## **Trustees' Annual Report for the period**
## **From**
Period start date
**To**
Period end date
24 07 2020
31 03 2021
Section A Reference and administration details
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## **Charity name**
Out of Hours Club Rutland
**Other names charity is known by**
OHCR
## **Registered charity number (if any)**
1190545
**Charity's principal address**
6 Willoughby Gardens OHCR Trustee Annual Report 2020-2021 v1
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## Oakham
## Rutland
## **Postcode**
## **LE15 6HA**
## **Names of the charity trustees who manage the charity**
**Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)**
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1
Jacqui Darlington Founder, Secretary
2
Karen Gray Chair Ian Lloyd Wilson Designated Safeguarding Officer
3
4
Colin Sowter Treasurer
5
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6
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
## **Name Dates acted if not for whole year**
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## **Names and addresses of advisers (Optional information) Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
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## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
(eg. trust deed, constitution)
Charity Incorporated Organisation How the charity is constituted (eg. trust, association, company)
Trustee selection methods
Elected at AGM
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
## **Induction and Training**
The charity trustees will make available to each new charity trustee, on or before his or her first appointment:
- the current version of the constitution; and
- the CIO’s latest Trustees’ Annual Report
- statement of accounts.
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
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**Section C Objectives and activities**
To promote social inclusion for the public benefit by preventing younger aged adults in Rutland and surrounding counties from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into **Summary of the objects** society. **of the charity set out in its governing document**
In the context of the statement above, ‘socially excluded’ means being excluded from society, or parts of society, because of having additional/special needs and disabilities.
Our volunteers organise weekly activities for our members to mitigate the effects of social exclusion.
**Summary of the main** mitigate the effects of social exclusion. **activities undertaken for the public benefit in** Weekly activities include **relation to these objects** Trips to the cinema **(include within this** Trips to the bowling alley **section the statutory** Trips to the theatre **declaration that trustees** Meals and games in a safe space **have had regard to the** Barbecues **guidance issued by the** Online meetings **Charity Commission on public benefit)** Trampolining
## Section D Achievements and performance
July – Mar 2021 **Summary of the main** Bowling **achievements of the** Christmas meal **charity during the year** Christmas Shopping Cinema Pub and Pool Social distancing Picnic @ Rutland Water Trampolining Virtual Catch-up and games Visit to Farm Park Google meetings Meal and Games at the Wisteria During lockdown, the group has continued to interact using Google Meet.
These virtual meetings have been a real success. They have allowed members to come together, see each other and share what they have been doing during a very strange time. It has also been able to somewhat keep the routine which we know is so important and supportive for our young adults. We have been able to play lots of games, many of which have been suggested by members and in doing so, have often been able to practise our signing too. We have had a brilliant turn out for each meeting, with many members attending every week and others popping in every couple of weeks to say hello. Personally, I think it has been a brilliant way to keep the group running during lockdown and it is something which we will continue and adapt according to government
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Section D Achievements and performance guidance and the wants/needs of the young adults.
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## **Section E Financial review**
## **Brief statement of the charity’s policy on reserves**
**Details of any funds materially in deficit**
The Charity exists on grants which to date have exceeded the costs of providing the charity’s services to its members. Our reserves (aka current account bank balance) carried forward each year aim to allow 6 months to secure fresh grants to continue on with our charity’s aims and objectives.
No funds in deficit
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
Funding
- Leicestershire and Rutland Police,
- Leicestershire and Rutland Council.
- Expenditure supports key objectives by Trips Notepads Social events Club clothing Supporting club leaders
- Investment policy and objectives
- investment policy and Financial support from club members
- objectives including any ethical investment policy adopted.
## **Section F Other optional information**
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**Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Jacqui Darlington **Full name(s) Position (e.g., Secretary,** Founder and Secretary **Chair, etc) Date** 27[th] January 2022
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**Charity Name N Out of Hours Club Rutland 1**
## **Receipts and payments acco**
**For the period** Period start date **To from** 07/24/2020
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
**to the nearest £**
**to the nearest £ to the nearest £**
## **A1 Receipts**
**----- Start of picture text -----**
Grants 6,366 - -
Members subs 94 - -
- - -
6,460 - -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
Sub total - - -
Total receipts 6,460 - -
A3 Payments
Member Events 4,091 - -
Insurance 202 - -
Charity consultancy 300 - -
Websire and Administration 724 - -
- -
Sub total 5,317 - -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 5,317 - -
Net of receipts/(payments) 1,143 - -
A5 Transfers between funds - - -
A6 Cash funds last year end 5,397 - -
Cash funds this year end 6,540 - -
**----- End of picture text -----**
|**Section B Statement**|**of assets and liabilities**|**at the end of**|**at the end of**|
|---|---|---|---|
|||**Unrestricted**||
|**Categories**|**Details**|**funds**||
|**B1 Cash funds**|Current account balance 31/03/2021
**_Total cash funds_**|**to nearest £**
**6,540**
**-**
**-**
**6,540**||
||(agree balances with receipts and payments
account(s))|OK
||
|||**Unrestricted**||
|||**funds**||
|**B2 Other monetary assets**|**Details**|**to nearest £**
**-**||
|||**Fund to which**||
|**B3 Investment assets**|**Details**|**asset belongs**||
|||**Fund to which**||
|**B4 Assets retained for the**|**Details**|**asset belongs**||
|**charity’s own use**||||
|||**Fund to which**||
|**B5 Liabilities**|**Details**|**liability relates**||
|Signed by one or two trustees on
behalf of all the trustees|Signature|Print|N|
|||COLIN SO||
**o (if any) 190545 ounts CC16a** Period end date 03/31/2021
**Total funds Last year**
**to the nearest £ to the nearest £**
**----- Start of picture text -----**
6,366 -
94 -
- -
6,460 -
-
- -
6,460 -
4,091 -
202 -
300 -
724 -
- -
5,317 -
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
- -
5,317 -
1,143 -
- -
5,397 -
6,540 -
**----- End of picture text -----**
**----- Start of picture text -----**
the period
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
Current value
Cost (optional)
(optional)
- -
Current value
Cost (optional)
(optional)
- -
- -
Amount due When due
(optional) (optional)
-
Date of
Name
approval
OWTER
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