Registered Charity Number: 1190680 Company Number: CE022740
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2023 for
Canolfan Deulu Y Bala
Canolfan Deulu Y Bala
Contents of the Financial Statements For the Year Ended 31 March 2023
| Page | |
|---|---|
| Trustees Annual Report/Adroddiad Blynyddol | 1 – 5 |
| Independent Examiners Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 – 12 |
| Detailed Statement of Financial Activities | 13 – 14 |
Canolfan Deulu Y Bala
Report of the Trustees For the Year Ended 31 March 2023
OBJECTIVES AND ACTIVITIES
Objectives and Aims
The Charity’s objective is to advance the education of pre-school children in Bala through the medium of the Welsh language. This is done by providing and presenting a safe and satisfying play and activated, by arranging other charitable activities in order to help parents support their children, and by promoting the aims of Mudiad Ysgolion Meithrin and presenting them to parents/guardians; encouraging them to send their children on to Welsh medium education.
Benefit to the Public
In panning our work for the year, the trustee and executive committee have considered the charity commission guidance on public benefit. In particular, we try to help and support parents and guardians from the local community.
Significant Activities
Canolfan Deuly Y Bala is a nursery school providing education for children aged from two and a half to four years.
ACHIEVEMENT AND PERFORMANCE
Charitable Activities
During the year, certain assets and the charitable activities under taken by Cylch Meithrin y Bala were transferred to the charitable incorporated organisation Canolfan Deulu Y Bala.
We would like to take this opportunity to thank everyone involved with Cylch Meithrin Y Bala for making it the success it was.
Canolfan Deulu y Bala will continue the outstanding work started by Cylch Meithrin Y Bala.
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Canolfan Deulu Y Bala
Report of the Trustees For the Year Ended 31 March 2023
FINANCIAL REVIEW Reserves Policy
It is the view of the Trustee and the voluntary Committee that sufficient reserves should be maintained to enable our charitable activities to continue for at least twelve months. This would in our view provide sufficient time for all those that rely on our services to find replacement support services should a worst case scenario occur and Canolfan Deulu Y Bala is continuing in its aim to reach this goal.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing Document
The Charity is controlled by its governing document, its constitution dated 31 July 2020 and constitutes a charitable incorporated organisation.
Recruitment and Appointment of New Trustees
Membership of the Charity shall be open to:
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a) Parents or guardians of every child who attends the Canolfan Deulu Y Bala;
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b) Parents or guardians who have been elected members of officers of the Committee although their children have left the Canolfan Deulu y Bala;
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c) Any other person or body elected at a General Meeting.
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d) The maximum number of trustees is Eleven.
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e) Every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.
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Canolfan Deulu Y Bala Report of the Trustees For the Year Ended 31 March 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT Organisational Structure
The Charity shall be steered by a Committee, which will bear the responsibility to ensure that it functions in accordance with its aims. The Committee should meet periodically.
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a) Any charity trustee may call a meeting of the charity trustees.
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b) The minimum period of notice required to hold a general meeting of the trustees is fourteen days.
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c) The charity trustees must keep minutes of all appointments of offices of the charity trustees, proceedings at general meetings, other meetings of the trustees and all decisions, including appropriate reasons, made at meetings by the trustees.
In order for any meeting to be quorate, there will need to be two trustees or 35% of the trustees present.
The committee shall have the right to co-opt and to appoint any sub-committee and to specify the nature and extent of its work. All acts and proceedings of such sub-committee shall be fully and promptly reported to the Committee.
The management and administration of the Charity shall be vested in the Committee. All necessary rights to ensure that the day to day activities of the Charity are carried out effectively are vested in the Chairperson. The Chairperson shall report on the use of these powers to the next meeting of the Committee.
On the occasion of the resignation or death of an elected trustee, the committee shall have the right to appoint another trustee to fill the gap.
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Canolfan Deulu Y Bala
Report of the Trustees For the Year Ended 31 March 2023
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity Number 1190680
Company Number CE022740
Principal Address
Ysgol Beuno Sant y Bala Heol y Castell Bala Gwynedd LL23 7UU
Trustees
Bethan Emyr Jones (Chair) Kate Marie Benny Stacy Galdo Dilwyn Morgan Lidsey Ellis edwards
Independent Examiner
Dylan Evans BA FCA Hill and Roberts Limited Chartered Accountants 50 High Street Mold Flintshire CH7 1BH
Bankers
HSBC Bank PLC 56 High Street Bala Gwynedd LL23 7ND
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Canolfan Deulu Y Bala Report of the Trustees For the Year Ended 31 March 2023
STATEMENT OF TRUSTEES RESPONSIBILITIES
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to:
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Select suitable accounting policies and then apply them consistently;
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Observe the methods and principles in the Charity SORP;
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Make judgements and estimates that are reasonable and prudent;
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on ………………………..and signed on its behalf by:
………………………………………… Trustee
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Independent Examiners Report to the Trustees of Canolfan Deulu Y Bala
I report on the accounts for the year ended 31 March 2023 set out on pages seven to fourteen.
Respective Responsibilities of Trustees and Examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Charities Act)) and that an independent examination is required.
It is my responsibility to:
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Examine the accounts under Section 145 of the 2011 Act;
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To follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145 (5)(b) of the 2011 Act); and
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To state whether particular matters have come to my attention.
Basis of the Independent Examiners Report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statements below.
Independent Examiners Statement
In connection with my examination, no matter has come to my attention:
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1) which gives me reasonable cause to believe that, in any material respect, the requirements
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To keep accounting records in accordance with Section 130 of the 2011 Act; and
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To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
………………………………………..
D V Evans BA FCA Hill and Roberts Limited
………………………… Date
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Canolfan Deulu Y Bala
Statement of Financial Activities for the Year Ended 31 March 2023
| 31/03/23 | |||
|---|---|---|---|
| Unrestricted | Restricted | Total | |
| Fund | Fund | Funds | |
| Notes | £ | £ | £ |
| INCOMING RESOURCES | |||
| Activities to Promote the Charity’s | |||
| Objectives | |||
| Grants | 41,005 | - | 41,005 |
| Activities to Generate Income | |||
| Children’s Fees & Fundraising | 70,334 | - | 70,334 |
| Interest Received | - | - | - |
| -------- | -------- | -------- | |
| Total Income | 111,339 | - | 111,339 |
| RESOURCES EXPENDED | |||
| Charitable Activities | 104,059 | - | 104,059 |
| Support Costs | 3,780 | - | 3,780 |
| -------- | -------- | -------- | |
| Total Expenditure | 107,839 | - | 107,839 |
| -------- | -------- | -------- | |
| NET MOVEMENT IN FUNDS | 3,500 | - | 3,500 |
| RECONCILIATION OF FUNDS | |||
| TotalFunds Brought Forward | - | - | |
| Transferred In | 28,722 | - | 28,722 |
| ---------- | --------- | -------- | |
| TotalFunds Carried forward | 32,222 | - | 32,222 |
| ====== | ===== | ===== |
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Canolfan Deulu Y Bala
Balance Sheet as at 31 March 2023
| 2023 | |||
|---|---|---|---|
| Notes | £ | £ | |
| FIXED ASSETS | |||
| Tangible Assets | 4 | 5,194 | |
| -------- | |||
| CURRENT ASSETS | |||
| Stocks | 5 | - | |
| Debtors | 6 | 1,025 | |
| Cash in Hand and at Bank | 27,621 | ||
| -------- | |||
| 28,646 | |||
| CREDITORS | |||
| Amounts falling due | |||
| within one year | 7 | (1,618) | |
| -------- | |||
| NET CURRENT ASSETS | 27,028 | ||
| -------- | |||
| NET ASSETS | 32,222 | ||
| ===== | |||
| FUNDS | £ | ||
| Unrestricted Funds | 8 | 32,222 | |
| Restricted Funds | 8 | - | |
| -------- | |||
| TOTAL FUNDS | 32,222 | ||
| ===== |
The financial statements were approved by the Board of Trustees on ………………………… and were signed on its behalf by;
………………………………………. Trustee
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Canolfan Deulu Y Bala
Notes to the Financial Statements for the Year Ended 31 March 2023
1. ACCOUNTING POLICIES
Basis of the preparing the financial statements
The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practices: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United kingdom and Republic of Ireland (FRS102) the Charities Act 2011.
The trust constitutes a public benefit entity as defined by FRS102.
The financial statements are prepared in sterling, which is the functional currency of the entity.
In line with the guidance issued by the Charity Commission the charity has adopted the accruals method of accounting for its incoming and outgoing resources.
Funds structure
The charity has a single unrestricted income fund, which the trustees are free to use for any purpose in furtherance of the charitable objectives.
Income
All income is recognised in the Statement of Financial Activities once the entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible Fixed Assets
Depreciation is proved at the following annual rates in order to write off each asset over its estimated useful life.
Computer Equipment - 20% on reducing balance
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Canolfan Deulu Y Bala
Notes to the Financial Statements for the Year Ended 31 March 2023
Tangible Fixed Assets (continued)
Capital assets with a cost in excess of £100 and an expected useful life of more than one year are capitalised onto the balance sheet.
Fixed assets are, as alluded to above, stated at their cost prices, less accumulated depreciation and less amounts recognised in respect of impairment.
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items
Taxation
The charity is exempt from tax on its charitable activities and is not registered for value added tax.
2. TRUSTEES REMUNERATION AND BENEFITS
Trustees Remuneration
There were no trustees’ remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees Expenses
There were no trustees expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
3. STAFF COSTS
The average monthly number of employees during the year was as follows:
| 31/03/23 | |
|---|---|
| £ | |
| Paid Employees | 18 |
| ===== |
No employees received emoluments in excess of £60,000.
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Canolfan Deulu Y Bala
Notes to the Financial Statements for the Year Ended 31 March 2023
4. TANGIBLE FIXED ASSETS
| Equipment | Total | |
|---|---|---|
| £ | £ | |
| COST | ||
| At 1 April 2022 | - | - |
| Additions | 6,492 | 6,492 |
| -------- | -------- | |
| At 31 March 2023 | 6,492 | 6,492 |
| ===== | ===== | |
| DEPRECIATION | ||
| At 1 April 2022 | - | - |
| Charge for Year | 1,298 | 1,298 |
| -------- | -------- | |
| At 31 March 2023 | 1,298 | 1,298 |
| ===== | ===== | |
| NET BOOK VALUE | -------- | -------- |
| At 31 March 2023 | 5,194 | 5,194 |
| ===== | ===== | |
| At 31 March 2022 | - | - |
| ===== | ===== | |
| 5. STOCKS |
||
| 31/03/23 | ||
| £ | ||
| Stocks | - | |
| ===== | ||
| 6. DEBTORS |
||
| 31/03/23 | ||
| £ | ||
| Prepayments | 1,025 | |
| ===== |
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Canolfan Deulu Y Bala
Notes to the Financial Statements for the Year Ended 31 March 2023
7. CREDITORS
| CREDITORS | |
|---|---|
| 31/03/23 | |
| £ | |
| Trade Creditors | 838 |
| Taxation and Social Security | - |
| Other Creditors | 780 |
| -------- | |
| 1,618 | |
| ===== |
8. MOVEMENT IN FUNDS
| At 31 | Incoming | Outgoing | At 31 | |
|---|---|---|---|---|
| March | Resources | Resources | March | |
| 2022 | 2023 | |||
| £ | £ | £ | £ | |
| Restricted funds | - | - | - | - |
| Unrestricted funds | - | 140,061 | 107,839 | 32,222 |
| -------- | -------- | -------- | -------- | |
| TOTAL FUNDS | - | 140,061 | 107,839 | 32,222 |
| ===== | ===== | ===== | ===== |
9. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| 9. ANALYSIS OF NET ASSETS BETWEEN |
FUNDS |
|---|---|
General |
|
| Fund | |
| £ | |
| Tangible fixed assets | 5,194 |
| Net current assets | 27,028 |
| -------- | |
| £32,222 | |
| ===== |
10. RELATED PARTY DISCLOSURES
During the year, certain assets of Cylch Meithrin Y Bala (charity number 1056327) were transferred to the charitable incorporated organisation, Canolfan Deulu Y Bala (charity number 1190680, company number CE022740). After the year end, the remaining assets were also transferred to Canolfan Deulu Y Bala.
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Canolfan Deulu Y Bala
Detailed Statement of Financial Activities for the Year Ended 31 March 2023
| 31/03/23 | |
|---|---|
| £ | |
| INCOME | |
| Grant Income | |
| Gwynedd Council Subsidy | 36,455 |
| Flintshire Council Subsidy | 1,500 |
| Welsh Government Subsidy | 3,050 |
| -------- | |
| 41,005 | |
| Activities to Generate Income | |
| Children’s Fees | 70,334 |
| Donations | - |
| Trip Receipts | - |
| Photo Commission | - |
| Sundry Income | - |
| Fundraising Events | - |
| -------- | |
| 70,334 | |
| Interest Received | - |
| -------- | |
| Total Incoming Resources | 111,339 |
| ===== |
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Canolfan Deulu Y Bala
Detailed Statement of Financial Activities for the Year Ended 31 March 2023
| 31/03/23 | |
|---|---|
| £ | |
| EXPENDITURE | |
| Charitable Activities | |
| Wages | 82,309 |
| Membership | - |
| Rates and water rates | 276 |
| Telephone | 304 |
| Printing, postage and stationary | 76 |
| Sundries | 3,602 |
| Premises rent | 5,099 |
| Insurance | - |
| Food costs | 3,990 |
| Training costs | 24 |
| Trips and other events costs | 325 |
| Resources, toys and other educational materials | 4,263 |
| Cleaning costs | 1,803 |
| Repairs and renewals | 285 |
| Bank charges | 28 |
| Computer costs | 377 |
| Depreciation | 1,298 |
| -------- | |
| 104,059 | |
| Support Costs | |
| Independent examiner’s fee | 780 |
| Professional fees | 3,000 |
| --------- | |
| Total Resources Expended | 107,839 |
| ===== | |
| ---------- | |
| Net Income / (Expenditure) | £3,500 |
| ====== |
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