## **Trustees' Annual Report for the Period** Period Start Date Period End Date **From** 3rd July 2020 **To** 31st March 2021 ## Section A Reference and Administration Details **Charity name** CHRISTIAN AMBULANCE ASSOCIATION **Registered charity number** **1190610** **Charity's principal address** The Bridge, Whitefriars Church, Whitefriars Junior School Boughton Drive, Rushden Northamptonshire **Postcode** NN10 9HX ## **Names of the charity trustees who manage the charity** |1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Simon King|Chair||Trustee Resolution| ||Andrew Buchanan|Treasurer||Trustee Resolution| ||Robert Fellows|||Trustee Resolution| ||Peter Davison|||Trustee Resolution| ||Martyn Hallett|||Trustee Resolution| ## **Name of chief executive or names of senior staff members** Mr Simon King - Chair of the Christian Ambulance Association ## **Additional information** ## **Names and addresses of advisers** |**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |Financial|CAF Bank|25 Kings Hill Avenue, West Malling Kent ME19 4JQ| |Solicitor|Katie Crosbie|Anthony Collins, 134 Edmund Street Birmingham B3 2ES| |Insurance|Kate Wytchard|Ecclesiastical Insurance, Benefact House, 2000 Pioneer Avenue,
Gloucester Business Park, Brockworth Gloucester GL3 4AW| |Safeguarding|Thirtyoneeight|PO Box 133, Swanley, Kent BR8 7UQ| |Financial|Stewardship|1 Lamb’s Passage, London EC1Y 8AB| May 2021 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** |Type of governing document
How the charity is constituted
Trustee selection methods|
Constitution| |---|---| ||
A Charitable Incorporated Organisation
with voting members other than its charity trustees| ||
•
Charity trustees shall first request nominations from members of the CIO.
•
Apart from the first charity trustees, every charity trustee must be
appointed from among the charity trustee nominations for a term of three
years by a resolution passed at a properly convened meeting of the charity
trustees.
•
In selecting individuals for appointment as charity trustees from the
charity trustee nominations, the existing charity trustees must have regard
to the skills, knowledge and experience needed for the effective
administration of the CIO.
•
Elected trustees will be subject to a basic DBS check.
•
All charity trustees must subscribe and adhere to, in belief and lifestyle,
the Statement of Faith.| ## **Additional governance issues** To include additional information, where relevant, about: The charity’s organisational structure headed by the chair of the charity Simon King, is overseen by the board of trustees and supported by a leadership team from within the membership. - policies and procedures adopted for the induction and Regional leads in turn, support the leadership team with specific responsibilities training of trustees; to supporting members within their designated regions. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. The following policies and procedures ensure transparency and compliance with the regulatory bodies. Each policy is reviewed annually with specific references appertaining to any of the policies, discussed further at the quarterly trustees meetings. - Social Media & Communications Policy - Safeguarding Policy - Risk Management Policy - Complaints Handling Policy - • Conflict of Interest Policy • Reserves Policy • Privacy Policy - Health & Safety Policy Implementation of the Risk Management document allows for consideration to be given to governance, operational, financial, external, environmental and compliance risks against a matrix which looks at the impact .v. likelihood which allows for early identification and the subsequent management of those risks identified. May 2021 2 ## **Section C Objectives and activities** The object of the charity is, for the public benefit, the advancement of the **Summary of the objects of the** Christian faith through working with ambulance services and the wider health **charity set out in its** care sector in which ambulance professionals work. **governing document** The charity was established on 3[rd] July 2020. This report covers the period from this date however, the financial returns will cover the full financial year 1[st] April 2020 to 31[st] March 2021. As we are in our infancy, we are in a period of becoming aware of our obligations as a CIO, increasing an awareness across the ambulance/medical sector and continue to increase our membership accordingly. This year, we have developed and continue to promote the Christian Ambulance Association through our website and social media channels, as well as through the distribution of our newsletter and on the intranet pages of some ambulance services. **Summary of the main** We have also been investing time with our members and regional coordinators to **activities undertaken for the** encourage and support other members as well as their colleagues. **public benefit in relation to these objects including within** This year has been a time of engaging with ambulance services, seeking to raise **this section, the statutory** our awareness as a charity; looking to support and engage with equality, **declaration that trustees have** diversity and inclusion streams within ambulance trusts and, to reach out to **had regard to the guidance** prospective members which includes students during their training at a time **issued by the Charity** where social isolation remains a challenge. **Commission on public benefit** The Christian Ambulance Association has also had opportunities to raise an awareness in the media of issues within the ambulance services and to provide a Christian perspective on those areas that impact upon staff particularly during Covid19. Planning for a worship event to support those across the emergency services sector continues alongside participating at ESS2021 and although cancelled due to COVID-19 this past year, plans continue to hold the event during 2021. These activities have been overseen by the trustees who have had regard to the guidance issued by the charity commission ensuring that we continue to deliver on those requirements with regards to public benefit. May 2021 3 ## **Additional details of objectives and activities** **To include further statements, where relevant, about:** - **policy on grantmaking;** - **policy programme related investment;** - **contribution made by volunteers.** We are grateful to our members for their support during this past year, including their work to complete the process as regards to our recognition as a charity by the charity commission, together with the creation and implementation of our supporting documents. We also want to recognise the daily contribution of members of the central leadership team including those engaged with our internal and external communication and the responsibilities that this entails, continuing that encouragement, the welcoming of new members as well as representing the charity at external events together with, media opportunities and the development of new procedures. This contribution has allowed for a membership officer to be appointed and although certain key positions have been filled, we will continue to seek out members who are able to give time in supporting the charity including the need to ensure that we, remain mindful with regards to future succession planning. May 2021 4 Section D Achievements and performance **A summary of the main achievements of the charity during the year** One of the main achievements of this past year has been the attainment of charity status and establishing CAA’s foundational policies and procedures that will underpin, protect and support the charity. In the period 2020/21, CAA membership has grown from 179 in March 2020 to 318 as of 31st March 2021 an annual increase of 77%. During this year, the CAA has developed our communication through the use of social media channels such as Twitter, Facebook and Instagram together with enhanced engagement with ambulance trusts/services. The website is currently under construction to reflect our status as a CIO and will allow members to have direct access to policies and procedures which have previously only been available on request. A quarterly newsletter is produced along with a monthly prayer diary. We have established coordinators in all UK regions to better support our members and engage with ambulance services locally and this is to be further developed during 2021/2022. By establishing regional leads, this has enabled the charity to review its structure ensuring that it remains fit for purpose as the charity develops and grows. Covid19 has had an impact whereby events that had been planned for 2020 have had to be curtailed including, ESS2020 the Emergency Services Show and a planned Emergency Services in Praise event (ESiP) both of which, remain a possibility as we progress through 2021 and beyond subject to Government restrictions. The commitment of members in taking on responsibilities within the charity remains a challenge and one that will continually be at the forefront of the trustees as the expected level of growth, is likely to bring with it, the increase in workload in ensuring that the charity remains compliant in its obligations in meeting the requirements as laid down by the regulatory bodies. As we enter the next reporting period, we remain resilient that the financial situation together with the ongoing work of the leadership team is strong and predicted to remain so, as the charity looks to further its aims and objectives in the months to come. May 2021 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Our Reserves Policy reflects the importance of ensuring that our reserves are in line with our expected expenditure. This is reviewed annually. A maximum of £500.00 has been agreed by the Trustees which allows for payments to be made without referring back to the Trustees for authorisation. All payments are dual authorised. This amount is reviewed annually. **Details of any funds materially in deficit** Nothing to report. ## **Further financial review details** - The charity’s primary source of funds is through the generosity of its members, - **To include additional** either through regular monthly giving or as a one-off donation. - **information, where relevant about:** We are indebted to those who have supported us this past year outside of our - • **the charity’s principal** membership base. - **sources of funds including any fundraising;** Stewardship supports our funding by managing gift aid in line with HMRC - • **how expenditure has** regulations. **supported the key** The Christian Ambulance Association is registered with HMRC. - **objectives of the charity;** - • **investment policy and** Known annual expenditure as well as initiatives to promote the charity’s key **objectives including any** objectives, is primarily communicated through the charity’s quarterly leadership **ethical investment policy** team meetings and disseminated via the charity’s quarterly newsletter. **adopted.** This past year, the charity has supported a number of members by way of welfare assistance payments following personal bereavement and/or hardship. A one-off donation to the Ambulance Staff Charity (TASC) will be further supplemented by a 3-year agreement starting in April 2021, to tithe 10% of our income to support TASC in the work that they do. All requests for financial assistance are duly considered to ensure that it meets our regulatory requirements of that as a CIO and falls within the remit of that classified as for the public benefit. May 2021 6 ## **Section F Other optional information** This past year, our first as a Charitable Incorporated Organisation, has been one whereby the laying down of those foundations that will underpin all that we do, has been instrumental in maintaining transparency and integrity whilst upholding the objectives of the charity, its mission statement and vision alongside our Statement of Faith. May 2021 7 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**||| |---|---|---| ||
Simon King|Pete Davison| ||
Chair|Trustee| ||14thJune 2021|| ||14thJune 2021|| May 2021 8 ||**Christian Ambulance Association**|**Christian Ambulance Association**|**Christian Ambulance Association**|**1190610**|**1190610**|**1190610**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|Period start date
1stApril 2020|**To**||Period end date
31st March 2021||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**2,866**
**610**
**1,610**
**-**
**-**
**-**
**-**
**5,086**
**-**
**-**
**-**
**5,086**
**145**
**173**
**1,320**
**415**
**482**
**500**
**100**
**-**
**-**
**3,136**
**-**
**-**
**-**
**3,136**
**1,950**
**-**
**2,621**
**4,571**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**2,866**
**610**
**1,610**
**-**
**-**
**-**
**-**
**-**
**5,086**
**-**
**-**
**-**
**5,086**
**145**
**173**
**1,320**
**415**
**482**
**500**
**100**
**-**
**-**
**3,136**
**-**
**-**
**-**
**3,136**
**1,950**||**Last year**
**to the nearest £**| |Total Donations(Lloyds)|**2,866**||||||**-**| |Total Donations(CAF)|**610**||||||**-**| |Total Donations(Stewardship)|**1,610**||||||**-**| ||||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**5,086**||||||**-**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_ **
**A3 Payments**|||||||| ||||||||**-**| ||||||||| |Account Charges|**145**||||||**-**| |Thirtyoneeight|**173**||||||**-**| |CharityApplication|**1,320**||||||**-**| |Website(Construction/Annual Costs)|**415**||||||**-**| |Merchandise/Promotional Material|**482**||||||**-**| |Charitable Donations(TASC)|**500**||||||**-**| |Welfare Payments|**100**||||||**-**| |Stationary/Administrative Costs|**-**||||||**-**| ||**-**||||||**-**| |**_Sub total_ **|**3,136**||||||**-**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**-**| ||||||||| ||**1,950**|**-**|**-**||**1,950**||**-**| ||**-**|**-**|**-**||**-**||**-**| ||**2,621**|**-**|**-**||**2,621**||**-**| ||**4,571**|**-**|**-**||**4,571**||**-**| ## **Section B Statement of assets and liabilities at the end of the period** **Details** **Unrestricted Restricted Endowment funds funds funds to nearest £ to nearest £ to nearest £** **Categories** |**B1 Cash funds**|CAF Account||**4,571**||||| |---|---|---|---|---|---|---|---| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||**_Total cash funds_**||**4,571**||**-**||**-**| ||(agree balances with receipts and payments||||||| ||account(s))||OK||OK||OK| ||||**Unrestricted**||**Restricted**||**Endowment**| ||||**funds**||**funds**||**funds**| ||**Details**||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||||**-**||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**|||||**-**||**-**| |**charity’s own use**|||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||**Fund to which**||**Amount due**||**When due**| ||**Details**||**liability relates**||**(optional)**||**(optional)**| |**B5 Liabilities**|||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| |Signed by one or two trustees on
behalf of all the trustees|Signature||Print|Name|||Date of
approval| ||||Andrew|Buchanan|||14thJune2021| ||||Simon||King||14th June 2021|