hardship.

Achievements and Performance

In the past year, our organisation has demonstrated significant achievements across various humanitarian initiatives, showcasing our commitment to making a positive impact in communities worldwide. During Eid in Uganda, over 150 sweet bags were distributed to children, fostering joy and a sense of togetherness in the community. We responded promptly to urgent healthcare needs in Palestine by distributing essential emergency medical aid kits equipped with life-saving supplies, benefiting communities facing critical healthcare challenges in Gaza. With the planting of just over 200 olive trees in Palestine, we contributed to environmental sustainability and supported local agricultural livelihoods, investing in the future of Palestinian communities. A compassionate gesture was extended to over 50 orphaned children in Palestine by providing them with clothing, addressing their basic needs and restoring dignity. In southern Pakistan, multiple water pumps were constructed, providing over a hundred households with a reliable water supply and significantly reducing water-borne diseases in the region. Additionally, in Tanzania with the construction of a mosque, providing a place of worship and fostering unity and belonging within the entire community. Prompt action was taken following the earthquake in Turkey, with the distribution of food packs and Zakat payments to hundreds of affected individuals and families, providing essential sustenance and financial support during a time of crisis. Across Uganda, Saudi Arabia, Pakistan, and Palestine, thousands of hot meals were distributed, combating hunger and food insecurity. These achievements highlight our dedication to humanitarian relief efforts and our commitment to creating meaningful change in the lives of those facing adversity.

We express our heartfelt appreciation to the invaluable supporters and generous donors who have played an instrumental role in bringing these impactful initiatives to fruition. It is through their unwavering dedication and compassion that we have been able to extend our reach and positively impact communities across the globe. Together, as a united force driven by the shared mission of humanitarian aid, we are committed to making a lasting difference in the lives of those in need, offering essential assistance, and nurturing resilience during challenging times. Our collective efforts stand as a testament to the power of kindness and solidarity, demonstrating that by working together, we can create meaningful and sustainable change for the betterment of society.

Financial Review

The charity received sum of £521,619 in donations from various sources.

The charity does not have any reserve policy.

No funds are in deficit at the balance sheet.

The funds are in surplus by £100,935 at the balance sheet.

Declaration

The trustees declare that they have approved the trustees report above.

Signed on behalf of the charity’s trustees.

Signature Name: Anser Hussain Position: Chair Date: 17/05/2024

INDEPENDENT EXAMINERS REPORT FOR THE PERIOD 07 AUG 2022 TO 06 AUG 2023 TO THE TRUSTEES

I report on the accounts for the period 07[th] August 2022 to 06[th] August 2023 set out below.

Respective responsibilities of trustees and examiner

The charity’s trustees responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for the period (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.

Having satisfied myself that the charity is not subject to audit and is eligible for independent examination, it is my responsibility to:

Examine the accounts
Follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
To state whether particular matters have come to my attention.

Basis of the independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiners statement

In connection with my examination, no matter has come to my attention:

(1) Which gives me reasonable cause to believe that, in any material respect, the requirements have not been met;

(2) To which. In my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Independent Examiner

Signature : Mr Dawood Masood AFA, MIPA Date: 18/05/2024

Al Medina 313 Statement of Financial Activities For the year ended 6[th] August, 2023

Notes Incoming Resources: Incoming resources from generated funds Voluntary Income 5 Gift Aid Activities for generating funds Total income resources Resources expended: Cost of generating funds Charitable Activities 6 Admin cost Governance cost Total resources expended Net income resources before transfer Net Movement of Funds Net income for the year Total funds brought forward Total funds carried forward	Unrestricted funds £ Restricted funds £ 2023 £ 473,168 13,364 486,532 35,087 - 35,087 - - -	2022 £ 368,653 - -
	508,255 13,364 521,619 51,571 312,498 364,068 60,505 - 60,505 27,283 - 27,283	368,653 329,614 45,455 3,034
	139,358 312,498 451,856 368,897 -299,134 69,763 368,897 -299,134 69,763 - - 31,421	378,103 -9,450 -9,450 40,691
	368,897 -299,134 101,004	31,241

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

The notes on pages 10 to 12 form part of these financial statements.

Al Medina 313 Statement of Financial Position As at 6[th] August, 2023

2023 £ - 100,935 100,935 - 100,935 100,935 400,068 -299,134 100,935	2023 £ - 100,935 100,935 - 100,935 100,935 400,068 -299,134 100,935	2022 £ - 31,241 31,241 31,241 31,241 293,773 -257,787 35,986	2022 £ - 31,241 31,241 31,241 31,241 293,773 -257,787 35,986
	- 100,935		- 31,241
100,935 -		31,241
	100,935		31,241
	400,068 -299,134		293,773 -257,787
	100,935		35,986

For the year ending 06/08/2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. Approved by the Board of Trustees on 09/01/2023 and signed on their behalf by:

Name: Anser Hussain Date: 17/05/2024

Al Medina 313 Notes to the Accounts For the year ended 6[th] August, 2023

1. ACCOUNTING POLICIES

a) Basis of Accounting

The accounts have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015) and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.

b) Incoming Resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

c) Resources Expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.

d) Allocation & Apportionment of costs

All costs relate to the single activity of the charitable company and are recognised accordingly.

e) Fund Accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Designated funds are funds set aside by the trustees out of unrestricted general funds for the specific future purposes or projects.

Al Medina 313 Notes to the Accounts For the year ended 6[th] August, 2023

2. Tangible Fixed Assets:

2. Tangible Fixed Assets: Cost As at 07/08/2021 As at 06/08/2022 Depreciation At 07/08/2022 For the year At 06/08/2023 Net Book Value At 06/08/2023 At 06/08/2022	Fixture & fittings £ Equipment £ - -	Total £ -
	- - - - - -	- - -
	- -	-
	- -	-
	- -	-

3. Creditors falling during 1 year 2023 £ 2022 £ Other creditors - - - - 4. Unrestricted funds Brought forward £ Incoming resources £ Outgoing resources £ Transfer £ Carried forward £ Designated funds - 13,364 312,498 - -299,134 General funds 31,172 508,255 139,358 - 400,068 31,172 521,619 451,856 - 100,935 5. Incoming Resources Unrestricted funds £ Restricted funds £ 2023 £ Unrestricted funds £ Restricted funds £ 2022 £ Voluntary Income 473,168 13,364 486,532 306,130 62,524 368,654 Gift Aid 35,087 - 35,087 - - - 508,255 13,364 521,619 306,130 62,524 368,654 Grants Activities for generating funds - - - - - - 508,255 13,364 521,619 306,130 62,524 368,654	3. Creditors falling during 1 year 2023 £ 2022 £ Other creditors - - - - 4. Unrestricted funds Brought forward £ Incoming resources £ Outgoing resources £ Transfer £ Carried forward £ Designated funds - 13,364 312,498 - -299,134 General funds 31,172 508,255 139,358 - 400,068 31,172 521,619 451,856 - 100,935 5. Incoming Resources Unrestricted funds £ Restricted funds £ 2023 £ Unrestricted funds £ Restricted funds £ 2022 £ Voluntary Income 473,168 13,364 486,532 306,130 62,524 368,654 Gift Aid 35,087 - 35,087 - - - 508,255 13,364 521,619 306,130 62,524 368,654 Grants Activities for generating funds - - - - - - 508,255 13,364 521,619 306,130 62,524 368,654	2023 £ -	2022 £ -	2022 £ -
		-	-
			Carried forward £ -299,134 400,068
	31,172 521,619 451,856 -			100,935
				2022 £ 368,654 -
508,255 13,364 521,619 306,130 62,524 - - - - -				368,654 -
508,255 13,364 521,619 306,130 62,524				368,654

Al Medina 313 Notes to the Accounts For the year ended 6[th] August, 2023

6. Resources expended Unrestricted funds Charitable Activities Donation Loan Repayment Bank Transfer Office Equipment Restricted funds Teaching fee SOS Project Sponsorship Course cost Books Charity merchandise 313 meals Sports Fee Zakat Quran Water Yemen Pakistan Uganda Event Syria Qurbani Turkey Flood Spiritual cost Ajwa distribution Palestine Bench & Umrah Loan Masjid Day camp Building Archery Charity mini bus	2023 £ 2022 £ 43,245 9,323 - 2,000 1,274 - 7,052 26,780
	51,571 38,103
	13,230 - - 1,000 - 51,695 7,000 - 2,541 - 3,459 36,355 2,354 - 3,070 305 4,400 - 800 - 6,937 7,000 855 - 8,611 37,415 63 25,000 - 5,000 26,035 2,397 6,230 250 10,000 25,000 - 42,776 1,706 - 48,340 - 3,385 - 5,000 - 87,820 - 5,663 1,945 4,000 5,000 18,080 29,000 21,475 4,500 21,271 7,860 - 176 172 8,837
	312,498 291,511

Al Medina 313 Notes to the Accounts For the year ended 6[th] August, 2023

Admin cost Heat & Light Website Advertisement Rent, Rates & Insurance Printing & Stationary Cleaning Carpentry Mobile/Internet Entertainment Expenditure Subscription Travel Bank Charges Governance cost Consultancy Accountancy	2023 £ 2022 £ 7,251 7,193 6,828 2,978 3,737 2,466 22,520 7,883 9,841 1,248 350 859 - 1,730 2,229 - 2,058 5,145 3,378 11,457 352 3,048 1,708 547 251 901
	60,505 45,455
	15,783 - 11,500 3,034
	27,283 3,034