2022-12-31-accounts - 100th Bomb Group Memorial Museum

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Mont Year From 01 10 2021 To 31 12 2022

Section A Reference and administration details

Charity name 100[th] Bomb Group Memorial Museum

Other names charity is known by Registered charity number (if any) 1190624

Charity's principal address Common Road, Dickleburgh, Diss, Norfolk

Postcode IP214PH

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Debra Hubbard	Chairperson		FoundingTrustees
Ronald Batley	Curator		Ditto
Richard Gibson			Ditto
Adrian Poole	Treasurer	20 November 2021	FoundingTrustees
Sophie Gemma		Ditto	Ditto
Richard Tallent		Ditto	Ditto
Peter Holland		Ditto	Ditto

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Regional Museums Development Manager	Mr Jamie Everitt	Shirehall, Market Avenue, Norwich NR13JQ



Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

Charitable Incorporated Organisation (“CIO”) How the charity is constituted

(eg. trust, association, company)

Appointed by Committee of Trustees / Election of Members Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

On 1 October 2021, following its formation in 2020 as a CIO, the charity formally took over the museum business formerly run by its predecessor charity (registration 285169). The CIO is considered by the Trustees to be a legal entity better suited to achieving the charity’s objects given the current and future challenges facing the museum.

The Charity was founded with a committee of three trustees. Once all remaining CIO legal formalities had been completed, the committee appointed four more trustees, taking the total to seven.

The organisational structure comprises the Trustees Committee, a wider management structure including Member Volunteers with allocated areas of responsibility, and a Membership network including other UK members, US members and occasional European members.

For Trustees and Member Volunteers, training is by induction, on-the-job supervision, relevant courses and individual assessment.

The Trustees keep the assessment of risks under review at their quarterly committee meetings. Advice is sought as appropriate from the Insurer, Insurance Broker, the charity’s professional advisers, Norfolk Constabulary and other statutory bodies.

There are no related parties.

Section C Objectives and activities

March 2012

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The objects of the organisation are to advance the education and research of the public by maintaining and developing a museum and memorial for the exhibition and preservation of aircraft, aeronautical Summary of the objects of the objects and information related to those associated with the 100[th] Bomb charity set out in its Group based at Thorpe Abbotts circa 1943-45. governing document The museum continues to be well known and respected in its field, and it currently holds “Accredited Museum” status. The Trustees are proud to report that during the period the Trustees and Volunteers were awarded the Queen’s Award for Voluntary Service, one of the Queen’s final acts as monarch and an award which was presented at the museum by her representative on the day of her passing. The Trustees confirm that in maintaining and developing the museum and memorial, they have had regard to the Charity Commission’s guidance on public benefit: Access to the museum Following the lifting of the restrictions imposed through the Covid-19 pandemic, the museum was able to return to its normal opening days of Saturdays, Sundays and Bank Holidays (from March to October), and Wednesdays between May and September. In addition, where specially requested, the Trustees opened the museum on certain “closed” days to welcome pre-booked organised tour groups and veterans’ family members. All visitors to the museum continue to enjoy free admission. Summary of the main Governance activities undertaken for the Meetings were held during the year on a regular basis to conduct the public benefit in relation to Charity’s normal business and to consider and make decisions on these objects (include within significant issues arising. A wider management structure was agreed this section the statutory and implemented by the Trustees to manage the day-to-day upkeep and declaration that trustees have maintenance of the museum going forward. had regard to the guidance issued by the Charity Volunteers Commission on public The museum has maintained its volunteer numbers by continuing to benefit) attract new volunteers to replace certain elderly volunteers who have chosen to give up their duties. As in previous years, the Trustees are also indebted to members of the ARW, RAF Mildenhall, who readily gave up their time to come and assist the Trustees and volunteers on several open days. Training The Trustees have drafted a Volunteers Handbook to provide guidance to both new and existing volunteers on the processes in place to run and maintain the museum. An Induction Day was arranged for early 2023 specifically to familiarise new volunteers, prior to the 2023 open season, with what was expected of them on open days and other visitor days. Security The Trustees continue to update the security equipment, enabling 24hour remote monitoring of the site. Trustees have regular contact with the local police force, who conduct ‘drive-by” visits to check on site security. Health and Safety Fire safety and electrical safety checks have been carried out to timetable on a rolling basis.

March 2012

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Exhibits

A number of exhibits have been refreshed, updated or acquired. Examples include the purchase from the US of a disassembled B17 engine, and the creation of a new exhibit to show how the base’s medical facilities would have been typically used during the conflict.

Improved visitor experience

Before the start of the 2022 open season, the Trustees acquired an automatic coffee machine capable of dispensing a variety of coffees and other hot drinks. This has become particularly popular with our visitors and is proving a worthwhile investment.

At around the same time, the Trustees also invested in an electronic POS till system, providing a much speedier and more efficient retail experience for our visitors. The system also provides more reliable, real time till monitoring capability, thus strengthening financial control.

Social Media

The Trustees continue to look at ways to improve our social media presence and other ways to communicate with the local community.

Additional details of objectives and activities (Optional information)

The charity does not make grants.

You may choose to include further statements, where relevant, about:

policy on grantmaking;

The Investment Policy of the Trustees is to maximise income and to enhance the value of funds by sound investment. The Trustees have collective responsibility for all investment funds held by the charity. During the period the Trustees decided to transfer one of the investment funds into an easy-access deposit account, to assist with cashflow in the event of any significant expenditure.

The organisation is run entirely by volunteers. The Trustees were pleased to be able to show their appreciation of the volunteers’ contribution by resuming their annual end-of-season Appreciation Event.

policy programme related investment;
contribution made by volunteers.

March 2012

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Museum visitors

Following the lifting of the pandemic restrictions, we were able to open as normal during the 2022 season ie. free admission on a non-ticket basis. Visitor numbers were good albeit not yet returning to pre-pandemic levels. The number of first-time visitors living within a 20-mile radius did however show an increase.

During the year, the Trustees and volunteers were delighted to welcome several families of veterans who served at the base.

Third party events

The museum has not taken part in any events organised by third parties.

Events at the museum

The museum has not hosted any events in the 2022 season, other than the occasional visit for the day of ARW servicemen & servicewomen, and their families/partners.

The Trustees were of course delighted to host the ceremony for the presentation of the Queen’s Award for Voluntary Service, at which several local dignitaries and senior ARW personnel were in attendance.

Membership

Membership continued to hold steady. All members received a copy of the museum’s four-monthly newsletter, highlighting events at the museum and interesting articles about the activities of the 100[th] Bomb Group during its time at Thorpe Abbotts.

Purchase of B17 engine

The Trustees were pleased to finally locate and agree the purchase of a B17 engine. It was in disassembled form and was shipped over by its US vendor, ready for assembly by volunteers as part of a project to provide a real-time “live” exhibit.

March 2012

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Section E Financial review

The charity’s policy, as agreed by the Trustees, is to build up and retain Brief statement of the sufficient reserves to ensure, as far as possible, the future existence of charity’s policy on reserves the museum. Where considered necessary or beneficial to the visitor experience, reserves are drawn on to maintain and improve the fabric and appearance of the museum buildings, displays and exhibits.

Details of any funds materially There are no funds in deficit. in deficit

Further financial review details (Optional information)

The charity’s principal sources of funds are the sale of merchandise and refreshments, donations and membership subscriptions.

You may choose to include additional information, where relevant about:

The major items of expenditure comprise the purchase of merchandise
• the charity’s principal and refreshments, insurance, museum maintenance and electricity, all
sources of funds (including necessary to keep the museum running and in good condition. any fundraising);
how expenditure has The Trustees do not have an ethical policy of investment but as described earlier, take great care in managing the charity’s investment
supported the key objectives funds.
of the charity;
• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

The Trustees have regard for the anticipated increase in interest in the museum’s history, and the consequent rise in visitors, that is expected to follow the imminent release of a major TV wartime drama series focusing on the USAAF bombing campaign over Europe in 1943-45.

They continue to plan for possible ways in which the museum can be expanded to accommodate the likely increase.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) D Hubbard Full name(s) Debra Hubbard Position (eg Secretary, Chair, Chair etc) Date 29 July 2023

March 2012

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Charity Name No (if any) 100th Bomb Group Memorial Museum 1190624 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01.10.2021 31.12.2022

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Fund Raising	28,831	-	-	28,831	-
Donations	34,193	-	-	34,193	-
Membership	2,478	-	-	2,478	-
Interest	3,900	-	-	3,900	-
Grants	2,967	-	-	2,967	-
Tax Refund	-	-	-	-	-
Project Whirlwind	-	-	-	-	-
Transfer from charity 285169	377,641	-	-	377,641	-
**Sub total **	450,010	-	-	450,010	-

A2 Asset and investment sales, (see table).
	-				-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					-

Fund Raising	20,334	-	-	20,334	-
Insurance	4,619	-	-	4,619	-
Maintenance and Repairs	5,752	-	-	5,752	-
Alarm Rental & other Security	3,496	-	-	3,496	-
Water Rates	-	-	-	-	-
Electricity	6,007	-	-	6,007	-
Printing, Post, Telephone, Advertising	5,003	-	-	5,003	-
Equipment	14,511	-	-	14,511	-
Other	10,674		-	10,674	-
**Sub total **	70,395	-	-	70,395	-
A4 Asset and investment purchases, (see table)
	-	-	-	-	-
	-	-	-	-	-
**Sub total **	-	-	-	-	-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end **
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	379,615				-
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	-				-
	379,615				-

Section B Statement of assets and liabilities at the end of the period

Details Cash at Bank and in hand Cash on deposit *Total cash funds* Details Stock for resale Debtors and Prepayments Details Details Details Equipment at written down value Creditors Signature Adrian Poole	Unrestricted funds Restricted funds to nearest £ to nearest £ 129,465 - 250,150 - - - 379,615 - Unrestricted funds Restricted funds to nearest £ to nearest £ 13,149 - - - 2,163 - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - - Fund to which asset belongs Cost (optional) 13,512 - - - - - - - - - - - - - - - - - Fund to which liability relates Amount due (optional) 878 - - - - - - - - - Print Name Adrian Poole - Treasurer	Endowment funds to nearest £
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		Endowment funds to nearest £
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		Current value (optional)
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		Current value (optional)
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		When due (optional)
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		Date of approval
Adrian Poole	Adrian Poole - Treasurer	31-May-23

Independent examiner's report on the accounts Sectlon A Independent Examlner'8 Report Report to the trusteesl membern of 1001h Bomb Group Memonal Museum CIO On accounts for the year ended 31112r2022 Charlty no (if any) 1190624 Set out on pages 1and2 Respectlve The charity's trustees are responsible for the preparation of the accounts. responslbillties of The charity's trustees consider that an audit Is not required for this year trustees and examlner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Chanties Act, to follow the procedures laid down In the general Directions given by the Chanty Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basls of independent My examination was carried out in accordance wth general Directions given examiner's statement by the Chanty Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records It also includes consideration of any unusual items or disclosures In the accounts, and seeking explanations from the trustees conceming any such matters The prOdureS undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair. view and the report is limited to those matters set out In the statement below. Independent In connection wth my examination, no matter has come to my attention examiner's statement (other than that disclosed below.) 1. which gives me reasonable cause to believe that in, any material respect. the requirements: to keep accounting records In accordance with section 130 of the Charities Act, and to prepare accounts which accord with the accounting records and comply wth the accounting requirements of the Chanties Act have not been met, or 2 to which. In my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Signed: Date: 3110512023 Name: ANTHONY JAMES BRICE Relevant professional qualification(s) or body (if any): FCCA IER March 2012

Address: 10, The Thoroughfare Hafleston, Norfolk IP20 9AX Section B Dlsclosure Only complete if the examiner needs to highlight material problems. IER March 2012

Give here brief details of any items that the examiner wishes to disclose. The total gross income shown for the 15 month period ending 31112122 was £450,010 but this includes the transfer of £377,641 from the previous charity bank accounts on the incorporation of the charity to a CIO. The actual gross income received from outside the charity is below the £250,000 annual threshold for accruals accounts hence receipts and payments accounts are presented by the trustees. IER March 2012