LLWYDCOED BAND Charity Registration No. 1190667 TRUSTEES ANNUAL REPORT & ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023
The Royal Cwmaman Hall Fforchaman Road Cwmaman Aberdare CF44 6NS
Trustee’s Annual Report for the period 1 January 2023 to 31 December 2023.
Charity Registration number: 1190667
Type of organisation: Charitable incorporated organisation
Type of governing document: Constitution
Election of trustees: Trustees are elected by members at an annual general meeting. The charity must have at least 3 and not more than 7 trustees. One third of charity trustees shall retire at each AGM on a rotational basis.
Introduction to the Llwydcoed band
Llwydcoed band are a brass band based in a small village just north of Aberdare, South Wales. The band was formed in 1912 by members of the local football team. Over the intervening years the band have had many ups and downs but are now enjoying their most successful contesting period in their history. The Llwydcoed band is now the only remaining brass band in the Cynon Valley. It represents the local area on the national contesting stage, making music at the very highest level.
Aims
Llwydcoed band aims are to promote, improve, develop and maintain public education and appreciation of the art of brass band music in all its aspects by playing of public brass band contests and concerts, tuition in the playing of brass instruments and by other ways that the band determines from time to time.
Review of the year
2023 begin with a series of strong contest showings for the band under the baton of Joshua Ruck. The band achieved 2[nd] place at the Welsh Open Brass Band Entertainment Championships in February, 3[rd] place at the Welsh Regional Championships in March (allowing the band to qualify to perform at the National Brass Band Championships in October 2023), and 1[st] place at the Grand Shield at the British Open Spring Festival in May. At the National Brass Band Championships in October, the band represented the Cynon Valley on the national stage and achieved 7[th] place, the highest placing the band has achieved at this competition.
During the remainder of the year, the band also supported local community events such as Remembrance Sunday and Christmas Carol services.
With regard to the Charity Commission guidance, the trustees are satisfied that the public benefit requirement was consistently met in 2023.
The Annual Report of the Treasurer. Data compiled and prepared with commentary provided by Amy Hext.
The report covers the financial period ending 31st December 2023. Over the course of the year, the organisation ran a deficit of £246.19 leaving us with a closing balance of £2885.86. The improvement in the deficit can be attributed to the work the organisation to encourage subscription fees from members this financial year. Base funds available to the organisation remain tight, but the trustees are pleased to see the deficit being significantly reduced this year. The band’s proactive approach to fundraising, through concerts, performances and sponsorship have significantly improved the deficit.
The organisation has identified that an increase in fundraising from trusts and foundations can provide a further income stream to help reduce the deficit and match funding/support inkind opportunities could allow the band to make better use of the money coming in from additional work the charity undertakes.
Elizabeth Connell
Trustee and chairperson Llwydcoed band
Independent Examiner's Report to the Trustees of Llwydcoed Band (Charity Registration No. 1190667)
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2023 which are set out on page 4.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: T Jones
- 7 Larksfield Road, Kingscourt, Stroud, Glos. GL5 3PL
Date 31 October 2024
Page 3
LLWYDCOED BAND ( Charity Registered No. 1190667) RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023
Page 4
| RECEIPTS | 2023 2022 |
2023 2022 |
|---|---|---|
| Grants, donations and membership Contest Prizes Concerts and Performances Other income |
£ £ 17,839.77 16,171.88 1,475.00 - 1,200.00 19.66 14,447.69 3,400.00 |
|
| TOTAL: | 34,962.46 19,591.54 |
|
| PAYMENTS | ||
| Conductor fees Contest entry and related costs Concert & Performance costs Insurance and Building related costs Rent Hotel, transport and travel costs Administration & Marketing costs Others Instrument and music purchase Uniforms |
7,365.00 4,965.00 1,019.85 1,590.59 80.00 364.99 1,093.89 612.71 3,758.60 3,268.00 18,046.80 1,200.00 190.00 50.00 1,759.78 6,087.50 686.54 2,540.24 1,208.19 - |
|
| TOTAL: | 35,208.65 | 20,679.03 |
| Surplus/defecit foryear | (246.19) | (1,087.49) |
| Openingbalance b/fwd | 3,132.05 | 4,219.54 |
| Net Surplus/ (Deficit)in Year | (246.19) | (1,087.49) |
| Bank balance carried f/wd | 2,885.86 | 3,132.05 |
STATEMENT OF ASSETS AND LIABILITIES
| 2023 2022 |
2023 2022 |
2023 2022 |
|---|---|---|
| Bank and cash balances | £ | £ |
| Natwest Current Account | 2,885.86 | 3,132.05 |
| Total bank and cash balances | 2,885.86 | 3,132.05 |
The Band also holds tangible assets retained for the charity’s own use, with estimated current replacement values as follows:
| £ | £ |
|---|---|
| Instruments | 8,190.00 |
| Music Library | 7,200.00 |
| Mutes and stands | 1,800.00 |
| Fixtures and fittings | 180.00 |
| Total | 17,370.00 |
Approved: Elizabeth Connell (Trustee and Chairperson) Date: 31/10/2024