## **KASHMIR SHELTER** **Charitable Incorporated Organisation Charity Registration (CIO) Number: 1190639** **TRUSTEES' ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025** **Registered address:** 1 Osterley Grove, Nuthall, Nottingham, NG16 1QN Kashmir Shelter | Trustees' Annual Report and Accounts 2024/25 | Page 1 ## **Contents** ||| |---|---| |**Section**|**Page**| ||| |Reference and Administrative Details|2| |Trustees' Annual Report|2| |Receipts and Payments Account|4| |Reserves|5| |Structure, Governance and Management|6| |Risk Management|6| |Plans for the Future|6| |Notes to the Accounts|8| ## **Reference and Administrative Details** ||| |---|---| |**Item**|**Details**| ||| |Registered charity name|Kashmir Shelter| |Charity registration number|1190639| |Legal form|Charitable Incorporated Organisation registered with the Charity
Commission for England and Wales| |Registered address|1 Osterley Grove
Nuthall
Nottingham
NG16 1QN| ## **Trustees** The trustees who served during the year ended 31 March 2025 and up to the date of approval of this report were: - Mr Mohammad Ayub Khan - Mr Ishfaq Hussain - Miss Nusrat Parveen Khan - Mr Habib Ali – resigned 10/12/2024 - Mr Jamil Akhter -resigned 10/12/2024 - Mr Javed Iqbal – resigned 10/12/2024 - Mr Mukhtar Hussain – resigned 10/12/2024 ## **Trustees Annual Report for the Year Ended 31[st] March 2025** ## **The trustees present their annual report and accounts for Kashmir Shelter for the year ended 31 March 2025.** Kashmir Shelter is a Charitable Incorporated Organisation registered with the Charity Commission for England and Wales. It is governed by its constitution and managed by its trustees. Kashmir Shelter | Trustees' Annual Report and Accounts 2024/25 | Page 2 The accounts have been prepared on a receipts and payments basis. The charity's gross income for the year was £7,945.06, which was below the threshold at which independent examination is ordinarily required. The trustees have therefore not commissioned an independent examination of the accounts for this financial year, subject to there being no requirement for external scrutiny in the charity's constitution, any funding agreement or any direction from the Charity Commission. ## **Objectives and Activities** ## **Charitable purposes** Kashmir Shelter was established to provide relief and assistance for the public benefit to people in Jammu and Kashmir who are affected by war, natural disasters, catastrophes, poverty or other circumstances of hardship. The charity seeks to achieve its purposes by identifying need, arranging or supporting the provision of aid and working, where appropriate, with local contacts or other organisations to ensure assistance reaches individuals and communities in need. ## **Activities during the year** During the year ended 31 March 2025, Kashmir Shelter continued to pursue its charitable purposes by applying its resources towards project activities intended to relieve hardship and support beneficiaries in Jammu and Kashmir. The charity incurred project costs of £7,935.00 during the year. This represented the substantial majority of the charity's expenditure and reflects the trustees' intention to direct resources towards activities that meet beneficiary needs. ## **Public Benefit** The trustees have had regard to the Charity Commission's guidance on public benefit when reviewing the charity's purposes, planning its activities and deciding how its resources should be used. Kashmir Shelter provides public benefit by relieving hardship among individuals and communities in Jammu and Kashmir who are affected by crisis, poverty, disasters or other difficult circumstances. Its activities are intended to support people in genuine need through the provision or funding of practical relief and assistance. During the year, the charity applied the majority of its expenditure towards project costs connected with its charitable activities. These activities were undertaken to reduce hardship, relieve suffering and support the essential needs of beneficiaries. The trustees seek to ensure that support is provided on the basis of need and that the charity's funds are used only in furtherance of its charitable purposes. ## **Achievements and Performance** During the year ended 31 March 2025, Kashmir Shelter continued its work to support people in need in Jammu and Kashmir. The charity spent £7,935.00 on project costs during the year. This represented approximately 90% of total expenditure and demonstrates the charity's focus on directing its available resources towards project delivery and beneficiary support. The trustees are committed to continuing to use donations and grants responsibly and effectively in order to provide relief to people experiencing hardship. Kashmir Shelter | Trustees' Annual Report and Accounts 2024/25 | Page 3 **Financial Review** ## **Income** Total income received during the year was £7,945.06, made up as follows: ||| |---|---| |**Income source**|**Amount (£)**| ||| |Individual donations|£5,945.06| |Grants - Restricted|£2,000.00| |Earned income|£0.00| |Total income|£7,945.06| The charity's principal source of income was individual donations, together with grant funding received in support of its charitable work. ## **Expenditure** Total expenditure during the year was £8,788.00, made up as follows: ||| |---|---| |**Expenditure category**|**Amount (£)**| ||| |Salaries|£0.00| |Project costs|£7,935.00| |Overheads|£853.00| |Grants paid|£0.00| |Total expenditure|£8,788.00| Project costs accounted for the substantial majority of expenditure during the year. Overhead expenditure was kept at a modest level in order to maximise the resources available for charitable activities. ## **Financial result for the year** The charity recorded a deficit of £842.94 for the year, as expenditure exceeded income. ||| |---|---| |**Movement in funds**|**Amount (£)**| ||| |Total income received|£7,945.06| |Total expenditure paid|£8,788.00| |Deficit for the year|£(842.94)| Funds brought forward at 1 April 2024 were £7,697.62. The confirmed bank balance at 31 March 2025 was £6,854.68. ## **Prior Year Adjustment** Income carried forward from 2023-24 was partially recorded as restricted when it should have all been unrestricted and is therefore a prior year adjustment. The opening balance has been adjusted by £349.62 to reflect the actual bank balance at 31 March 2024, which had been understated in the previously prepared accounts Kashmir Shelter | Trustees' Annual Report and Accounts 2024/25 | Page 4 ||| |---|---| |**Funds reconciliation**|**Amount (£)**| ||| |Funds brought forward at 1 April 2024|£7,697.62| |Deficit for the year|£(842.94)| |Calculated funds carried forward at 31 March 2025|£6,854.68| ## **Decision to not commission independently examined accounts.** In the previous financial year, Akhter's Limited was engaged in connection with the production and independent examination of the charity's accounts. For the year ended 31 March 2025, the trustees decided not to recommission Akhter's Limited to prepare or independently examine the charity's accounts. The charity's gross income for the year was £7,945.06, which was below the income threshold at which independent examination is ordinarily required. The trustees considered that incurring external accountancy costs for this reporting period would not represent a proportionate use of the charity's limited resources. The decision enables a greater proportion of the charity's funds to remain available for activities that directly support beneficiaries and further its charitable purposes. The trustees remain responsible for maintaining adequate accounting records, preparing and approving the annual report and accounts, safeguarding the charity's assets and submitting the required documents to the Charity Commission. ## **Reserves Policy** The trustees recognise the importance of maintaining sufficient unrestricted free reserves to support the charity's ongoing work and enable it to respond responsibly to unforeseen circumstances. The charity's policy is to seek to maintain unrestricted free reserves equivalent to approximately three months of normal recurring expenditure, while recognising that its primary purpose is to apply resources for the relief of people in need. Total expenditure during the year was £8,788.00. Three months of expenditure based on this annual expenditure would be £2,197.00. The confirmed bank balance at 31 March 2025 was £6,854.68. This is above the charity's three-month reserves target of approximately £2,197.00 The trustees will continue to review reserves in light of planned charitable activities, expected income and expenditure, any restricted funds held, emergency or urgent beneficiary needs and financial risks or commitments affecting the charity. ## **Structure, Governance and Management** ## **Legal Status and Governing Document** Kashmir Shelter is a Charitable Incorporated Organisation registered with the Charity Commission for England and Wales. The charity is governed by its constitution. As a CIO, Kashmir Shelter has its own legal identity and is managed by its trustees. The trustees are responsible for the governance and administration of the charity and for ensuring that its activities are carried out in accordance with its constitution and charitable purposes. ## **Recruitment and appointment of trustees** Trustees are appointed in accordance with the charity's constitution. When considering new appointments, the trustees seek individuals who have appropriate skills, experience and commitment to the charity's objectives. New trustees are made aware of their legal duties and responsibilities and are provided with relevant information about the charity's work and governance. Kashmir Shelter | Trustees' Annual Report and Accounts 2024/25 | Page 5 ## **Risk management** The trustees keep the main risks facing the charity under review and take reasonable steps to manage those risks. Key areas considered by the trustees include: - ensuring that funds are properly recorded and used only for charitable purposes; - ensuring that assistance reaches intended beneficiaries fairly and equitably; - maintaining appropriate financial controls and records; - monitoring the charity's income, expenditure and reserves; - ensuring that activities remain within the charity's purposes; and - ensuring compliance with Charity Commission reporting requirements ## **Plans for the Future** Kashmir Shelter intends to continue supporting individuals and communities in Jammu and Kashmir who are affected by poverty, emergencies, disasters or other circumstances of hardship. The trustees will continue to consider identified need, the resources available to the charity and the most effective ways of using donations and grants to achieve public benefit. The trustees are keen to develop work to support communities in the UK and will therefore be working on amending the constitution and submitting a resolution to this effect to the Charity Commission, enabling the charity to further develop its work domestically in the UK. ## **Trustees Responsibilities** The trustees are responsible for preparing the trustees' annual report and accounts in accordance with applicable charity law. The trustees are responsible for keeping accounting records which are sufficient to show and explain the charity's transactions and to disclose its financial position with reasonable accuracy. The trustees are also responsible for safeguarding the assets of the charity and for taking reasonable steps to prevent and detect fraud and other irregularities. As a Charitable Incorporated Organisation, Kashmir Shelter is required to submit its annual return, trustees' annual report and accounts to the Charity Commission. Kashmir Shelter | Trustees' Annual Report and Accounts 2024/25 | Page 6 Receipts and Payments Account - For the Year Ended 31 March 2025 ||||| |---|---|---|---| |**Receipts**|**Unrestricted**
**Funds (£)**|**Restricted Funds**
**(£)**|**Total Funds (£)**| ||||| |Individual donations|£5,945.06|£0.00|£5,945.06| |Grants|£0.00|£2000.00|£2,000.00| |Earned income|£0.00|£0.00|£0.00| |Total receipts|£5,945.06|£2000.00|£7,945.06| ||||| |---|---|---|---| |**Payments**|**Unrestricted**
**Funds (£)**|**Restricted Funds**
**(£)**|**Total Funds (£)**| ||||| |Salaries|£0.00|£0.00|£0.00| |Project costs|£6,935.00|£1000.00|£7,935.00| |Overheads|£853.00|£0.00|£853.00| |Grants paid|£0.00|£0.00|£0.00| |Total payments|£7,788.00|£1,000.00|£8,788.00| ||||| |---|---|---|---| |**Movement in funds**|**Unrestricted Funds (£)**|**Restricted Funds (£)**|**Total Funds (£)**| ||||| |Net receipts / (payments)
for theyear|(£1,842.94)|£1000.00|(£842.94)| |Funds brought forward at 1
April 2024|£7,697.62|£0.00|£7,697.62| |Funds carried forward at 31
March 2025 (confirmed
bank balance)|£5,854.68|£1000.00|£6,854.68| Note: income carried forward from 2023-24 was partially recorded as restricted when it should have all been unrestricted and is therefore a prior year adjustment. ## _Statement of Assets and Liabilities_ ## _As at 31 March 2025_ ## _Cash funds_ ||||| |---|---|---|---| |**Monetary assets**|**Unrestricted**
**Funds (£)**|**Restricted Funds**
**(£)**|**Total Funds (£)**| ||||| |Cash at bank and in hand|£5,854.68|£1,000.00|£6,854.68| ## _Other Assets_ ||| |---|---| |**Other assets**|**Details**| ||| |Assets held for the charity's own use|The charity holds £0.00 of assets| |Investment assets|The charity does not hold any investment assets| Kashmir Shelter | Trustees' Annual Report and Accounts 2024/25 | Page 7 Liabilities ||| |---|---| |**Liabilities**|**Amount (£)**| ||| |Amounts owed by the charity at 31 March 2025|£0.00| The charity had no liabilities at 31[st] March 2025/ ## **Notes to the Accounts** ## **For the Year Ended 31[st] March 2025** ## _**1. Basis of preparation**_ Kashmir Shelter is a Charitable Incorporated Organisation registered with the Charity Commission for England and Wales under charity number 1190639. The accounts have been prepared on a receipts and payments basis. They summarise the cash received and paid by the charity during the year ended 31 March 2025 and set out the charity's assets and liabilities at the year end. The charity's gross income for the year was £7,945.06. As this was below £25,000, the trustees have not commissioned an independent examination of the accounts for the year ended 31 March 2025, subject to there being no additional scrutiny requirement in the charity's constitution, any funding agreement or any direction from the Charity Commission. ## _**2. Receipts**_ ||| |---|---| |**Receipts**|**Amount (£)**| ||| |Individual donations|£5,945.06| |Grants|£2,000.00| |Total receipts|£7,945.06| The charity received income from individual donations and grant funding to support its charitable purposes. ## _**3. Payments**_ ||| |---|---| |**Payments**|**Amount (£)**| ||| |Project costs|£7,935.00| |Overheads|£853.00| |Total payments|£8,788.00| Project costs were incurred in connection with the charity's activities to support beneficiaries in Jammu and Kashmir. Overheads were incurred in supporting the operation and administration of the charity. ## _**4. Fund balances**_ The charity brought forward total funds of £7,697.62 at 1 April 2024, which was all unrestricted income. The charity recorded a deficit of £842.94 for the year ended 31 March 2025 based on the receipts and payments currently supplied. This resulted in funds carried forward at 31 March 2025 of £6,854.68. All funds held at the start of the financial year were unrestricted, however a grant received in this financial year was restricted and £1,000 of the restricted grant remained unspent at 31 March 2025 and has been carried forward as restricted funds. Kashmir Shelter | Trustees' Annual Report and Accounts 2024/25 | Page 8 ## _**5. Trustee remuneration, expenses and benefits**_ During the year, £7,935.00 was transferred via Mr Mohammad Ayub Khan solely for onward distribution to beneficiaries and charitable projects in Jammu and Kashmir. No trustee received any remuneration, reimbursement of expenses or personal benefit from these funds. 6. Related Party Transactions There were no related party transactions during the year ended 31 March 2025. 7. Secured Debts The charity had no debts outstanding at 31 March 2025 which were secured by an express charge over any of its assets. ## **Trustees Approval** The trustees declare that they have approved the trustees' annual report and accounts for the year ended 31 March 2025. Signed on behalf of the trustees: Mohammed Ayub Khan - 2[nd] July 2026 Kashmir Shelter | Trustees' Annual Report and Accounts 2024/25 | Page 9