| ObjectivesandActiviti | es | es | |
|---|---|---|---|
| S0RPreference | |||
| Summary ofthepurposesof thecharity as setoutinits governingdocument |
1.17 | maintenance of a viliage theinhabitantsof Theprovision and hall fortheuseof Grundisburghandits neighbourhood |
|
| without distinction ofpolitical, religiousor | |||
| other opinions, includingusefor: | |||
| (a)meetings,lectures and classes, and | |||
| (b)otherforms ofrecreation and | |||
| leisure{imeoccupation,withthe | |||
| objectofimprovingthe conditions of | |||
| life fortheinhabitants. | |||
| Summary ofthemain activitiesin relation to those purposes forthepublic benefit,in particular, the activities,projectsor |
Para 1.19 |
1.17and | Thecharityhas viathe provisionofthe villagehallfacilities benefited awiderange ofuser clubs and the generalpopulace of Grundisburgh andtheneighbouring areas. |
| services identifiedinthe | |||
| accounts. | |||
| Statement rming whetherthetrusteeshave had regard totheguidance issued bytheCharity Commissiononpublic |
Para | 1-18 | The trusteeshave had regard to the guidance issuedbythe Charity Commissionon publicbenefit inadvance of becoming operational. |
| benefit |
| chievements and Per | formance | |
|---|---|---|
| SORP reference | ||
| Summary ofthemain | Thecharitycontinues toreach out toa | |
| achievements ofthecharity, | widerangeofusergroups andinterested | |
| identifying the difference the charity's work hasmadeto |
Para1.20 | partieswithin thelocalcommunities allowingthemtobenefitfromthe |
| the circumstances ofits | availabilityoffacilities the charityprovides. | |
| beneficiaries and anywider | Aswellasprovidingmuch neededfacilities | |
| benefitstosocietyasa | tothecomrnunity it alsostrives tornake | |
| whole. | theseas affordableaspossible andto | |
| enable certainmembers ofthelocal | ||
| communitytoenjoyuseofmuch needed | ||
| facilitieswhen theymightotherwisebe | ||
| unable to doso. | ||
| Thecharityisfocusedonensuringan | ||
| adequatelevelofrevenuetocover ongoing | ||
| expenditureand allowfor alevelof | ||
| reseryes tooffsetdeprecationonits major | ||
| asset, theVillageHallthus maximisingits | ||
| benefit tothecommunity. |
| Achievementsagainst | ?ara1.41 |
|---|---|
| objectivesset | |
| Performance of fundraising | |
| activities against objectives | Para1.41 |
| set | |
| Investment performance | Para1-41 |
| against objectives | |
| Other |
| FinancialReview | |||
|---|---|---|---|
| Review of the charity's financialpositionatthe end oftheperiod |
Para | 1 | The charity hascontinuedtooperate fromits newVillageHallsitegenerating income of f41,905{2023:f54,080). |
| Thecharity generatedadeficitoff17,10g {2024:f20,930)whichisconsideredan appropriate resultfor thecharityespecialiy given theievelof depreciation on thenewly builthall.Excluding depreciation, the charity generatedasurplusofC27,gggeA24: |
|||
| t31,471). | |||
| Asat31January 2028thecharityhad reservesoff861,600ofwhichtSTg,ZSg |
|||
| wererestrictedfundsand [282,340were | |||
| unrestricted funds. | |||
| Statementexplaining the policyforholding reserves statingwhytheyareheld |
IPara1.22 | The charity seeks toensureit holds sufficient cashreserves to coverthetiming ofincome andexpenditureandtoprovide |
|
| fundstocover repair and maintenance | |||
| costs oftheprimeasset(thevillagehall)as | |||
| theyfalldue.The charityisalsomindfulof | |||
| thepotential for additionalfurthercapital | |||
| expenditurein relation tothebuilding. | |||
| Amount of reservesheld | Para1.22 | Thecharity currentlyholdsnetcurrent | |
| assetsof€100 11 |
|||
| Reaso nsforholding zero | Para1.22 | N/A | |
| reseryes | |||
| Detailsof ndmateriallyin |
Para1.24 | N/A | |
| deficit | |||
| Explanation of any | ?ara1.23 | N/A | |
| uncertainties about the | |||
| charitycontinuingas a going | |||
| concern |
| Adescriptionoftheprincipal | ?ara1.46 | Any significant | downturnin |
|---|---|---|---|
| risks facingthecharity | thoughnotcurrentlyanticipated | ||
| 0ther |
| Description of charity's | ||
|---|---|---|
| trusts: | ||
| Typeof governingdocument | Para1.25 | Constitution(Associationmodel) |
| (trurstdeed,royai charter) | ||
| Howisthecharity | Para1.25 | |
| constituted? | Charitable lncorporated Organisation(ClO) | |
| Trustee selectionmethods | Para1.25 | Membership ofthe CIOisopen toa |
| including detailsofany | Regular User and totheParish Council and | |
| constitutionalprovisionse.g | Parochial ChurchCouncil(as such | |
| election topostornameof | expressions are definedinclause30 of the | |
| anypersonorbody entitled | constitution), andwho,by applyingfor | |
| toappointoneorrnore | l\Iembership, has indicatedhis, herorits | |
| trustees | agreementtobecomea l\lemberand | |
| acceptanceofthedutyoffi,,lembers. | ||
| AlVembermaybeanindividual oran | ||
| individualrepresentinganorganisation | ||
| whichisorintendstobea RegularUser or | ||
| anindividualappointedbytheParish | ||
| Council orthe FarochialChurch Council. | ||
| Trustees areelectedbytheMembership at | ||
| anAnnual GenerallVeetingwithupto10 | ||
| Trustees allowed tostandat any one time. |
| Policiesandprocedures | |
|---|---|
| adoptedfor theinduction | Para1.51 |
| andtrainingof trustees | |
| The charity'sorganisational | |
| structureand anywider | Para1.51 |
| networkwithwhich the | |
| charity works | |
| Relationshipwith anyrelated | Para1.51 |
| parties | |
| Other |
| Charityname | Grundisbqrgh | VillageHall |
|---|---|---|
| Other namethe charityuses | ||
| Reqistered charity number | 1190693 | |
| Charity'sprincipal address | Grundisburgh | VillageHall |
| lpswichRoad | ||
| Grundisburgh | ||
| Woodbridge | ||
| Suffolk | ||
| IP13 6US |
| ame | sof the charity trus | tees whomanagethe | charity | ||
|---|---|---|---|---|---|
| 1 | Trusteename BryanLaxton |
Office (ifany) Chair |
Datesactedifnot for whole year _ |
Name to |
person (or body) entifled trustee |
| 2 | JulianBrooks | IT | |||
| e | JohnEllerby | Treasurer | |||
| /+ | David Keates | Events | |||
| ( | Carol[t/lcConnell- | Communications | |||
| Theobald | |||||
| 6 | Graham Seabrook | Operations | |||
| Robbie Silk | Security | ||||
| B | Helen Stewart | Bookings secretary | |||
| I | Karen Tatham | Secretary | |||
| 10 | |||||
| 11 | |||||
| 12 | |||||
| 13 | |||||
| 14 | |||||
| 15 | |||||
| 16 | |||||
| 17 | |||||
| 18 | |||||
| 19 | |||||
| 2A |
| Fundsheld ascustodian trusteesonbehalfofothers | Fundsheld ascustodian trusteesonbehalfofothers |
|---|---|
| Description oftheassets | N/A |
| held in this capacity | |
| lrlame and objects of the | NIA |
| charity onwhosebehalf the | |
| assetsareheldandhowthis | |
| fallswithinthe custodian | |
| charity'sobjects | |
| Details of arrangementsfor | N/A |
| safe custody and | |
| segregationofsuchassets | |
| fromthe charity'sown | |
| assets |
Registered Charity Number: 1190693 Re ort of the Trustees and Unaudited Financial Statements for the Year Ended 31 Janua for h Villa 2025 Grundisbur e Hall
Grundisbur h Villa e Hall Financial Statements For the Year Ended 31 Janua 2025 Page Reference and administrative details Report of the Trustees 2to3 Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 7t014
Grundisbur h Villa e Hall Financial Statements for the Year Ended 31 Janua 2025 Reference and Administrative Details Principal address Ipswich Road Grundisburgh Woodbridge Suffolk IP13 6US Registered Charity number 1190693 Trustees B Laxton (Chair) J Brooks J Ellerby D Keates C McConnell-Theobald G Seabrook R Silk H Stewart K Tatham Independent examiner Jonathan Beards (MAAT) (AATQB) (AAT Licence) 7 Crawford Lane Kesgrave Ipswich IP5 2GY
Grundisbur h Villa e Hall Re ort of the Trustees For the Year Ended 31 Janua 2025 The trustees present their report with the financial statements of the charity for the year ended 31 January 2025. The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's governing document, The Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (As amended for accounting periods from 1 January 2016). Objectives and activities The Charity's objectives are the provision and maintenance of the Village Hall for the use of the inhabitants of Grundisburgh and its neighbourhood for (a) meetings, lectures and classes and (b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants. In furtherance of these objectives the trustees have complied with the duty in section 4 of the Charities Act 2011 to have due regard to the Charity Commission's published general and relevant subsector guidance concerning the operation of the Public Benefit requirement under that Act. Achievements and performance The charity has continued to operate from the new Village Hall site, generating income of £41,905. This income includes £490 of restricted donations. The charity generated a deficit of £17,040 which is considered an appropriate result for the charity given the level of depreciation. Excluding depreciation, the charity generated a surplus of £28,067. The charity has, via the provision of the village hall facilities, benefited a wide range of user clubs and the general populace of Grundisburgh and the neighbouring areas. Financial review As at 31 January 2025 the charity had reserves of £861,668 of which £579,259 were restricted funds and £282,408 were unrestricted funds. The restricted funds include monies provided to the charity as part of the 2015 s106 planning agreement and subsequent donations. These were all provided towards the construction of a new village hall on the new village hall site. The charity holds unrestricted cash funds in order to manage the timing of income and expenditure and to provide funds to cover repair and maintenance costs of the village hall as they fall due. Structure, Governance and Management The charity is govemed by a Constitution for a Charitable Incorporated Organisation (CIO) under Association model dated 3 August 2020. The CIO effectively commenced trading on 1 February 2022. The constitution allows for ten representative trustees to be appointed by the members. Membership of the CIO is open to a regular user and to the Parish Council and the Parochial Church Council. At every Annual General Meeting one-third of the Charity Trustees shall retire from office but are eligible for re- election.
Grundisbur h Villa e Hall Re ort of the Trustees For the Year Ended 31 Janua 2025 Structure, Governance and Management (continued) The trustees who served during the year were: B Laxton (Chair) J Brooks J Ellerby D Keates C McConnell-Theobald G Seabrook R Silk H Stewart K Tatham Plans for the future The Trustees intend to build on the success in making the Village Hall available for use by the wider community both in terms of hiring of the Hall facilities and provision of the facilities and beneficial support to members of the community who might otherwise be unable to do so. The Trustees report was approved by the Board of Trustees on 7 July 2025. xton J N Ellerby Treasurer Ir
Inde endent Examiner's Re Grundisbur h Villa e Hall for the Year Ended 31 Janua ort to the Trustees of 2025 I report to the charity trustees on my examination of the accounts of Grundisburgh Village Hall for the year ended 31 January 2024. Res onsibilities and basis of re ort As the charity trustees of the Grundisburgh Village Hall you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Inde endent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 130 of the Act. or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Jonathan Beards (MAAT) (AATQB) (AAT Licence) 7 Crawford Lane Kesgrave Ipswich IP5 2GY 7/7/lozr
Grundisbur h Villa e Hall Statement of Financial Activities Includin income and ex enditure account for the Year Ended 31 Janua 2025 Unrestricted Funds 2025 Restricted Funds 2025 Total 2025 Total 2024 Notes Income from: Donations Charitable activities Investments 490 490 38,543 2872 4,584 49,167 329 38,543 2872 Total Income 41,415 490 41,905 54,080 Expenditure on: Raising funds Charitable activities Other expenditure 150 22,459 13,113 13,113 793 793 Total expenditure 13 113 793 13906 22 609 Net income before investment gains 28 302 303 27 999 31471 Depreciation (45,107) (45,107) (52,401) Transfer between funds Net Movement of Funds 28 302 45 410 17 108 20 930 Reconciliation of funds: Total funds brought forward 254 038 624 669 878 707 899 637 Total funds carried forward The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure arose from continuing activities.
Grundisbur h Villa Balance sheet At 31 Janua e Hall 2025 2025 2024 Notes Fixed assets Tangible assests 10 761564 802 597 Current Assets Cash at bank and in hand Prepayments Receivables Total Current Assets 101,165 79,273 1,330 1922 82,525 2217 103,383 Creditors: amounts due within one year 3347 6415 Net current assets 100036 76 110 Net assets Funds Unrestricted funds Restricted funds 282,340 579 259 254,038 624.669 12 13 The financial statements were approved by the Trustees on 7 July 2025 and were signed on their behalf by: xton J N Ellerby Treasurer
Grundisbur h Villa e Hall Notes to the Financial Statements For the ear ended 31 Janua 2025 1. Accounting policies Charity information Grundisburgh Village Hall is a registered charity and established as a Charitable Incorporated Organisation (CIO) under a Constitution dated 3 August 2020. Accounting convention The accounts have been prepared in accordance with the charity's governing document, the Charities Act 2011 and "Accounting and reporting by charities: Statement of recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102)" (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update bulletin 1 not to prepare a statement of cashflows. The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended practice which is referred to in the Regulations, but which has since been withdrawn. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £1. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. Going concern In the opinion of the Trustees, the charity is a going concern and will realise its assets and meet its liabilities under the normal course of operations. Charitable funds Unrestricted funds are available for use at the discretion of the trustees in the furtherance of the charity's objectives. Restricted funds are subject to specific conditions on how they may be used. The purpose and use of the restricted funds is set out in the notes to the financial statements. Income Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that the income will be received. Donations are recognised upon receipt unless performance conditions require a deferral of the amount. Gift aid is recognised at the time of receipt Gifts in kind are recognised at their fair value at the date of the gift.
Grundisbur h Villa e Hall Notes to the Financial Statements continued For the ear ended 31 Janua 2025 1. Accounting policies (continued) Expenditure Expenditure is recognised on an accrual basis. Expenditure includes any VAT which cannot be recovered by the charity. Raising funds comprises the costs associated with attracting voluntary income and the costs of fundraising. Charitable activities comprise those costs incurred by the charity in managing the village hall. Governance costs include those expenses which are associated with meeting the constitutional and statutory requirements of the charity and include the independent examination fees and costs linked to the strategic management of the charity. Tangible fixed assets Tangible fixed assets are initially measured at cost, net of depreciation and any impairment losses. No depreciation is charged on the freehold land owned by the charity for the new village hall. All costs in respect of the new village hall have been capitalised and will be depreciated over the useful economic life of the new hall Assets held historically are not capitalised or depreciated as no reliable value can be attributed. Impairment of fixed assets At each reporting date the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any). Cash and cash equivalent Cash and cash equivalents include cash in hand and deposits held at call with banks. Financial instruments The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12 'Other Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. Basic financial assets Basic financial assets, which include debtors, cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Grundisbur h Villa e Hall Notes to the Financial Statements continued For the ear ended 31 Janua 2025 1. Accounting policies (continued) Basic financial liabilities Basic financial liabilities include creditors and are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Derecognition of financial liabilities Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled. 2. Critical accounting estimates and judgements In the application of the Charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of the assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. The trustees have valued the land on which the new village hall sits at £50,000. This land is subject to restrictive covenants and planning permission relating to the new hall and as such, this reflects the Trustees, best estimate of the fair value at the time this land was gifted to the charity. 3. Donations 2025 2024 Donations and gifts Prior year adjustment Total donations 490 4,584 4. Charitable activities 2025 2024 Charitable activities Prior year adjustment Total charitable activities 38,543 49,167 38 543
Grundisbur h Villa e Hall Notes to the Financial Statements continued For the ear ended 31 Janua 2025 5. Investments 2025 2024 Interest on cash deposits 6. Expenditure Other Costs Governance 2025 2024 Raising Funds Fundraising 150 Charitable activities Audit & Accountancy fees Cleaning Gardening General Expenses Insurance IT Software and Consumables Licenses & subscriptions Professional Fees Rates Repairs & Maintenance Telephone & Internet Utilities 300 300 3,562 1,645 1,038 1,330 280 254 3,562 1,645 1,038 1,330 280 254 3,104 1,354 6,189 1,219 525 534 774 199 6,044 572 1,944 210 4,134 783 (423) 210 4,134 783 (423) Other expenditure Loss on disposal of fixtures 793 793 Total expenditure 10
Grundisbur h Villa e Hall Notes to the Financial Statements continued For the ear ended 31 Janua 2025 7. Governance costs 2024 2025 Trustee expenses AGM expenses Independent examination fee 300 8. Trustees None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year. During the year trustees, expenses of £NIL (2024: £0) were reimbursed. 9. Employees The charity had no employees during the year. 11
Grundisbur h Villa e Hall Notes to the Financial Statements continued For the ear ended 31 Janua 2025 10. Tangible fixed assets Fixtures Land and & Buildings Fittings Total 2025 Cost Balance as at 1 February 2024 Prior year adjustment Additions in the year Disposals 121,738 785,653 907,391 1,680 (2,796) 3,512 5,192 2796 Balance at 31 January 2025 120 622 789 164 909 787 Depreciation Balance as at 1 February 2024 Charge for the year 29,527 12,990 75,268 30,439 104,795 43,429 Balance at 31 January 2025 42 517 105 707 148 224 Net book value As at 31 January 2025 As at 31 January 2024 92,211 710,386 802,597 The land gifted on 19 January 2015, has been treated as a gift in kind and valued at the then Trustees, estimate of its fair value at the date of the gift, being £50,000. The Trustees have taken further professional advice on the likely current value of the land and there is no reason to alter the previously agreed value. The depreciation rate on Buildings has been reduced from 30 years to 50 years in this financial year following professional advice. 11. Creditors: amounts falling due within one year Total 2025 Total 2024 Accruals 3,347 6,415 12
Grundisbur h Villa e Hall Notes to the Financial Statements For the ear ended 31 Janua continued 2025 12. Restricted funds The restricted fund includes the monies and assets donated to the charity in respect of the construction of the new village hall under the s 106 agreement dated 19 January 2015. The £200,000 grant from the National Lottery Fund included a restriction detailed in the Deed of Dedication dated 4 October 2021 and effective until 1 December 2027 stipulating that the charity will not assign, transfer, charge or otherwise dispose of the Property, without written consent from the fund. Balance at 1 February 2024 Income in the year Balance at 31 January 2025 Expenses in the year As at 31 January 2025 Restricted funds 13
Grundisbur h Villa e Hall Notes to the Financial Statements continued For the ear ended 31 Janua 2025 13. Analysis of assets Total As at 31 January 2025 Restricted funds 579,259 Unrestricted funds 282 340 Total funds Total As at 31 January 2024 Restricted funds 624,669 Unrestricted funds 254 038 Total funds 14
| I SectionA |
ndependent Examiner's Report | ||
|---|---|---|---|
| Report to thetrustees/ membersof |
GrundisburghVillageHall | ||
| Onaccountsforthe year ended |
31January2A24 | Charity no (ifany) |
1190693 |
| Setoutonpages | 1and2 |