Company registration number: 12687357 Charity registration number: 1190724
City of Stoke Athletics Club
(A company limited by guarantee) Annual Report and Financial Statements for the Year Ended 31 December 2024
Daryl Denson ACMA VAST Dudson Centre Hope Street Stoke-on-Trent ST1 5DD
City of Stoke Athletics Club
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 to 12 |
City of Stoke Athletics Club
Reference and Administrative Details
Charity Registration Number 1190724 Company Registration Number 12687357 Registered Office 57 Harpfields Road Stoke-on-Trent ST4 5QT Independent Examiner Daryl Denson ACMA VAST Dudson Centre Hope Street Stoke-on-Trent ST1 5DD
Page 1
City of Stoke Athletics Club
Trustees' Report
The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 December 2024.
Objectives and activities
Objects and aims
What the charity does:
-
General Charitable Purposes
-
Amateur Sport
Who the charity helps:
-
Children/young People
-
People With Disabilities
-
The General Public/mankind
How the charity helps:
-
Provides Services
-
Provides Advocacy/advice/information
Public benefit
City of Stoke AC is an athletics club run by volunteers to coach children from 9 up to senior athletes in all aspects of track and field athletics, cross country racing and road racing.
Coaching by full qualified England Athletics Coaches is provided as part of the membership fee
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Trustees and officers
The trustees and officers serving during the year and since the year end were as follows:
Trustees: Mrs Jodie Chantelle Williamson Ms Jacqueline Ann Clowes Mrs Nichola Hepworth Mr Kevin Hendricken Mrs Emma Aberley-Barker
Structure, governance and management
Nature of governing document
The charity is goverrned by the memorandum and articles incorporated 20 June 2020
Page 2
City of Stoke Athletics Club
Trustees' Report
Recruitment and appointment of trustees
City of Stoke Athletic Club is governed by a Board of Trustees, who are responsible for overseeing the strategic direction and ensuring that the club operates in line with its objectives. The trustees are elected by members at the
Annual General Meeting and serve on a voluntary basis.
The Board meets regularly to review the club's performance, financial health, and compliance with legal and regulatory requirements. We are pleased to report that the club remains compliant with all relevant governance standards and regulations.
Oct 24, 2025
The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:
Kevin Hendricken
~~.........................................~~ Kevin Hendricken (Oct 24, 2025 10:10:45 GMT+1) Mr Kevin Hendricken Trustee
Page 3
City of Stoke Athletics Club
Independent Examiner's Report to the trustees of City of Stoke Athletics Club ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2024.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of City of Stoke Athletics Club as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
......................................Daryl Denson VAST
Dudson Centre Hope Street Stoke-on-Trent ST1 5DD
Date:.............................Oct 24, 2025
Page 4
City of Stoke Athletics Club
Statement of Financial Activities for the Year Ended 31 December 2024 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
| Note Income and Endowments from: Donations and legacies 3 Other trading activities 4 Investment income 5 Total income Expenditure on: Charitable activities 6 Total expenditure Net expenditure Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 12 Note Income and Endowments from: Donations and legacies 3 Other trading activities 4 Total income Expenditure on: Charitable activities 6 Total expenditure Net expenditure Transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 12 |
Unrestricted funds £ 4,496 54,821 94 59,411 (85,474) (85,474) (26,063) (26,063) 83,008 56,945 Unrestricted funds £ 3,000 41,770 44,770 (72,862) (72,862) (28,092) 15,255 (12,837) 95,844 83,007 |
Restricted funds £ - - - - - - - - 35,780 35,780 Restricted funds £ - - - - - - (15,255) (15,255) 51,035 35,780 |
Total 2024 £ 4,496 54,821 94 |
|---|---|---|---|
| 59,411 | |||
| (85,474) | |||
| (85,474) | |||
| (26,063) | |||
| (26,063) 118,788 |
|||
| 92,725 | |||
| Total 2023 £ 3,000 41,770 |
|||
| 44,770 | |||
| (72,862) | |||
| (72,862) | |||
| (28,092) - |
|||
| (28,092) 146,879 |
|||
| 118,787 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note 12.
The notes on pages 7 to 12 form an integral part of these financial statements. Page 5
City of Stoke Athletics Club
(Registration number: 12687357) Balance Sheet as at 31 December 2024
| Note Fixed assets Tangible assets 9 Current assets Cash at bank and in hand 10 Creditors: Amounts falling due within one year 11 Net current assets Net assets Funds of the charity: Restricted income funds Restricted funds 12 Unrestricted income funds Unrestricted funds Total funds 12 Balance sheet is out of balance |
2024 £ 39,140 53,585 - 53,585 92,725 35,780 56,945 92,725 - |
2023 £ 59,140 60,547 (900) |
|---|---|---|
| 59,647 | ||
| 118,787 | ||
| 35,780 83,008 |
||
| 118,788 | ||
| (1) |
For the financial year ending 31 December 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
-
The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
-
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
The financial statements on pages 5 to 12 were approved by the trustees, and authorised for issue on .................... and signed on their behalf by:Oct 24, 2025
Kevin Hendricken
Kevin Hendricken (Oct 24, 2025 10:10:45 GMT+1) ......................................... Mr Kevin Hendricken Trustee
The notes on pages 7 to 12 form an integral part of these financial statements. Page 6
City of Stoke Athletics Club
Notes to the Financial Statements for the Year Ended 31 December 2024
1 Charity status
The charity is limited by guarantee, incorporated in , and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £10 towards the assets of the charity in the event of liquidation.
The address of its registered office is: 57 Harpfields Road Stoke-on-Trent ST4 5QT
2 Accounting policies
Summary of significant accounting policies and key accounting estimates
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Basis of preparation
City of Stoke Athletics Club meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
Exemption from preparing a cash flow statement
The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £0.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Page 7
City of Stoke Athletics Club
Notes to the Financial Statements for the Year Ended 31 December 2024
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Research and development
Research and development expenditure is written off as incurred.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
3 Income from donations and legacies
| Donations and legacies; Donations from companies, trusts and similar proceeds Total for 2024 Total for 2023 |
Unrestricted funds General £ 4,496 4,496 3,000 |
Total funds £ 4,496 |
|---|---|---|
| 4,496 | ||
| 3,000 |
Page 8
City of Stoke Athletics Club
Notes to the Financial Statements for the Year Ended 31 December 2024
4 Income from other trading activities
| Trading income; Sales of goods and services Sponsorship income Membership subscriptions Other income from other trading activities Total for 2024 Total for 2023 5 Investment income Interest receivable and similar income; Interest receivable on bank deposits Total for 2024 6 Expenditure on charitable activities Note direct costs legal and prof fees Training repairs & maintenance computer software& maintenance costs courier services trade subscription sundry expenses advertising accountancy fees depreciation charge rent Total for 2024 Total for 2023 |
Unrestricted funds General £ 17,407 10,000 26,116 1,298 54,821 41,770 Unrestricted funds General £ 94 94 Unrestricted funds General £ 26,497 227 4,447 2,647 96 450 265 3,516 1,309 1,020 20,000 25,000 85,474 72,862 |
Total funds £ 17,407 10,000 26,116 1,298 |
|---|---|---|
| 54,821 | ||
| 41,770 | ||
| Total funds £ 94 |
||
| 94 | ||
| Total funds £ 26,497 227 4,447 2,647 96 450 265 3,516 1,309 1,020 20,000 25,000 |
||
| 85,474 | ||
| 72,862 |
Page 9
City of Stoke Athletics Club
Notes to the Financial Statements for the Year Ended 31 December 2024
7 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
8 Taxation
The charity is a registered charity and is therefore exempt from taxation.
9 Tangible fixed assets
| Cost At 1 January 2024 At 31 December 2024 Depreciation At 1 January 2024 Charge for the year At 31 December 2024 Net book value At 31 December 2024 At 31 December 2023 10 Cash and cash equivalents Cash at bank 11 Creditors: amounts falling due within one year Accruals |
Furniture and equipment £ 99,994 99,994 40,854 20,000 60,854 39,140 59,140 2024 £ 53,585 2024 £ - |
Furniture and equipment £ 99,994 99,994 40,854 20,000 60,854 39,140 59,140 2024 £ 53,585 2024 £ - |
Total £ 99,994 99,994 40,854 20,000 60,854 39,140 59,140 2023 £ 60,547 |
|
|---|---|---|---|---|
| 99,994 | ||||
| 40,854 20,000 |
||||
| 60,854 | ||||
| 39,140 | ||||
| 59,140 | ||||
| 2024 £ 53,585 2024 £ - |
||||
| 2023 £ 900 |
Page 10
City of Stoke Athletics Club
Notes to the Financial Statements for the Year Ended 31 December 2024
12 Funds
| Balance at 1 January 2024 £ Incoming resources £ Resources expended £ Balance at 31 December 2024 £ Unrestricted funds General General 83,008 59,411 (85,474) 56,945 Restricted funds Restricted 35,780 - - 35,780 Total funds 118,788 59,411 (85,474) 92,725 Balance at 1 January 2023 £ Incoming resources £ Resources expended £ Transfers £ Balance at 31 December 2023 £ Unrestricted funds General General 95,845 44,770 (72,862) 15,255 83,008 Restricted Restricted 51,035 - - (15,255) 35,780 Total funds 146,880 44,770 (72,862) - 118,788 13 Analysis of net assets between funds Unrestricted funds Restricted Total funds at 31 December General £ funds £ 2024 £ Tangible fixed assets 39,140 - 39,140 Current assets 17,805 35,780 53,585 Total net assets 56,945 35,780 92,725 |
Balance at 31 December 2024 £ 56,945 35,780 |
Balance at 31 December 2024 £ 56,945 35,780 |
|---|---|---|
| 92,725 | ||
| Balance at 31 December 2023 £ 83,008 35,780 |
||
| 118,788 | ||
| 92,725 |
Page 11
City of Stoke Athletics Club
Notes to the Financial Statements for the Year Ended 31 December 2024
| Tangible fixed assets Current assets Current liabilities Total net assets |
Unrestricted funds General £ 59,140 24,767 (900) 83,007 |
Restricted funds £ - 35,780 - 35,780 |
Total funds at 31 December 2023 £ 59,140 60,547 (900) |
|---|---|---|---|
| 118,787 |
14 Related party transactions
There were no related party transactions in the year.
Page 12