||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||01|04|2024||31|03|2025|
## Section A Reference and administration details
**Charity name** Out of Hours Club Rutland
**Other names charity is known by** OHCR
**Registered charity number (if any)** 1190545
|**Charity's principal address**|6 Willoughby Gardens||
|---|---|---|
||Oakham||
||Rutland||
||**Postcode**|**LE15 6HA**|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Jacqui Darlington|Founder, Secretary|||
||Christine Ollier|Chair|||
||Ian Lloyd Wilson|Designated
SafeguardingOfficer|||
||Colin Sowter|Treasurer|||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
OHCR Trustee Annual Report 2023-2024
1
Jan 2025
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
Charity Incorporated Organisation
- (eg. trust, association, company)
Trustee selection methods
Elected at AGM
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
## **Induction and Training**
The charity trustees will make available to each new charity trustee, on or before his or her first appointment:
- the current version of the constitution; and
- the CIO’s latest Trustees’ Annual Report
- statement of accounts.
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
OHCR Trustee Annual Report 2023-2024
2
Jan 2025
**Section C Objectives and activities**
To promote social inclusion for the public benefit by preventing younger aged adults in Rutland and surrounding counties from becoming socially excluded, relieving the needs of those people who are socially excluded **Summary of the objects of the** and assisting them to integrate into society. **charity set out in its governing document** In the context of the statement above, ‘socially excluded’ means being excluded from society, or parts of society, because of having additional/special needs and disabilities. Our volunteers organise weekly activities for our members to mitigate the effects of social exclusion. **Summary of the main activities undertaken for the public** Weekly activities include. **benefit in relation to these** Trips to the cinema **objects (include within this** Trips to the bowling alley **section the statutory** Trips to the theatre **declaration that trustees have** Meals and games in a safe space **had regard to the guidance** Barbecues **issued by the Charity** Online meetings **Commission on public benefit)** Trampolining Laser quest
## Section D Achievements and performance
Apr 2024– Mar 2025 **Summary of the main** Bowling **achievements of the charity** Christmas meal **during the year** Cinema Pub and Pool Social distancing Picnic @ Rutland Water Trampolining Virtual Catch-up and games Google meetings Meal and Games at the Wisteria Theatre trip Corby Cube & Leicester Curve
OHCR Trustee Annual Report 2023-2024
3
Jan 2025
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The Charity exists on grants which to date have exceeded the costs of providing the charity’s services to its members.
Our reserves (aka current account bank balance) carried forward each year aim to allow 6 months to secure fresh grants to continue with our charity’s aims and objectives.
**Details of any funds materially in deficit**
No funds in deficit
## **Further financial review details (Optional information)**
- Funding
- You **may choose** to include Leicestershire and Rutland Police, additional information, where relevant about: Expenditure supports key objectives by
- the charity’s principal Trips
- sources of funds (including Notepads
- any fundraising). Social events
- how expenditure has Club clothing supported the key objectives Supporting club leaders of the charity. Investment policy and objectives
- investment policy and Financial support from club members
- objectives including any ethical investment policy adopted.
## **Section F Other optional information**
OHCR Trustee Annual Report 2023-2024
Jan 2025
4
**Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (e.g., Secretary,**
**Chair, etc)**
**Date**|||||
|---|---|---|---|---|
||||||
|||Colin Sowter|Jacqui Darlington||
|||Treasurer||Founder and Secretary|
|||16/01/2026|||
|||16/01/2026|||
OHCR Trustee Annual Report 2023-2024
Jan 2025
5
||**Charity Name**
**Out of Hours Club Rutland**
**1**|**Charity Name**
**Out of Hours Club Rutland**
**1**|**Charity Name**
**Out of Hours Club Rutland**
**1**|**No (if any)**
**190545**|**CC16a**|
|---|---|---|---|---|---|
||**For the period**
**from**|Period start date
**4/1/2024**|**To**
|Period end date
**3/31/2025**||
|||||||
|**Section A Receipts and payments**||||||
|**A1 Receipts**
Grants
**3,000**
Members Activities
**1,014**
Members subs
**1,026**
Refund
**60**
**5,100**
**-**
**_Sub total_ -**
**_Total receipts_ 5,100**
**A3 Payments**
Member Events
**972**
Insurance
**58**
Tshirts / Admin Costs
**532**
Expenses
**3,514**
**_Sub total_ 5,076**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 5,076**
**_Net of receipts/(payments)_ 24**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**2,122**
**_Cash funds this year end_ 2,146**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**||**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**3,000**
**1,014**
**1,026**
**60**
**5,100**
**-**
**-**
**5,100**
**972**
**58**
**532**
**3,514**
**5,076**
**-**
**-**
**-**
**5,076**
**24**
**-**
**2,122**
**2,146**|**Last year**
**to the nearest £**|
||||**-**|**3,000**|**-**|
|||||**1,014**||
||||**-**|**1,026**|**-**|
||||**-**|**60**|**-**|
||||**-**|**5,100**|**-**|
|||||||
||||**-**|**-**||
||||**-**|**-**|**-**|
|||||||
||||**-**|**5,100**|**-**|
|||||||
||||**-**|**972**|**-**|
||||**-**|**58**|**-**|
||||**-**|**532**|**-**|
||||**-**|**3,514**|**-**|
||||**-**|**5,076**|**-**|
|||||||
||||**-**|**-**||
||||**-**|**-**||
||||**-**|**-**|**-**|
|||||||
||||**-**|**5,076**|**-**|
|||||||
|||**-**|**-**|**24**|**-**|
|||**-**|**-**|**-**|**-**|
|||**-**|**-**|**2,122**|**-**|
|||**-**|**-**|**2,146**|**-**|
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|---|
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Current account balance 31/03/2025
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**Unrestricted**
**funds**||**to nearest £**
**Endowment**
**funds**|
|||**2,147**
**-**
**-**
**2,147**|**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
|||||OK|
|||||**to nearest £**
**Endowment**
**funds**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**When due**
**(optional)**|
||||||
||||||
|||||Date of
approval|
|||**COLIN SOWTER**||**1/16/2025**|
||||||