## **Trustees’ Annual Report for the period**
**From 28-3-20 Period start date To Period end date 31-3-21**
## **Charity name: Bishop’s Castle Community Foodbank**
## **Charity registration number: 1190595**
## **Objectives and Activities**
**----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 The prevention or relief of poverty
purposes of the charity amongst people in Bishop’s Castle
as set out in its and the surrounding area by
governing document providing emergency food, essential
toiletries, and other household
cleaning items to individuals and
families in financial need
Summary of the main Para 1.17 and See above
1.19
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 Yes all trustees have
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
**----- Start of picture text -----**
We have 25 volunteers upon
Para 1.38 whom we can call to undertake a
Contribution made by variety of tasks.
volunteers
- Staffing the food bank itself at
our two weekly sessions
- delivering supplies to
customers who cannot get to the
food bank
- buying bread, vegetables and
eggs on a weekly basis
- collecting food donated by
customers of the local shops that
have our boxes
Bishop’s Castle Community
Other FoodBank Reserves Policy
The reserves agreed at £5,000 by
trustees meeting January 12 [th]
2022.
Reserves needed to because at
present the income from
donations falls short by more than
£200 per month of the cost of
provided free food to those in
need - the main charitable aim of
the FoodBank.
The difference is made up by
grants from various bodies but
these cannot be relied upon in
future.
The FoodBank also needs reserves
because it needs to secure
permanent premises and this will
cost £1,000s. At present the
FoodBank pays rent for its
premises but has no security of
tenure and it has already had to
move once during its first
18months.
this figure will be reviewed
annually starting from
February 2023”
**----- End of picture text -----**
## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|From our opening week when
we had 6 customers, we now provide
food and other supplies to an average
of 105 customers at our two weekly
sessions. We have also been
successful in applying for fuel grants
to the total value of £12000 for our
customers||
|---|---|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review**
**----- Start of picture text -----**
Review of the charity’s Para 1.21 The charity had £11,162.93 in the
financial position at the bank and cash-in-hand at the end of
end of the period March 2021. Regular donations
continue to come in from a wide
variety of local people and £10,925
came from grants.
Statement explaining Para 1.22 We hold reserves in case of a drop in
the policy for holding income especially as in our first year
reserves stating why nearly £11,000 was grant income. We
they are held also do not have secure
accommodation and therefore must
be able to pay any new rent demands.
Amount of reserves held Para 1.22 £5,000
Reasons for holding zero Para 1.22 NA
reserves
Details of fund materially Para 1.24 NA
in deficit
Explanation of any Para 1.23 We are sure there is an ongoing need
uncertainties about the for the charity but we don’t have
charity continuing as a secure premises – we have already
going concern moved once in our first year. We are
taking steps to try to obtain a more
permanent home.
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
**----- End of picture text -----**
## **Structure, Governance and Management**
**----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25
document
(trust deed, royal
charter)
How is the charity Para 1.25
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 We seek to have a mix of
methods including volunteers and customers as
details of any trustees. Many of our customers
constitutional provisions have irregular, part-time work,
e.g. election to post or which makes commitment to
name of any person or trusteeship difficult for them.
body entitled to appoint
one or more trustees
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details**
Charity name Other name the charity uses Registered charity number
Charity's principal
address
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Andy Stelman Chair of trustees Since we started as a
1
charity
2 Mandy Bryce Vice Chair ditto
3 Rob McKay Secretary ditto
4 Tommy Powell
Georgina
5
Williamson
6 Jane Carroll Treasurer
7 Jo Pritchard
Lorraine Hedge Volunteer
8
coordinator
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee**|**name**
**Dates**|**acted**|**if**|**not**|**for**|
|---|---|---|---|---|---|
||**whole**|**year**||||
**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)** Andy Stelman **Full name(s)** Andrew Edward Stelman
**Position (eg** Chair **Secretary, Chair, etc)**
**Date** 12 January 2022
## **Trustees’ Annual Report for the period**
**From 28-3-20 Period start date To Period end date 31-3-21**
## **Charity name: Bishop’s Castle Community Foodbank**
## **Charity registration number: 1190595**
## **Objectives and Activities**
**----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 The prevention or relief of poverty
purposes of the charity amongst people in Bishop’s Castle
as set out in its and the surrounding area by
governing document providing emergency food, essential
toiletries, and other household
cleaning items to individuals and
families in financial need
Summary of the main Para 1.17 and See above
1.19
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 Yes all trustees have
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
**----- Start of picture text -----**
We have 25 volunteers upon
Para 1.38 whom we can call to undertake a
Contribution made by variety of tasks.
volunteers
- Staffing the food bank itself at
our two weekly sessions
- delivering supplies to
customers who cannot get to the
food bank
- buying bread, vegetables and
eggs on a weekly basis
- collecting food donated by
customers of the local shops that
have our boxes
Bishop’s Castle Community
Other FoodBank Reserves Policy
The reserves agreed at £5,000 by
trustees meeting January 12 [th]
2022.
Reserves needed to because at
present the income from
donations falls short by more than
£200 per month of the cost of
provided free food to those in
need - the main charitable aim of
the FoodBank.
The difference is made up by
grants from various bodies but
these cannot be relied upon in
future.
The FoodBank also needs reserves
because it needs to secure
permanent premises and this will
cost £1,000s. At present the
FoodBank pays rent for its
premises but has no security of
tenure and it has already had to
move once during its first
18months.
this figure will be reviewed
annually starting from
February 2023”
**----- End of picture text -----**
## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|From our opening week when
we had 6 customers, we now provide
food and other supplies to an average
of 105 customers at our two weekly
sessions. We have also been
successful in applying for fuel grants
to the total value of £12000 for our
customers||
|---|---|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review**
**----- Start of picture text -----**
Review of the charity’s Para 1.21 The charity had £11,162.93 in the
financial position at the bank and cash-in-hand at the end of
end of the period March 2021. Regular donations
continue to come in from a wide
variety of local people and £10,925
came from grants.
Statement explaining Para 1.22 We hold reserves in case of a drop in
the policy for holding income especially as in our first year
reserves stating why nearly £11,000 was grant income. We
they are held also do not have secure
accommodation and therefore must
be able to pay any new rent demands.
Amount of reserves held Para 1.22 £5,000
Reasons for holding zero Para 1.22 NA
reserves
Details of fund materially Para 1.24 NA
in deficit
Explanation of any Para 1.23 We are sure there is an ongoing need
uncertainties about the for the charity but we don’t have
charity continuing as a secure premises – we have already
going concern moved once in our first year. We are
taking steps to try to obtain a more
permanent home.
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
**----- End of picture text -----**
## **Structure, Governance and Management**
**----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25
document
(trust deed, royal
charter)
How is the charity Para 1.25
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 We seek to have a mix of
methods including volunteers and customers as
details of any trustees. Many of our customers
constitutional provisions have irregular, part-time work,
e.g. election to post or which makes commitment to
name of any person or trusteeship difficult for them.
body entitled to appoint
one or more trustees
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details**
Charity name Other name the charity uses Registered charity number
Charity's principal
address
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Andy Stelman Chair of trustees Since we started as a
1
charity
2 Mandy Bryce Vice Chair ditto
3 Rob McKay Secretary ditto
4 Tommy Powell
Georgina
5
Williamson
6 Jane Carroll Treasurer
7 Jo Pritchard
Lorraine Hedge Volunteer
8
coordinator
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee**|**name**
**Dates**|**acted**|**if**|**not**|**for**|
|---|---|---|---|---|---|
||**whole**|**year**||||
**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)** Andy Stelman **Full name(s)** Andrew Edward Stelman
**Position (eg** Chair **Secretary, Chair, etc)**
**Date** 12 January 2022
## **Trustees’ Annual Report for the period**
**From 28-3-20 Period start date To Period end date 31-3-21**
## **Charity name: Bishop’s Castle Community Foodbank**
## **Charity registration number: 1190595**
## **Objectives and Activities**
**----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 The prevention or relief of poverty
purposes of the charity amongst people in Bishop’s Castle
as set out in its and the surrounding area by
governing document providing emergency food, essential
toiletries, and other household
cleaning items to individuals and
families in financial need
Summary of the main Para 1.17 and See above
1.19
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 Yes all trustees have
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
**----- Start of picture text -----**
We have 25 volunteers upon
Para 1.38 whom we can call to undertake a
Contribution made by variety of tasks.
volunteers
- Staffing the food bank itself at
our two weekly sessions
- delivering supplies to
customers who cannot get to the
food bank
- buying bread, vegetables and
eggs on a weekly basis
- collecting food donated by
customers of the local shops that
have our boxes
Bishop’s Castle Community
Other FoodBank Reserves Policy
The reserves agreed at £5,000 by
trustees meeting January 12 [th]
2022.
Reserves needed to because at
present the income from
donations falls short by more than
£200 per month of the cost of
provided free food to those in
need - the main charitable aim of
the FoodBank.
The difference is made up by
grants from various bodies but
these cannot be relied upon in
future.
The FoodBank also needs reserves
because it needs to secure
permanent premises and this will
cost £1,000s. At present the
FoodBank pays rent for its
premises but has no security of
tenure and it has already had to
move once during its first
18months.
this figure will be reviewed
annually starting from
February 2023”
**----- End of picture text -----**
## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|From our opening week when
we had 6 customers, we now provide
food and other supplies to an average
of 105 customers at our two weekly
sessions. We have also been
successful in applying for fuel grants
to the total value of £12000 for our
customers||
|---|---|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review**
**----- Start of picture text -----**
Review of the charity’s Para 1.21 The charity had £11,162.93 in the
financial position at the bank and cash-in-hand at the end of
end of the period March 2021. Regular donations
continue to come in from a wide
variety of local people and £10,925
came from grants.
Statement explaining Para 1.22 We hold reserves in case of a drop in
the policy for holding income especially as in our first year
reserves stating why nearly £11,000 was grant income. We
they are held also do not have secure
accommodation and therefore must
be able to pay any new rent demands.
Amount of reserves held Para 1.22 £5,000
Reasons for holding zero Para 1.22 NA
reserves
Details of fund materially Para 1.24 NA
in deficit
Explanation of any Para 1.23 We are sure there is an ongoing need
uncertainties about the for the charity but we don’t have
charity continuing as a secure premises – we have already
going concern moved once in our first year. We are
taking steps to try to obtain a more
permanent home.
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
**----- End of picture text -----**
## **Structure, Governance and Management**
**----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25
document
(trust deed, royal
charter)
How is the charity Para 1.25
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 We seek to have a mix of
methods including volunteers and customers as
details of any trustees. Many of our customers
constitutional provisions have irregular, part-time work,
e.g. election to post or which makes commitment to
name of any person or trusteeship difficult for them.
body entitled to appoint
one or more trustees
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details**
Charity name Other name the charity uses Registered charity number
Charity's principal
address
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Andy Stelman Chair of trustees Since we started as a
1
charity
2 Mandy Bryce Vice Chair ditto
3 Rob McKay Secretary ditto
4 Tommy Powell
Georgina
5
Williamson
6 Jane Carroll Treasurer
7 Jo Pritchard
Lorraine Hedge Volunteer
8
coordinator
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee**|**name**
**Dates**|**acted**|**if**|**not**|**for**|
|---|---|---|---|---|---|
||**whole**|**year**||||
**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)** Andy Stelman **Full name(s)** Andrew Edward Stelman
**Position (eg** Chair **Secretary, Chair, etc)**
**Date** 12 January 2022