## **Trustees' annual report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 31 03 2021 **To** 31 03 2022
## Reference and administration details
> **Charity name** _Sudanese Community in and Portsmouth_
**Other names charity is known by**
_SCIP_ **Registered charity number (if any)** _1190685_ **Charity's principal address** _Flat 85_
_Crown Court, Crown Street Portsmouth_ **Postcode** _PO1 1QW_
**Names of the charity trustees who manage the charity**
||**Trustee name**||**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|---|
|1|Mukhtar Yousif||_Chair_|12 November 2022||
||HAGAR|||||
||Bakhit Ismail|||12 November 2022||
|2|Mohamed|||||
||Osman Ibrahim||
|||
|3|Fadlalla|||||
|||||||
## **Names and addresses of advisors (Optional information)**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Structure, governance and management**
## **Description of the charity’s trusts**
|Type of governing document
(eg. trust deed, constitution)
How the charity is constituted
(eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)|
_Constitution adopted 12 September 2019_|
|---|---|
||_Unincorporated association_|
||_Trustees are appointed or reappointed annually at_
_the Annual General Meeting held in July_|
## **Additional governance issues (Optional information)**
|You**may choose**to include
additional information, where
Policies and procedures
adopted for the induction and
The charity’s organisational
structure and any wider
network with which the charity
works
Relationship with any related
parties
Trustees’ consideration of
major risks and the system
them
relevant, about:
training of trustees
and procedures to manage|_Membership of the organisation is open to all people_
_from Sudanese origin who reside in Portsmouth locality_
_and its surroundings. The trustees oversee the day_
_to day running of thecommunity group. The trustees_
_seek the views of members._
_There is a child protection policy in place. Criminal_
_Records Bureau checks are carried out prior to_
_commencement of volunteering or trusteeship and_
_checks are carried out again in line with statutory_
_requirements._
_SCIP is partnered with The Sudanese Community_
_School in Portsmouth with whom we jointly_
_undertake some activities which aimed to help_
_children and youths such as Homework Club and skills_
_sessions._
_All trustees give their time voluntarily and received_
_no remuneration or other benefits._||
|---|---|---|
## **Objectives and activities**
To promote the advancement of citizenship and **Summary of the objects of the** community development for the public benefit by **charity set out in its** working with people in and around Portsmouth who are **governing document** socially excluded on the grounds of their ethnic origin, religion, belief or creed, in particular members of the Sudanese community, to relieve the needs of such people and assist them to integrate into society. _In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings._ **Summary of the main** _The main activities are as follows:_
**Summary of the main activities undertaken for the public benefit in relation to these objects**
_Post Covid-19 community engagement activities_ _a programme of youth orientated events and sport activities._ _Partnership and collaboration with other community groups and local authority to bring communities together. These activities benefit members their selfconfidence and social skills, raise their health aware skills and address issues of isolations, social inclusion and integration in society._
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about: Policy on grantmaking Policy programme related investment Contribution made by Volunteers
_We are grateful for the many hours volunteers, including member volunteers, have spent delivering our activities. Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much._
Achievements and performance
**Summary of the main achievements of the charity** _Post pandemic programme:_ **during the year.** _We worked with local and health authorities to raise health awareness, in particular the importance of vaccination and organised vaccination day in association with NHS and local authorities. We encouraged our members through online forums and virtual meetings to participate in vaccination programs. About 16 members of our community responded and received second dose. We also provided hot meal for staff at vaccination centre. Sport activities: our youth oriented group continues to have regular football sessions and participated in community football tournament that include teams from several ethnics minority teams and Hampshire Constabulary team. It was a great opportunity to bring communities together. Skills sessions: The skills sessions were r e g u l a rly attended by over a dozen newly arrived members who needed help and support in filling applications forms and accessing services. Virtual meeting and consultation were also organised to address issues of isolation and understanding the life in the UK We worked with our partner, The Sudanese Community School and helped them to secure community centre as a venue to provide extra support for children and young people with their school work in effort to bridge the gap caused by pandemic in the previous years. Social gathering: we continued to organise weekly group Iftar throughout the holy month of Ramadan. About 21 families regularly attended group Iftar each Saturday at St Luke Church during Ramadan. We also celebrated the Eid (end of Ramadan) by organising a BBQ at Southsea Common. These activities are important for social inclusion._
**Financial review**
**Brief statement of the charity’s policy on reserves**
_Cash at bank at the end of financial year was ££1882.24 in unrestricted_
_to meet any_
**Details of any funds materially in deficit**
## **Further financial review details: (Optional information)**
_Our main source of funds this year has been members subscriptions and donations._
You **may choose** to include additional information, where relevant about:
_We use general funds to meet the cost for children_ The charity’s principal sources of funds (including _and youths activities programs, skills sessions for_ any fundraising). _newly arrived refugees and social inclusion activities_
How expenditure has supported the key objectives of the charity. Investment policy and objectives including any ethical investment policy adopted.
## **Other optional information**
## _Future Plans_
_The coming year will see a continued emphasis on youths, children new commers projects. We also aim to devise special programs for women by means of training and skills sessions._
## **Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s)** _B Mohamed_
> **Full name(s)** Bakhit Ismail Mohamed
> **Position (eg secretary, chair,** _Trustee_ **etc) Date**
**Independent examiner's report on the accounts**
||**Independent examiner's report on the**
**accounts**|
|---|---|
|**Report to the trustees/**|Charity Name|
|**members of**|_Sudanese Community in and Around Portsmouth_|
|||
|**On accounts for the year**|_31stMarch 2022_|
|**ended**||
|||
|**Atthached**||
||_Budget report attached_|
||I report to the trustees on my examination of the accounts for the year|
||ended 31 March 2022.|
|**Responsibilities**
**and basis of**|As the charity trustees of the Trust, you are responsible for the preparation of
the accounts in accordance with the Charities Act 2011 (“the Act”).|
|**report**|I report in respect of my examination of the Trust’s accounts carried out under|
||s145 of the Act and in carrying out my examination, I have followed the|
||applicable Directions given by the Charity Commission under s145(5)(b) of|
||the Act.|
|**Independent**
**examiner's**
**statement**|I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination which gives me
cause to**believe**that in, any material respect:|
||
accounting records were not kept in accordance with section 130 of|
||the Act; or|
||the accounts do not accord with the accounting records.|
||I have no concerns and have come across no other matters in connection|
||with the examination to which attention should be drawn in order to enable|
||a proper understanding of the accounts to be reached_._|
> **Signed** _B I Mohamed_
**Name:** Bashir Mohamed
**Date:** 12 December 2022
Bsc Accounting **Relevant professional qualification(s) or body (if any): Addres**
## **Sudanese Community in and around Portsmouth**
## **Date: 29 December 2022**
## **Budget Report**
## **March 2021 – March 2022**
## **Revenue and expenditure statement**
|**A**|**Revenue**|||
|---|---|---|---|
|1|Members subscriptions||£3110.00|
|2|Donations||£4895.00|
|3|Funding||£1500.00|
|**Total**|||**£9505.00**|
|**B**|**Expense**|||
|1|BBQfor Eid celebration||£2150.83|
|2|Transport and Humanitarian aids in solidarywith Sudan revolution||£1605.00|
|3|Sportingactivities||£1077.03|
|4|Stationaryand office supplies||£240.95|
|5|Covid relief and meal for NHS staff at vaccination centres||£2274.13|
|6|Web hosting||£79.90|
|7|Venue hiring||£100.00|
|8|Postage cost||£40.92|
|9|Refreshment for AGM||£54.00|
|**Total**|||**£7622.76**|
|**Balance at the end of financialyear(A – B)**|||**£1882.24**|
## **Account details:**
## TREASURERS ACCOUNT
SUDANESE COMMUNITY IN PORTSMOUTH LLOYDS BANK Sort Code: 30-98-97 Account Number: 86442460