ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022
## ST OSWALD'S COMMUNITY
(Charitable Incorporated Organisation)
CHARITY REGISTRATION No: 1190611
Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
1
## ST OSWALD'S COMMUNITY
(Charitable Incorporated Organisation)
CONTENTS Page 3 Legal & Administrative Information Pages 4 to 5 Trustees' Report Page 6 Statement of Financial Activities Page 7 Balance Sheet Pages 8 to 14 Notes to the Financial Statements Page 15 Independent Examiner's Report
2
## ST OSWALD'S COMMUNITY
(Charitable Incorporated Organisation)
## LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER 1190611 DATE OF REGISTRATION 28th July 2020 START OF FINANCIAL YEAR 1st January 2022 END OF FINANCIAL YEAR 31st December 2022 TRUSTEES AT 31ST DECEMBER 2022 Rev Phil Stone Sister Jocelyn Carter Sheila Thompson Rachel Woods Trevor King LEGAL STATUS Charitable Incorporated Organisation
## GOVERNING INSTRUMENT
CIO - Association Registered 28th July 2020
## OBJECTS
The objects of the CIO is to advance the Christian Faith, as expressed in the Apostle's Creed, for the benefit of the public by means of ministry of a community or communities of Christians whose shared lives in the fellowship of the Holy Sprit communicate the love of God revealed in Jesus Christ, and who live out a relevant and authentic expression of the Christian Faith in todays World through their life together in furtherance of the above objects, but not otherwise, the CIO has the power: a) To occupy and use St Oswald's House, Woodlands, Sleights, Yorkshire and other land and premises and to organise activities at St Oswald's House or elsewhere for the purpose within the objects. b) To establish, training and nurture at St Oswald's House or elsewhere an intentional community or communities of Christians from any part of the World. c) To provide and assist in providing programmes, retreats, courses and activities designed to advance the Christian Faith by promoting and developing through the ministry of such Christian communities a deeper awareness and understanding of the Christian Faith and personal spiritual wellbeing.
CORRESPONDENCE ADDRESS St Oswald's Woodlands Sleights Whitby YO21 1RY PRIMARY BANKERS The Co-operative Bank Plc 1 Balloon Street Manchester M60 4EP INDEPENDENT EXAMINERS Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
3
## ST OSWALD'S COMMUNITY
(Charitable Incorporated Organisation)
## TRUSTEES' REPORT FOR THE YEAR ENDED 31ST DECEMBER 2022
Our second full year of ministry has been eventful and also with its usual helping of surprises.
Perhaps one of the most exciting things about this past year has been the increase of the residential community from 3 to 5 people and an additional 6 others joining as extended community. These folks ‘regularly contribute to the life of the Community’, and this can look like many different things as people’s gifts differ. The result was that when we had the Community promise service in September, there were a total of 11 people making promises. It has been tremendous to see the way that Community has grown, and this has made it much easier to handle the day-to-day tasks).
Guests have varied both in where they have come from, but also in their life experience and interests. Whilst we have had different groups there have also been many individuals. People have come for retreats, quiet stays, holidays as well as program events. Increasingly people have returned, so that our guests have been ‘old friends and new’.
In addition to the influx of people there has been a considerable amount of work carried out on the building. The sisters of the Order of the Holy Paraclete have continued their involvement, and the following accounts demonstrate the degree to which we have been investing in the buildings. This has included new showers for Grimston, a new roof for the carriage shed, a new kitchen and windows for Cuthbert, as well as continued decoration and attention on soft furnishings.
The net result of all this has meant a more ‘homely’ home for guests to come into. Guest responses have been quite overwhelming.
However, we have been so aware of God’s moving in people’s lives in ways that have so often surprised us: which of course is the reason that we are here!
## Governance
The CIO has three members: Scargill Movement (Charity Number 1127838, Company Number 6778628), The Chapter of the Order of the Holy Paraclete (Charity Number 271117, Company Number 1241044) and the Chairman of the Council. The first two members are each entitled to nominate two trustees. The CIO shall have a minimum of three trustees and a maximum of six. The trustees meet bi-monthly to review progress.
## Risk
The trustees regularly review the risks which face the charity. An annual budget is prepared and the on-going financial position is reviewed at each trustees meeting.
## Financial Review
During the year the CIO received total incoming resources of £161,032 set against which were resources expended totalling £120,794 leaving a surplus of £40,238 which is added to the surplus from the previous period leaving a total of £65,007 available to carry forward to meet future expenditure obligations as they arise. The trustees consider it prudent to hold reserves to cover a minimum of three months operating costs as well as setting aside funds to meet major expenses as they fall due.
Of the funds received during the year £25,000 have been set aside and designated for use in the ‘Roots and Shoots’ project which aims to bring vulnerable people to the site to assist in the garden. £5504 was spent during the year leaving a balance of £19,496 to be carried forward and offset against costs during the following financial years.
The trustees are grateful to God and their supporters for the income received during the period. A budget has been prepared for 2023 which shows a similar level of surplus, this will enable the organisation to invest in the premises it currently occupies and to continue to expand the ministry as appropriate.
The charity paid insurance premiums to indemnify the trustees from any loss arising from neglect or defaults of trustees or staff and any consequent loss.
## Future Plans
The organisation plans to continue to offer a range of retreats for individuals and groups during 2023, these are available to people of any faith or none who are in need of a ‘get away’ or a quiet space.
## Related Parties
During the year the organisation continued to occupy partially-furnished premises at Woodlands Sleights for which it pays a peppercorn rent to the Chapter of the Order of the Holy Paraclete, another member of the ClO. Canon P W Stone is director of Scargill Movement and Chairman of St Oswald's Community and Sister Jocelyn Carter is a trustee of Scargill Movement, a member of the Chapter of the Order of the Holy Paraclete as well as a trustee of St Oswald's Community.
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## ST OSWALD'S COMMUNITY
(Charitable Incorporated Organisation)
## TRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 31ST DECEMBER 2022
## Trustees' Responsibilities
The Charities Act 2011 requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the CIO and of the surplus of the CIO for that period. In preparing those financial statements the trustees are required to:
- Select suitable accounting policies and apply them consistently
- Make judgements and estimates that are reasonable and prudent
- Prepare financial statements on the going concern basis unless it is inappropriate to presume that the CIO will continue in existence.
The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the CIO. They are also responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
24 May 2023
Approved by the Trustees on …………………………………………………………………………………………………………………
Signed on their behalf by Trustee ………………………………………………………………………………………………………………
Printed Name:
Sheila Thompson
5
## ST OSWALD'S COMMUNITY
(Charitable Incorporated Organisation)
## STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2022
|||Unrestricted|Designated|Restricted|TOTAL|TOTAL|
|---|---|---|---|---|---|---|
||Notes|Funds|Funds|Funds|2022|2021|
|||£|£|£|£|£|
|INCOMING RESOURCES|||||||
|Incoming Resources from Generated Funds|||||||
|Donations, Grants & Legacies|3a|31,487|25,000|-|56,487|38,761|
|Charitable Activities|3b|104,500|-|-|104,500|81,015|
|Investment Income|3c|44|-|-|44|-|
|Other Incoming Resources|3d|-|-|-|-|984|
|TOTAL INCOMING RESOURCES||136,031|25,000|-|161,032|120,760|
|RESOURCES EXPENDED|||||||
|Costs of Generating Funds|||||||
|Cost of Charitable Activities|4a|114,540|5,504|-|120,044|95,341|
|Governance Costs|4b|750|-|-|750|650|
|TOTAL RESOURCES EXPENDED||115,290|5,504|-|120,794|95,991|
|NET INCOMING (OUTGOING) RESOURCES||20,742|19,496|-|40,238|24,769|
|Funds Brought Forward||24,769|-|-|24,769|-|
|TOTAL FUNDS CARRIED FORWARD||45,511|19,496|-|65,007|24,769|
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 8 to 14 form part of these financial statements.
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## ST OSWALD'S COMMUNITY
(Charitable Incorporated Organisation)
## BALANCE SHEET AS AT 31ST DECEMBER 2022
|Note
Fixed Assets
Tangible Assets
2
Investments
7
Total Fixed Assets
Current Assets
Debtors & Prepayments
9
Cash at Bank and in Hand
8
Total Current Assets
10
NET CURRENT ASSETS
TOTAL ASSETSless current liabilities
11
NET ASSETS
Funds of the Charity
General Funds
Designated Funds
6
Restricted Funds
5
Total Funds
Creditors:Amounts falling due within one
Creditors: Amounts falling due in more than
one year|Unrestricted
Restricted
Total
Total
Funds
Funds
31-Dec-22
31-Dec-21
£
£
£
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
2,000
78,099
-
78,099
31,025
78,099
-
78,099
33,025
13,092
-
13,092
8,257
65,007
-
65,007
24,769
65,007
-
65,007
24,769
-
-
-
-
65,007
-
65,007
24,769
45,511
-
45,511
24,769
19,496
-
19,496
-
-
-
-
-
65,007
-
65,007
24,769|
|---|---|
24 May 2023 Approved by the Trustees on ………………………………………………………………………………………………………………… Signed on their behalf by Trustee ………………………………………………………………………………………………………………
Printed Name: Sheila Thompson
7
## ST OSWALD'S COMMUNITY
(Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022
## 1. ACCOUNTING POLICIES
## Basis of Preparation & Assessment of Going Concern
## Basis of Preparation
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
## Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.
## Incoming Resources
## Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when: ▪ the charity becomes entitled to the resources;
▪ the trustees are virtually certain they will receive the resources; and
▪ the monetary value can be measured with sufficient reliability
## Incoming Resources with Related Expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
## Grants and Donations
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
## Tax Reclaims on Donations and Gifts
Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
## Contractual Income and Performance Related Grants
This is only included in the SOFA once the related goods or services have been delivered.
## Gifts in Kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
## Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
## Volunteer Help
The value of any voluntary help received is not included in the accounts.
## Investment Income
This is included in the accounts when receivable.
## Investment Gains and Losses
This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
8
## ST OSWALD'S COMMUNITY
(Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2022
## 1. ACCOUNTING POLICIES (continued)
## Expenditure and Liabilities
## Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
## Governance Costs
Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advice to trustees on governance or constitutional matters.
## Grants with Performance Conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
## Grants Payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
## Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
## Unrestricted funds
These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities.
## Restricted funds
These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes.
## Designated funds
These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects.
## Fixed Assets
Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.
## Depreciation Expense
Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:
Fixtures, Fittings and Equipment
25% - Reducing Balance Basis
## 2. TANGIBLE FIXED ASSETS
The CIO held no tangible fixed assets during this or the financial period.
The annual commitments under non-cancelling operating leases and capital commitments are as follows:
31st December 2022:None
31st December 2021:None
9
## ST OSWALD'S COMMUNITY
(Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2022
## 3. INCOMING RESOURCES
|Note
a) Donations, Grants & Legacies
Gift Aid Tax Recovered
6
Gifts & Donations
6
Grants Received
b) Charitable Activities
Activities & Projects
Guest Income
Volunteer Contributions
c) Investment Income
Interest
d) Other Incoming Resources
Covid Support|Unrestricted
Designated
Restricted
TOTAL
TOTAL
Funds
Funds
Funds
2022
2021
£
£
£
£
£
3,324
5,000
-
8,324
3,996
28,163
20,000
-
48,163
30,765
-
-
-
-
4,000
31,487
25,000
-
56,487
38,761
-
-
-
-
2,650
101,850
-
-
101,850
75,245
2,650
-
-
2,650
3,120
104,500
-
-
104,500
81,015
44
-
-
44
-
44
-
-
44
-
-
-
-
-
984
-
-
-
-
984|
|---|---|
10
## ST OSWALD'S COMMUNITY
(Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2022
## 4. RESOURCES EXPENDED
|Note
a) Cost of Charitable Activities
Administrative Expenses
Advertising & Marketing
Cleaning Costs
Computer & Software Costs
Equipment Costs
Food Costs
Garden Expenses
Household Costs
Insurance Costs
Library Costs
License & Subscriptions
Ministry Expenses
Office Costs
Pension Contributions
13
Postage & Packaging
Project Costs
6
Rent & Rates
Repairs & Maintenance
Staff Costs
13
Telephone Costs
Training Costs
Travel & Subsistence
Utility Costs
Website Costs
b) Governance Costs
Independent Examiners Fees
10|Unrestricted
Designated
Restricted
TOTAL
TOTAL
Funds
Funds
Funds
2022
2021
£
£
£
£
£
212
-
-
212
173
-
-
-
-
131
3,143
-
-
3,143
1,864
947
-
-
947
2,748
3,849
-
-
3,849
10,474
17,128
-
-
17,128
11,580
3,217
-
-
3,217
2,172
1,364
-
-
1,364
2,665
1,041
-
-
1,041
1,255
339
-
-
339
397
-
-
-
-
2,665
1,427
-
-
1,427
570
213
-
-
213
220
7,983
-
-
7,983
8,320
16
-
-
16
78
-
5,504
-
5,504
-
612
-
-
612
5,198
31,719
-
-
31,719
6,013
22,951
-
-
22,951
19,800
679
-
-
679
714
-
-
-
-
270
-
-
-
-
25
17,699
-
-
17,699
17,665
-
-
-
-
343
114,540
5,504
-
120,044
95,341
750
-
-
750
650
750
-
-
750
650|
|---|---|
11
## ST OSWALD'S COMMUNITY
(Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2022
## 5. RESTRICTED FUNDS
The Charity held no restricted funds during this or the financial period.
## 6. DESIGNATED FUNDS
|Roots and Shoots Project|Balance
Balance
01-Jan-22
Income
Expenditure
Transfers
31-Dec-22
£
£
£
£
£
-
25,000
5,504
-
19,496
-
25,000
5,504
-
19,496|
|---|---|
The designated funds held are wholly represented by the CIO's cash reserves and are to be expended as specified above.
12
## ST OSWALD'S COMMUNITY
(Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2022
## 7. INVESTMENTS
The CIO held no fixed assets investments during this or the financial period.
## 8. CASH AT BANK AND IN HAND
|Cash at Bank & in Hand
9. DEBTORS AND PREPAYMENTS
Sundry Debtors|Unrestricted
Restricted
Total
Total
Fund
Fund
31-Dec-22
31-Dec-21
£
£
£
£
78,099
-
78,099
31,025
78,099
-
78,099
31,025
Unrestricted
Restricted
Total
Total
Fund
Fund
31-Dec-22
31-Dec-21
£
£
£
£
-
-
-
2,000
-
-
-
2,000|
|---|---|
## 10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
|Guest Deposits
Independent Examiners Fees
Sundry Creditors|Unrestricted
Restricted
Total
Total
Fund
Fund
31-Dec-22
31-Dec-21
£
£
£
£
4,873
-
4,873
3,990
750
-
750
650
7,469
-
7,469
3,617
13,092
-
13,092
8,257|
|---|---|
## 11. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR
The CIO held no long term liabilities during this or the financial period.
## 12. NET ASSETS BETWEEN FUNDS
|Fixed Asset Investments
Net Current Assets
Long Term Liabilities|Unrestricted
Restricted
Total
Total
Funds
Funds
31-Dec-22
31-Dec-21
£
£
£
£
-
-
-
-
65,007
-
65,007
24,769
-
-
-
-
65,007
-
65,007
24,769|
|---|---|
13
## ST OSWALD'S COMMUNITY
(Charitable Incorporated Organisation)
## NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER 2022
## 13. STAFF COSTS AND NUMBERS
|TOTAL
2022
£
Gross Wages, Salaries & Fees
22,951
Employer's National Insurance Costs
-
Pension Contributions
7,983
30,934
Employees who were engaged in each of the following activities:
TOTAL
2022
Charitable Activities
5.5|TOTAL
2021
£
19,800
-
8,320
28,120
TOTAL
2021
3|
|---|---|
The Charity operate a PAYE Scheme to pay all employed members of staff and no members of staff received emoluments of over £60,000. (2021:None)
## 14. TRUSTEES AND OTHER RELATED PARTIES
No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.
## 15. RISK ASSESSMENT
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
## 16. RESERVES POLICY
The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.
## 17. PUBLIC BENEFIT
The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake.
14
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